Athena Swan Grants Management Jennifer McCluskey –

Transcript:Athena Swan Grants Management Jennifer McCluskey –:
Athena Swan Grants Management Jennifer McCluskey – Research Liaison Manager FINANCE –Grants Management Research Grants 21ST January 2015 Research Grants - Context 24 Staff (22.6 fte) £200m Research Income 4000+ Research Grants More than 350 Funders 22 Schools Over 750 Principal Investigators FINANCE –Grants Management Research Grants 21st January 2015 When do RGS get involved FINANCE –Grants Management Research Grants 21st January 2015 INFINITE RGS Responsibilities Set up project on Finance System, allocate R number Monitor “live” grants, 6 month review Recover income from the funding body – per the T&C’s Complete and sign off any financial reporting required – liaise with school. Liaise with funders with regards to any finance issues. Charge the Directly Allocated cost to the grant – Apportionment Journal Close the grant on e-financials FINANCE – Grants Management Research Grants 21st January 2015 PI Responsibilities Know the funders t&c’s / agreement conditions Ensure you spend the awarded funds (with reference to your application and terms and conditions) Ensure any scientific/final reports are completed with deadlines Ensuring you have means to cover any overspend in your grant FINANCE – Grants Management Research Grants 21st January 2015 Tools – Post Award Webfirst reports Local School Admin Sponsor Website/Documentation Research Grants Department FINANCE – Grants Management Research Grants 21st January 2015 Webfirst – Common Reports Detailed Transaction Report (gives transaction details within a given month) (Under Transactions) Multiple Period Detailed Transaction by account (gives transaction details over a period of time ordered by account) Actual Expenditure plus Commitments (Under Account Balances) Some reports can be done over a range of cost centres and awards All Webfirst reports can be downloaded into Excel so you can manipulate the information further FINANCE – Grants Management Research Grants 21st January 2015 Directly Allocated Costs Indirects & Estates – a rate based charge which is chargeable per academic per the FTE on the grant. PI/Co-I time – charge based on that academics salary. DA costs CANNOT be vired – they are ring fenced Generates income back into the University that ensures future sustainability FINANCE – Grants Management Research Grants 21st January 2015 Common Pitfalls Overspending (Total & Annual budgets) Underspends Extensions Maternity Illness Non-Completion of final reports FINANCE – Grants Management Research Grants 21st January 2015 Scenario 1 You have a grant with Cancer Research UK You have an RA on the grant that is about to go on maternity leave You are