Scott Trainor Deputy General Counsel DocuSign Nic Wolfe Corporate Counsel DocuSign DOCUSIGN CONFIDENTIAL Agenda Primer on Electronic Signatures State of the Law in California Exceptions Case Law Support ID: 531892
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Slide1
Legality of Electronic Signatures
Scott Trainor, Deputy General Counsel, DocuSignNic Wolfe, Corporate Counsel, DocuSign
DOCUSIGN CONFIDENTIALSlide2
Agenda
Primer on Electronic SignaturesState of the Law in California
Exceptions
Case Law Support
DOCUSIGN CONFIDENTIALSlide3
What is an Electronic Signature?
DOCUSIGN CONFIDENTIAL
Sound, symbol, process
Associated with record
Executed or adopted
By a person with intent to signSlide4
Digital Signature vs. Electronic Signature
DOCUSIGN CONFIDENTIALSlide5
Electronic Signature
Legal sufficiency vs. attribution
UETA answers the question “is it a signature?”
Does NOT answer the question “is it
your signature?”
It’s all in the PROOF
May be proven by any means, including
surrounding circumstances or efficacy of
agreed-upon security procedureDifferent risks may require different kinds of evidenceHow does your paper process provide proof? Could it be better?Slide6
The Keys to Enforceability
Attribution
Record IntegritySlide7
How DocuSign Assures Attribution
2. Audit Trail
1. Signer Identity
ID Check
Industry-Leading Choice of Authentication Options
Enterprise Add-On
Standard Method
Access Code
SMS
Phone
Third Party
Social ID
Digital Certs
Primary
Multifactor add-ons
Email Address
Federated/
SSO
DocuSign Account
KBA or
In Person
Electronic NotarySlide8
Enforceability: The eSignature Difference
5/1/2016 8:41:12 PM EST
name@email.com
IP: 192.156.22.122
ID Proofing Options:
One Time Password
Phone Authentication
Knowledge Based Authentication
Witnessed SigningDigital Certificate ValidationTamper-proof container
Paper Record
5/1/2016Slide9
How DocuSign Assures Record Integrity
Tags
Email Access Code
Recipient Roles
Restricted Access
Hashing and Encrypting
Tamper Evident
Security CertificationsSlide10
The Legal Foundation for Electronic Signatures
Adopted by California along with 46 other states + DC
Recognizes the validity of
electronic signatures
in California business
UETA
Uniform Electronic
Transactions Act – 1999
Federal version of UETAInstant 50-state baselineRecognizes the validity of electronic signatures in interstate commerceESIGN
Electronic Signatures in Global & National Commerce Act – 2000
Permits CA state agencies to use
digital signatures
SECTION 16.5
Enactment of Sec 16.5 of the Government Code – 1995
A conflict arises:
Can state agencies use electronic signature? Slide11
Assembly Bill 2296
Clarifies that:Use of digital signature is discretionaryUse of electronic signature is permitted under UETA standards
DOCUSIGN CONFIDENTIALSlide12
Exceptions
Classic Exceptions
California-Specific
Exceptions
Laws governing wills, codicils or trusts;
Laws governing adoption, divorce or other family law matters;
All articles of the UCC (except Section 1-107, Section 1-206 and Articles 2 and 2A); and
Court orders or other official court documents that a party must execute in connection with court proceedings
Various notices focused on consumer protection, including notices of termination of health insurance, product recall, default under a residential mortgage and others;Any document accompanying the transportation of hazardous or dangerous materialsThe notice of cancellation regarding certain types telephonic solicitationsWritten authorization required by health care providers regarding release medical informationForeclosure, seizure, and collection notices
Vehicle financing and seizure notices
Health provider benefit notices
Defect statements for property conversionsDavis-Sterling Common Interest Development Act noticesFee-bearing post-dated check agreements
Lemon law buyback notices
Property seizure notices
Pandlord
/tenant notices and accounting statements
The list goes on…
DOCUSIGN CONFIDENTIALSlide13
Case Law Support in California
DOCUSIGN CONFIDENTIAL
Espejo
v. So. Cal. Permanente Med. Group.
Ruiz v. Moss Bros. Auto Group,
Inc.
Sollner
v. Linton.
Court’s Focus: AttributionIssue: Whether email + logging into portal are sufficient forms of attribution for electronic signatures?Holding: Yes.Takeaway
: Multiple forms of authentication increase attribution confidence
Court’s Focus: Attribution
Issue: Whether logging into home made portal is sufficient form of attribution for electronic signatures?
Holding
:
No.
Takeaway
:
Don’t build your own e-sign software
Court’s Focus: DocuSign
Issue
:
Whether the use of DocuSign is a
valid means of entering into a lease in California
Holding
:
Yes.
Takeaway
: DocuSign is recognized by courts across the world as a credible electronic signature providerSlide14
For more information, please contact your local DocuSign Sacramento Representative:
Jennifer BakerEnterprise Account Executive, Public Sector
Sacramento, California
DocuSign Inc.
(650) 561-5033 (Cell)
jennifer.baker@docusign.com