r unning projects sometimes feels - PowerPoint Presentation

Slide1
Slide2

r

unning projects sometimes feelslike herding cats. doesn’t it?

Super Bowl commercial from EDS

, an HP Company Slide3

Shashi Singaravel, Alfons StaerkSenior Program ManagersMicrosoft Corporation

Collaboration with Site Mailboxes: Exchange and SharePoint togetherUSX301Slide4

Agenda

Functional overview (100)What are site mailboxes?Admin controls (200)How do I control site mailboxes in my org?Diagnostics and support (300)How can I identify and diagnose issues?

Q&ASlide5

Key takeaways

Site mailboxes are designed for project teamsThey bring documents and emails together in Outlook and SharePointSite mailboxes can be provisioned and managed by end users

Policies help admins control

where and how users can provision site mailboxes

The easiest experience is in

Office 365Slide6

Functional overviewSlide7

Demo:End user experience

Alfons StaerkSlide8

Integrated views and access for users

Site Mailbox

Membership

Shared Storage

Management

Owners

Members

Exchange Site Mailbox

SharePoint Site

IW Views

Provisioning

Lifecycle

Outlook

SharePointSlide9

Site mailboxes in Outlook

Outlook 2013 Professional Plus can show up to 10 'pinned' site mailboxes at any timeUser needs to be in the site’s default owner or member group as a individual user (not a security group)User’s personal mailbox needs to be on an Exchange 2013 serverEach site mailbox shows an Inbox and one or more Document Libraries

SharePoint document libraries are synced if they appear in the site’s Quick launch menuSlide10

Opening documents from SharePoint

Exchange and Outlook store links and metadata to SharePoint documents, not the document contentOffice Document Cache ensures seamless sync and access, regardless of how document was opened

1. User double clicks on doc in Outlook.

2. Outlook passes URL of doc to right client app.

3. Office Doc Cache

checks

if

an

offline copy exists or whether to connect to server.

4. Doc is

opened in client directly against doc in SharePoint.

App never realizes doc was opened via Site Mailbox link.Slide11

Syncing from SharePoint

Only specific document metadata is synced into Exchange/Outlook (e.g. document title, author, change date,…)Membership is mastered in SharePointThe membership and document sync timing is primarily

usage-drivenSlide12

Admin controlsSlide13

How to get site mailboxes

Office 365 – Sign up and, just use it! On-premise –

Few

pre-reqs, and scripts are readily available for set

up.Slide14

Pre-reqs (on premise)

Configuration RequirementsSharePointUser

profile synchronization configured for farm

SSL-enabled

web application

Exchange

Auto-Discover set

up

Proper

RBAC roles to access and manage site mailboxes

Version

Requirements

Exchange & SharePoint

server on 2013

Outlook Professional Plus 2013 & personal mailbox on Exchange server 2013

SharePoint and Exchange servers for a site mailbox have to be on the same premise

(users can

be on cross-premise)Slide15

Setting up topologies

SharePoint

US.Contoso.com

CA.Contoso.com

EU.Contoso.com

target@america.Contoso.com

america.Contoso.com

europe.Contoso.com

Exchange

Topology Setup

Simple:

Specify the exchange domain to provision Site Mailbox.

Custom:

Specify the target database in Exchange Server to provision Site Mailbox via anchor mailbox. e.g. : Geo Partitioning, mixed version of Exchange in the forest

.Slide16

Out of the box – from SharePoint

siteUsers create a new site, ensure that it has members and ownersSite owner installs Site Mailbox app (the Site Mailbox app can also be found in SharePoint apps)Any user who clicks on the app will kick off provisioning of the Site Mailbox

Customized

self-service provisioning from

Outlook

Outlook can be pointed to a URL that points to the generic self-service provisioning page (…

/_layouts/15/

SelfServiceCreate.aspx?Context

=Site

) for sites or a customized page that also installs the site mailbox app

Set/Get-

OrganizationConfig

–

SiteMailboxCreationURL

“http

://

contoso.com/NewSites.aspx”

Creating site mailboxes

with provisioning systems

Automated provisioning systems can create the SharePoint site and install the Site Mailbox app

After that they will create a new Site Mailbox and link it to the SharePoint site

New-

SiteMailbox

–

DisplayName

“Matter CS85001“ –SharePointUrl

"http://sites/CS85001"Provisioning a site mailboxSlide17

Site mailbox lifecycleSlide18

Demo:Setting up policies

Shashi SingaravelSlide19

Other things to consider

Email de-duplicationStores only single copy of a message in the mailbox.Enable de-duplication Check if the email de-duplication attribute “RemoveDuplicateMessages” is enabled or disabled (default = disabled)Get-SiteMailbox –Identity SMO-FY14SalesReportSet-SiteMailbox –Identity

SMO-FY14SalesReport –RemoveDuplicateMessages 1

Cross premise support scripts

Enables synchronizing of site mailbox objects from Office 365 cloud into on premise Active Directory to support access for on premise users.

http://www.microsoft.com/en-us/download/details.aspx?id=38406

Slide20

Diagnostics and supportSlide21

Demo:End user diagnostics

Shashi SingaravelSlide22

End user self-helpSlide23

Admin Diagnostics

Certain members can’t access Site MailboxCheck the membersGet-SiteMailbox –Identity SMO-FY14SalesReport | flSlide24

