1 Wellness Program Startup and Sustainability
Description: 1 Wellness Program Startup and Sustainability Healthy Workplace Culture How does workplace culture form? Formal policy Informal practice Organization history Leadership Role of employees How does culture form in your workplace? Sustainable
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slide1. 1 Wellness Program Startup and Sustainability<br>
slide2. Healthy Workplace Culture How does workplace culture form?
Formal policy
Informal practice
Organization history
Leadership
Role of employees How does culture form in your workplace?<br>
slide3. Sustainable Wellness Programs<br>
slide4. Priority #1 Leadership Support<br>
slide5. Leadership support Leaders can support workplace wellness initiatives by:
Understanding link between a productive and a healthy workforce
Being a visible champion
Communicating clearly and regularly
Fostering more management support
Support by providing resources, sponsorship
Provide decision making power<br>
slide6. Take Time to Foster Leadership Support Ask a senior leader to serve on the committee
Send wellness team meeting minutes to all managers
Send pertinent workplace wellness articles to help educate leaders
Ask a leader to show visible support by:
Writing a letter to employees
Address employees at a kickoff event
Lead a walk on a new walking route<br>
slide7. Mission Branding Communication 2<br>
slide8. Mission and Branding Create a program mission statement:
Connect your wellness mission to your organization’s vision or mission
Convey a story or positive message
Principles, passion, and promise of the wellness initiative Create a program brand:
A logo identifies the program to employees
Determine what attributes you want attached to the wellness program: fun, safe, interesting, helpful or ???
Over time, people connect those attributes with the logo and look forward to the information or event<br>
slide9. Communications Critical to awareness of wellness program
Communications planning is key
Many modes: leadership letters, e-mails, Intranet, team meeting/manager one-one-one announcements, etc.<br>
slide10. Wellness Team 3<br>
slide11. Why a Wellness Team? Reduces coordinator burnout
Fosters idea sharing
Program viability
Represent all levels/areas of staff
Bridges line between staff and leadership
Team can communicate with and act as role models for other employees<br>
slide12. Number of committee members Small Business 5-7 Large Business
8-14 4/6/2021 12<br>
slide13. Who should be on Your wellness Committee All units or divisions represented
Male/female ratio reflects the organization
Union/non union
Ethnic backgrounds represented
Both manager and front line
Key Roles: HR, Safety, training<br>
slide14. A High Performing Team Team members:
Are formally appointed
Has wellness written into job descriptions The wellness team:
Sets goals, has a plan, and evaluates activities
Meets regularly with formal agenda and takes minutes
Communicates regularly to employees
Participates in continuous learning about wellness
Rotates membership
Has a name, recognition, and is recognized for its work<br>
slide15. CDC ScoreCard 4<br>
slide16. Why the CDC Scorecard Validated tool that is updated regularly to stay in line with workplace wellness best practices.
It gives employers a snap shot of how they are doing with the implementation of a comprehensive workplace wellness program.
It assists employers in identifying gaps in their programs.
The scorecard is web based so results are immediate.
Employers are able to compare progress from year to year.
Each question has a point value that reflects:
The level of impact that the strategy has on the intended health behaviors or outcomes
The strength of the scientific evidence supporting that impact 4/6/2021 16<br>
slide17. What You Will Need Before you get started, you will need the following information to create your free account profile. The following is required information:
Designated staff that will serve as the account administrator (called an employer administrator or EA). There is no limit on the number of staff you can add to the account. – Please note you must list your local SHIP/public health workplace wellness contact as one of the employer administrators (EA)
Employer demographics
Employer name and contact information. NOTE: add “SHIP” to your employer name so that you can added to the Statewide Health Improvement Partnership group
Business type and industry type
Number of employees and number eligible for health programs
Information about the current support of workplace wellness
Health programs currently offered to employees
Health insurance coverage 4/6/2021 17<br>
slide18. Other Information Needed 18 The following information is optional, but it is highly recommended to get the most accurate picture of your workplace:
Gender (aggregate)
Age range and average age (aggregate)
Education level (aggregate)
Race and ethnicity (aggregate)
Importance placed on maintaining workplace health promotion at your workplace
Financial investment made by your workplace for workplace health promotion
Types of incentives offered (if any)
Types of health programs offered If you do not have the aggregate information readily available, please feel free to estimate as best you can or leave blank.<br>
slide19. Creating Your Scorecard Account<br>
slide20. 20 Registering Your Workplace You can register one main worksite or multiple worksites:<br>
slide21. Registering Your Workplace Continued If multiple sites are being entered and it is preferred, the account administrator may review the scorecards from each site before they can be submitted for scoring, select “Yes” to the question: “Will employer administrators review and submit Worksite Health Scorecard to CDC?”
It is recommended that a team member be added to the worksite(s).
Once the worksite has been registered, the scorecard can be completed.
