Health System Human Resources Leave Process 2 Best people Best practices Best performance 3 Our Commitment Our commitment is to assist you with the leave process and assure that you ID: 775568
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Slide1
Slide2Taking a Leave of Absence
Health System
| Human ResourcesLeave Process
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Best people. Best practices. Best performance.
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Our Commitment
Our commitment is to assist
you
with the leave process and assure
that you have all the resources needed for a seamless leave.
Best people. Best practices. Best performance.
Slide4Prior to Taking A Leave
Managers/Supervisors may direct their employees requesting a leave of absence for Medical/Pregnancy, Workers’ Compensation, Family Medical Leave, Intermittent and/or Military Leave to the Leave of Absence (LOA) website: www.hr.uclahealth.organd contact our LOA Team at (310) 794-0078 and/or LOATeam@mednet.ucla.eduFor questions and/or once employee has the medical certification completed by their healthcare provider and has completed the online LOAN
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www.hr.uclahealth.org
Slide6Prior to Leave of Absence
u Will Find OnEmployees with a planned medical procedure date and/or expectant mothers should provide managers/supervisors and HR with at least a 30-day advance notice ahead of their anticipated leave via a completed medical certificate/FML. In case of an emergency or an unplanned leave, employee has 15 days from the date they notify department of their leave request to provide a medical certification to their department and to the LOA team.u Will Find On The Leave Website The Le
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Slide7Extending a Leave and Returning to Work
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Leave ExtensionsEmployee is required to provide managers/supervisors and their assigned LOA analyst with an updated note from their healthcare provider before their original return to work (RTW) date with extension dates. Returning to Work After a LeaveEmployee must provide managers/supervisors and LOA analyst with a medical clearance to return to work. Returning to Work with Medical Restrictions After a LeaveManagers/supervisors must confer with our disability manager and review the medical restrictions in order to determine whether restrictions can be accommodated.
Slide8Meet Our
Leave of Absence Team
Edmund Berueda, Leave Specialist/CoordinatorKelli Power, Sr. Leave Analyst, SupervisorGail Conteh, Sr. Leave AnalystKristelle Kawecki, Sr. Leave AnalystFrancisco J. López, Sr. Leave Analyst
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Slide9Helping U Navigate Our Leave ProcessLeave Specialist/Coordinator (Edmund)
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Slide10Helping U Navigate Your LeaveLeave Analyst
1 Assist and GuideAssists employee with setting up their leave from the date they take off until their Return to Work (RTW) dateDetermines and designates the appropriate leave entitlements (FML, PDL, CFRA)Requests a disability packet from our Benefits team, if applicable
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2
Inform and Plan
Provides
employee with their rights and
responsibilities, expectations while on leave, and discusses any contract guidelines/policies that may applyMaps out leave using appropriate accruals (sick, vacation, holiday hours), disability period, leave without pay (LWOP) to ensure completion of timesheets while employee is on leave and ensures our Benefits team bills employee for benefit premiums while on LWOPDiscusses parking with employee and instructs them to contact respective parking office in order to retain or cancel parking
3 Track and CoordinateSends completed LOAN to Manager/Supervisor for acknowledgement/approval and timesheet completionEnters all leave phases (leave with pay and without pay) of an employee’s leave into our EDB system for payroll processing and complianceTracks leave and follows up with managers/supervisors to verify RTW status or leave extensions
4 Wrap up and WelcomeAnswers any post-leave questions from both department and employeeReminds employee to review all of their benefits and deductions on their first few paychecks upon after their RTW
Leave Analysts:
Kelli Power (Supervisor),
Gail
Conteh
, Kristelle Kawecki and Francisco J. López
Slide11Contact Us
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Health System
HR Leave of Absence Team
10920
Wilshire Blvd., Suite 400
Los Angeles, CA 90095
Main: 310.794.0078Fax: 310.794.0836LOATeam@mednet.ucla.edu
Best people. Best practices. Best performance.
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Questions?
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