Admin Diagnostics

Certain members can’t access Site MailboxCheck the membersCheck the sync statusGet-SiteMailboxDiagnostics SMO-FY14SalesReport | flSlide25

Admin Diagnostics

Certain members can’t access Site MailboxCheck the membersCheck the sync statusInitiate force sync & check the membersUpdate-SiteMailbox SMO-FY14SalesReport | flSlide26

Admin Diagnostics

Certain members can’t access Site MailboxCheck the membersCheck the sync statusInitiate force sync & check the membersCheck OAuth between Exchange and SPTest-SiteMailbox SMO-FY14SalesReport -UseAppTokenOnlySlide27

Admin DiagnosticsSlide28

IT admin tools

Site mailbox provisioning (get/set/new/remove)Set-SiteMailboxProvisioningPolicySet-OrganizationConfig –SiteMailboxCreationURLSet-MailboxDatabase –IsExcludedFromProvisioning

:$true

New-

SiteMailbox

–

DisplayName

–

SharePointUrl

Test

Oauth

Test-

SiteMailbox

–

SharePointUrl

–

UseAppTokenOnly

Test-

SiteMailbox

–SharePointUrl –RequestorIdentity

Get sync statusGet-SiteMailboxDiagnostics –BypassOwnerCheckUpdate-SiteMailbox

 – BypassOwnerCheckLink/unlinkSet-SiteMailbox -SharePointUrl

$nullSet-SiteMailbox -SharePointUrl http://contoso.com/site1Remove site mailboxes that are marked for deletion

Get-Mailbox MDEL:* | Remove-MailboxSlide29

Admin Process (on premise)

Site Mailbox lifecycle is driven from SharePointSite Mailbox will be marked for deletion when the SharePoint site is deleted (through policy or manually)Deleted Site Mailboxes will be filtered from end-user viewsDeleted Site Mailboxes will NOT be automatically removed

Removing

SMs that are marked for deletion

Make sure you don’t accidentally delete active Site Mailboxes with MDEL: prefix

Get-Mailbox MDEL:* | Get-

SiteMailbox

-

BypassOwnerCheck

Remove Site Mailboxes that are marked for deletion

Get-Mailbox MDEL:* | ?{$_.

RecipientTypeDetails

-

eq

"

TeamMailbox

"} |

Remove-Mailbox -Confirm:$falseSlide30

Site Mailbox Optics

How many site mailboxes are provisioned in a tenant?Get all of the site mailboxes (Get-SiteMailbox –BypassOwnerCheck)Out of all site mailboxes in a tenant, how many are active?

Use

Get-

MailboxStatistics

to get the last logon time

What is size of site mailboxes in the tenant?

Use

Get-

MailboxFolderStatistics

to cycle through the folders and get the number of

items

and the folder size

Who are the members and owners of site mailboxes?

Use

Get-

SiteMailbox

to get

a list of all the site mailboxes with list of all owners, all

members Slide31

Site mailbox resources

Scenario descriptionshttp://blogs.technet.com/b/exchange/archive/2012/08/22/site-mailboxes-in-the-new-office.aspx http://blogs.office.com/b/microsoft-outlook/archive/2012/11/07/easier-collaboration-with-site-mailboxes.aspx

http://

office.microsoft.com/en-us/outlook-help/access-project-emails-and-documents-from-one-place-HA103980588.aspx?CTT=1

On-premise setup

http://technet.microsoft.com/en-us/library/jj552524(office.15).

aspx

Programmatic provisioning

http://blogs.msdn.com/b/uksharepoint/archive/2012/10/19/automating-site-mailboxes-in-sharepoint-2013-and-exchange-2013.aspx

Office 365

specific

Overview

: Use a site mailbox to collaborate with your

team

Add

a site mailbox to keep email in

context

Remove

a site

mailbox

Use

a site mailbox to coordinate team

email

Use

a site mailbox to collaborate on documents

http://

office.microsoft.com/en-us/office365-suite-help/prepare-for-using-site-mailboxes-in-office-365-HA103834109.aspx?CTT=1http://office.microsoft.com/en-us/office365-suite-help/use-a-site-mailbox-to-organize-email-for-a-team-or-project-HA103840563.aspx?CTT=1

Slide32

Q&ASlide33

We would love to chat!

Visit “Experts Unplugged: Public Folders and Site Mailboxes” (Tue 4/1 9am, MR18d)Schedule a meeting through iammec.com to chat more

Leave your business card (or grab one of ours

)

Q&ASlide34

Group communication and collaboration

Public

folders

DL archiving, shared calendars, shared contacts

Lower limits on new mailbox architecture

Site

mailboxes

SharePoint document access through Outlook

Emails and documents for a project together

Shared mailboxes

Shared space for emails

Send on behalf of shared mailbox

Distribution lists

Send emails to a group of people

No shared storage or archiving

Groups

(Office 365)

Integrated collaboration experience across Exchange (email, calendar), SharePoint and YammerSlide35

Thank You!Slide36

Go

to the Pre-Release Programs Booth

Tell

us about your Office 365 environment/or

on premises

plans

Get

selected to be in a program

Try

new features first and give us feedback

!

Start now

at:

http

://prereleaseprograms-public.sharepoint.com/

Pre-Release Programs Team

Be first in

line

!Slide37
Slide38

©

2014 Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.

The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.