The scorecard does not need to be completed all at once. You may save your work and return to it later. Always remember to SAVE your progress prior to exiting your account.
Multiple users can work on different sections of the scorecard at the same time. 4/6/2021 21<br>
slide22. CDC Scorecard FAQ Why do I need to add SHIP to the name of my workplace when registering?
Adding SHIP allows the CDC to compile aggregate results for all workplaces in the state working with SHIP. The compiled data will be given to the Minnesota Department of Health (MDH).
If MDH receives data from the CDC, does that mean they can see my workplace’s scorecard?
MDH will be given de-identified data meaning they will not be able to see the name, location, or points of contact of each workplace.
Why do I have to add my local SHIP public health workplace representative as an account administrator?
Adding your representative as an administrator will let that person to assist you in completing your scorecard.
The workplace representative can go over the results with you and provide guidance on how to move foreword (e.g., using the scorecard action planning tools).
Why do I have to answer the sections of the scorecard that don’t apply to the work my workplace does with SHIP
SHIP is a launching pad for a comprehensive program. Answering all areas of the scorecard can give your workplace committee ideas on where to go after your work with SHIP is done. 4/6/2021 22<br>
slide23. Scorecard FAQ Will I see my results immediately?
Yes, once you submit your scorecard, you will see your results in the form of a report that will benchmark you against other similar businesses.
How often can I fill out the scorecard?
You can fill the scorecard out once per year. You will receive automatic e-mail reminders when it is time again to fill out the scorecard.
The scorecard report will give you year to year comparisons every year it is filled out.
What happens if I need to change the account administrator for my organization?
You can change, or add an account administrator at any time. Once you do so, an automated e-mail will go out to each person listed on the account notifying them of the change and provide log in credentials to your new administrators.
For more information, please use the CDC Worksite Health ScoreCard Online System User Guide and video tutorials: https://www.cdc.gov/workplacehealthpromotion/initiatives/healthscorecard/usingscorecard.html 4/6/2021 23<br>
slide24. CDC ScoreCard Results and Strategic Planning Use the results to see which strategies need work in your organization
Consider where your leadership and wellness committee have interest to work
With your wellness team, plan which strategy to work on Take a comprehensive approach
Look for continuous improvement
Focus on upstream strategies
Initiate and support work with your committee and other key partners<br>
slide25. Next Steps <Employers begins to think about next steps for foundational practices.
Employers complete receive assignment for OA and deadline to complete
note next meeting date/time/location><br>
slide26. 26 Thank you! Firstname Lastname
firstname.lastname@state.mn.us
555-555-5555<br>
slide2. Healthy Workplace Culture How does workplace culture form?
Formal policy
Informal practice
Organization history
Leadership
Role of employees How does culture form in your workplace?<br>
slide3. Sustainable Wellness Programs<br>
slide4. Priority #1 Leadership Support<br>
slide5. Leadership support Leaders can support workplace wellness initiatives by:
Understanding link between a productive and a healthy workforce
Being a visible champion
Communicating clearly and regularly
Fostering more management support
Support by providing resources, sponsorship
Provide decision making power<br>
slide6. Take Time to Foster Leadership Support Ask a senior leader to serve on the committee
Send wellness team meeting minutes to all managers
Send pertinent workplace wellness articles to help educate leaders
Ask a leader to show visible support by:
Writing a letter to employees
Address employees at a kickoff event
Lead a walk on a new walking route<br>
slide7. Mission Branding Communication 2<br>
slide8. Mission and Branding Create a program mission statement:
Connect your wellness mission to your organization’s vision or mission
Convey a story or positive message
Principles, passion, and promise of the wellness initiative Create a program brand:
A logo identifies the program to employees
Determine what attributes you want attached to the wellness program: fun, safe, interesting, helpful or ???
Over time, people connect those attributes with the logo and look forward to the information or event<br>
slide9. Communications Critical to awareness of wellness program
Communications planning is key
Many modes: leadership letters, e-mails, Intranet, team meeting/manager one-one-one announcements, etc.<br>
slide10. Wellness Team 3<br>
slide11. Why a Wellness Team? Reduces coordinator burnout
Fosters idea sharing
Program viability
Represent all levels/areas of staff
Bridges line between staff and leadership
Team can communicate with and act as role models for other employees<br>
slide12. Number of committee members Small Business 5-7 Large Business
8-14 4/6/2021 12<br>
slide13. Who should be on Your wellness Committee All units or divisions represented
Male/female ratio reflects the organization
Union/non union
Ethnic backgrounds represented
Both manager and front line
Key Roles: HR, Safety, training<br>
slide14. A High Performing Team Team members:
Are formally appointed
Has wellness written into job descriptions The wellness team:
Sets goals, has a plan, and evaluates activities
Meets regularly with formal agenda and takes minutes
Communicates regularly to employees
Participates in continuous learning about wellness
Rotates membership
Has a name, recognition, and is recognized for its work<br>
slide15. CDC ScoreCard 4<br>
slide16. Why the CDC Scorecard Validated tool that is updated regularly to stay in line with workplace wellness best practices.
