Business and Financial Services Lunch & Learn

Transcript:Business and Financial Services Lunch & Learn:
Business and Financial Services Lunch & Learn Summer Series July 30, 2019 Kim Groesbeck, Interim Assistant Vice Chancellor and Campus Controller General Accounting Marianna Eastman – Director of General Accounting General Accounting Organization Assistant Controller Kim Groesbeck General Accounting Director Marianna Eastman Gift/Foundation, Financial Control/IOC & Plant/Debt Service Craig Ledebur General Accounting/ Financial System/Plant Arturo Martinez DSA/Gift Processing/UCOP Reporting Jenny Duenas Recharge/Cat Card/Accounts Receivable Devan Hinojosa Payroll Accounting/UCPath/CBR/Vac Accrual Vacant General Accounting Backfill Renie Fagundes General Accounting/Financial System Plant Accounting Gift & Foundation Accounting Financial Control/Intercampus Recharge Accounts Receivable Recharge & CatCard Transaction Processing Payroll Accounting Major Functions & Services Major Functions & Services GENERAL ACCOUNTING Chart of Accounts Maintenance Financial System/Ledgers Training Reconciliations Fiscal Close Financial Reporting & Reviews Accounting Guidance Major Functions & Services PLANT ACCOUNTING/DEBT SERVICE Monitor and post entries for construction activity in Plant accounts 2020 Project accounting entries Draw down funds for financed project using UCOP system Prepare capitalization entries for assets (buildings, infrastructure, general improvements, equipment, software, library, intangibles) Process plant related fiscal close entries required to post correctly in financial statements Process debt service payment and maintain balances GIFT & ENDOWMENT & FOUNDATION Process journal & fund transfers Reconcile with Development Work with departments to direct funds Transfer Endowment Funds to campus Maintains Foundation Books Annual Foundation Audit Major Functions & Services Major Functions & Services FINANCIAL CONTROL & INTERCAMPUS CHARGES Process entries between UC locations Monthly reconciliation of activity between locations Work with departments to initiate charges to other locations Work with campus departments to respond to charges from other locations Provides financial information needed for Interlocation Transfer of Funds between locations Major Functions & Services ACCOUNTS RECEIVABLE & RECHARGE/CATCARD Monitor and process accounts receivables Invoice outside entities for non contract/grant activity Monitor & audit recharge transactions Provide training for recharge units Process expense allocations Provide guidance on CatCard plans for correct posting of transactions Process daily CatCard transactions Review & reconcile balances to CSGold reports Major Functions & Services PAYROLL ACCOUNTING/UCPATH UCPath/GL Reconciliation Suspense Account Review CBR & GAEL reviews and reconciliations including annual update of rates to UCPath Vacation accruals & compensated absences UCRP entries UCPath updates for structure and manual overrides Journal required for payroll Major Initiatives & Projects Fiscal Close 18-19 Alpha Financials Project – Development of New Financial System CCoA – Common Chart of Accounts conversion Final Fiscal Close 19-20 and conversion of balances to new financial