Catholic Charities Finance Training Who is the

Transcript:Catholic Charities Finance Training Who is the:
Catholic Charities Finance Training Who is the Finance Team? Finance Team Leaders Nick Hunter, Chief Financial Officer nhunter@archlou.org ext 110 Tek Rizal, Finance Business Manager trizal@archlou.org ext 117 Finance Team Non MRS Zainab Noori, Staff Accountant znoori@archlou.org ext 114 Maria Utley, Grant Accountant (non-MRS) mutley@archlou.org ext 120 Samira Rezaye, AP/AR Clerk srezaye@archlou.org Finance Team MRS Julia Htoo, Grant Accountant jhtoo@archlou.org ext 109 Becky Brenzel, Accounting Generalist bbrenzel@archlou.org ext 104 Finance Team KOR Debra Peffer, Senior Accounting Grant Analyst dpeffer@archlou.org ext 125 Malini Mahalingam, Senior Grant Accountant mmahalingam.@archlou.org ext 404 David Kraus, Senior Grant Accountant dkraus@archlou.org ext 111 Accounts Payable AP Check processing Accounting Generalist (Becky) records all MRS accounts payable in CCL accounting software (MIP). Staff Accountant (Zainab) records all non-MRS accounts payables for CCL in MIP. Checks are cut by AP team members on Mondays and Thursdays each week. Turn around is TWO days. If you need a check by Monday, submit PR by close of business (COB) Thursday prior to the weekend and by Tuesday COB for Thursday Checks. AP Check processing Checks are printed by 2 pm. If a client needs to pick up a check, plan for next day to allow for possible delays in process. AP team handles the mailing of checks and will email ACH support to their respective department. If payment needs to be EXPEDITED, let AP team know in an email request. Highlight, bold, underline, to bring to our attention. ACH Payments ACH (automated clearing house) payment is a type of electronic payment made to a bank account. Please note that it takes TWO days for ACH payments to post in a vendor’s bank account, due to a multi-step process for approvals. ONLINE payments: if a vendor wants an online payment, not ACH, use a credit card to make these payments. Credit Card payments are done by division members. AP team does not have access to make credit card payments. External Vendor’s Invoicing Purchase Request (PR) are available on the CCL employee page under forms and policies. https://cclou.org/employee/forms-and-policies/ Please complete all sections of the PR: date, account code, vendor information. PR must be reviewed and approved by program director. New vendors must be vetted with a background check, ensuring compliance with OMB Circular for federal awards. New vendors will need a W9 attached to the PR. External Vendor’s Invoicing Invoices with multiple reimbursement sources, please note on the invoice. Write all coding