It gives employers a snap shot of how they are doing with the implementation of a comprehensive workplace wellness program.
It assists employers in identifying gaps in their programs.
The scorecard is web based so results are immediate.
Employers are able to compare progress from year to year.
Each question has a point value that reflects:
The level of impact that the strategy has on the intended health behaviors or outcomes
The strength of the scientific evidence supporting that impact 4/6/2021 16<br>
slide17. What You Will Need Before you get started, you will need the following information to create your free account profile. The following is required information:
Designated staff that will serve as the account administrator (called an employer administrator or EA). There is no limit on the number of staff you can add to the account. – Please note you must list your local SHIP/public health workplace wellness contact as one of the employer administrators (EA)
Employer demographics
Employer name and contact information. NOTE: add “SHIP” to your employer name so that you can added to the Statewide Health Improvement Partnership group
Business type and industry type
Number of employees and number eligible for health programs
Information about the current support of workplace wellness
Health programs currently offered to employees
Health insurance coverage 4/6/2021 17<br>
slide18. Other Information Needed 18 The following information is optional, but it is highly recommended to get the most accurate picture of your workplace:
Gender (aggregate)
Age range and average age (aggregate)
Education level (aggregate)
Race and ethnicity (aggregate)
Importance placed on maintaining workplace health promotion at your workplace
Financial investment made by your workplace for workplace health promotion
Types of incentives offered (if any)
Types of health programs offered If you do not have the aggregate information readily available, please feel free to estimate as best you can or leave blank.<br>
slide19. Creating Your Scorecard Account<br>
slide20. 20 Registering Your Workplace You can register one main worksite or multiple worksites:<br>
slide21. Registering Your Workplace Continued If multiple sites are being entered and it is preferred, the account administrator may review the scorecards from each site before they can be submitted for scoring, select “Yes” to the question: “Will employer administrators review and submit Worksite Health Scorecard to CDC?”
It is recommended that a team member be added to the worksite(s).
Once the worksite has been registered, the scorecard can be completed.
The scorecard does not need to be completed all at once. You may save your work and return to it later. Always remember to SAVE your progress prior to exiting your account.
Multiple users can work on different sections of the scorecard at the same time. 4/6/2021 21<br>
slide22. CDC Scorecard FAQ Why do I need to add SHIP to the name of my workplace when registering?
Adding SHIP allows the CDC to compile aggregate results for all workplaces in the state working with SHIP. The compiled data will be given to the Minnesota Department of Health (MDH).
If MDH receives data from the CDC, does that mean they can see my workplace’s scorecard?
MDH will be given de-identified data meaning they will not be able to see the name, location, or points of contact of each workplace.
Why do I have to add my local SHIP public health workplace representative as an account administrator?
Adding your representative as an administrator will let that person to assist you in completing your scorecard.
The workplace representative can go over the results with you and provide guidance on how to move foreword (e.g., using the scorecard action planning tools).
Why do I have to answer the sections of the scorecard that don’t apply to the work my workplace does with SHIP
SHIP is a launching pad for a comprehensive program. Answering all areas of the scorecard can give your workplace committee ideas on where to go after your work with SHIP is done. 4/6/2021 22<br>
slide23. Scorecard FAQ Will I see my results immediately?
Yes, once you submit your scorecard, you will see your results in the form of a report that will benchmark you against other similar businesses.
How often can I fill out the scorecard?
You can fill the scorecard out once per year. You will receive automatic e-mail reminders when it is time again to fill out the scorecard.
The scorecard report will give you year to year comparisons every year it is filled out.
What happens if I need to change the account administrator for my organization?
You can change, or add an account administrator at any time. Once you do so, an automated e-mail will go out to each person listed on the account notifying them of the change and provide log in credentials to your new administrators.
For more information, please use the CDC Worksite Health ScoreCard Online System User Guide and video tutorials: https://www.cdc.gov/workplacehealthpromotion/initiatives/healthscorecard/usingscorecard.html 4/6/2021 23<br>
slide24. CDC ScoreCard Results and Strategic Planning Use the results to see which strategies need work in your organization
Consider where your leadership and wellness committee have interest to work
With your wellness team, plan which strategy to work on Take a comprehensive approach
Look for continuous improvement
Focus on upstream strategies
Initiate and support work with your committee and other key partners<br>
slide25. Next Steps <Employers begins to think about next steps for foundational practices.
Employers complete receive assignment for OA and deadline to complete
note next meeting date/time/location><br>
slide26. 26 Thank you! Firstname Lastname
firstname.lastname@state.mn.us
555-555-5555<br>