Business Office Hot Topics September 2, 2020 1

Transcript:Business Office Hot Topics September 2, 2020 1:
Business Office Hot Topics September 2, 2020 1 Vision Statement: A BOCES providing world-class opportunities for the districts we represent.” Hot Topics Additional Service Requests Budget Transfers Electronic Timesheets PO Declaration Purchase Orders Receiving Mileage Reimbursements Invoices p-Card 2 Let’s keep it interesting..... Game time! Two Truths and a Lie Game Which one is a lie? Use Chat – send answer to Patricia (answer 1 – 1) 3 #1 Which one is a lie? ASR is an abbreviation for Additional Service Request. ASR should be sent electronically to the Treasurer (Patricia) before the Superintendent’s signature is received. ASR includes budget and revenue information at the bottom to be completed by the Program Leader. 4 Additional Service Requests – Hot Topic Please send completed Additional Service Requests to Treasurer (Patricia) via email. Not before Superintendent approves Ensure budget/revenue information is complete Coming soon… electronic approval process Lynn will be reviewing all ASRs, will challenge when balancing to 522 account When cross contracts are final (Non Component Super, ONC DS, Other BOCES DS approved) send to Patricia with a pink form. 5 #2 Which one is a lie? Budget Transfers are approved by the Deputy Superintendent (Jenna) and Treasurer (Patricia). The comment or reason for the budget transfer should not say moving money from one account to another, but to explain why the money is needed in a certain account. A budget code can’t be used in another budget transfer request if it is already being used in a budget transfer which is still in the approval process. 6 Budget Transfers – Hot Topic Program Leaders must approve before Director of Management Services (Lynn) does final approval and posts the budget transfer Comment – NEED to know why the budget code is in a deficit Think about rest of year if possible (we do way too many transfers!) 7 #3 Which one is a lie? Moving forward, electronic timesheets should be used instead of paper timesheets. Approved per diem days will be paid according to hours worked. Timesheets approved on 9/13 will be paid on the 9/15 payroll. 8 Electronic Timesheets – Hot Topic Electronic timesheets require specific set-up due to approval process. Not automatic Need guidance from Program No approval reminders Start/End times are entered - hours are calculated Need to know staff work day schedule! 9 #4 Which one is a lie? At year end, you should do the receiving