Early Childhood Education and Care Department
Description: Early Childhood Education and Care Department Cabinet Secretary Elizabeth Groginsky Friday, March 26, 2021 Family Nutrition Bureau Summer Food Service Program for Children SFSP Sponsor Staff Training Requirements 7 CFR 225.15(d)(1) Each
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slide1. Early Childhood Education and Care Department Cabinet Secretary Elizabeth Groginsky Friday, March 26, 2021 Family Nutrition Bureau
Summer Food Service Program for Children<br>
slide2. SFSP Sponsor Staff Training Requirements<br>
slide3. 7 CFR 225.15(d)(1) “Each Sponsor shall hold training sessions for its administrative and site personnel and shall allow no site to operate until personnel have attended at least one of these training sessions.”<br>
slide4. IMPORTANT! Each meal site must always have at least one staff member who has been trained in meal site operations.<br>
slide5. First Steps Attend State Agency (SA) annual training—required for Program Directors/Coordinators and any supervisory staff (Monitors)
Develop training agenda
Assign roles to staff and train accordingly
Document, document, document!<br>
slide6. What must a training agenda include? Purpose of the Program;
Eligibility requirements;
Site operations;
Civil Rights;
Recordkeeping;
Meal pattern requirements; and
Site Monitor duties<br>
slide7. Purpose & Eligibility in the SFSP “The primary purpose of the SFSP is to provide food service to children from needy areas during periods when area schools are closed for vacation.”
7 CFR Part 225.1
Site eligibility
Open meal sites must be qualified for SFSP participation using area school data for free and reduced price lunches (50% or higher)
Closed enrolled meal sites must be qualified for SFSP participation using income and family size data for enrollees at the site (50% or higher of enrollees)
Sponsors of camp sites receive reimbursement only for the meals served to campers that are eligible based on household income and family size data
Participant eligibility
Open sites: any child 1-18 years old that is onsite and in the serving line
Closed enrolled: any enrolled child at the site in the serving line
Camp: same as closed enrolled<br>
slide8. Site Operations Serve children first, adults afterward
Maintain an organized and supervised meal service
Ordering meals
Accurate meal counts
Share table/box
Offsite consumption policy
Food safety before and during meal service
Notify organizational monitor of any issues or needed changes<br>
slide9. Approved Meal Sites & Service Times Where is the approved meal site located?
What is the name of the approved meal site?
What is the approved time frame to serve meals?
Utilize reports from EPICS ONLY, as they reflect the most up-to-date approval status for sites
Reprint after any approved changes<br>
slide10. Civil Rights Equal access to service and facilities
Serve same meals to all in attendance
Serve meals on first come – first served basis
“And Justice For All” posters at each site
Provide Program information and materials upon request
Assist complainants as necessary<br>
slide11. Recordkeeping – Meal Counts & Monitoring Utilize SFSP Sponsor resources
Keep documents organized
Be consistent
Site names
Indicate meal type
Signatures on forms<br>
slide12. Meal Pattern Requirements USDA Meal Pattern Guidelines for children ages 6-12
Food Service Level
Food production amounts for each component
Correct serving sizes
Site Level:
Complete, Unitized meals (i.e. “eligible meals”)
Check each meal delivery for all required components<br>
slide13. Training Monitor Staff Site Monitors are an administrative position
Hold more responsibility than other staff
Eyes and ears for the organization
Organizational Monitor = State Reviewer
Primarily tasked with overseeing and assessing Program operations and compliance
Site supervision and meal service requirements
Civil Rights of participants
Can easily identify a non-reimbursable meal
Knowledge of site locations and delivery
Consider holding a more in-depth training for Monitor Staff<br>
slide14. Consider Multiple Training Sessions Admin Staff and Monitors
ALL aspects of Program Operations
Site Supervisors
Meal Site Operations
Food Service Staff
Food Production Amounts
CN Labels
Utilize separate training sign in sheets
SFSP Form 8.2 – Directors, Coordinators, Monitors
SFSP Form 8.3 – Site Supervisors
SFSP Form 8.4 – Food Service Staff<br>
slide15. More information about the New Mexico Early Childhood Education and Care Department— Programs for Parents and Professionals: nmececd.org
More information about Family, Friend, and Neighbor program—in-home child care registration and reimbursement: newmexicokids.org
Program Resources for SFSP Sponsors–
summerfoodnm.org/sponsors/program-resources<br>
Summer Food Service Program for Children<br>
slide2. SFSP Sponsor Staff Training Requirements<br>
slide3. 7 CFR 225.15(d)(1) “Each Sponsor shall hold training sessions for its administrative and site personnel and shall allow no site to operate until personnel have attended at least one of these training sessions.”<br>
slide4. IMPORTANT! Each meal site must always have at least one staff member who has been trained in meal site operations.<br>
slide5. First Steps Attend State Agency (SA) annual training—required for Program Directors/Coordinators and any supervisory staff (Monitors)
Develop training agenda
Assign roles to staff and train accordingly
Document, document, document!<br>
slide6. What must a training agenda include? Purpose of the Program;
Eligibility requirements;
Site operations;
Civil Rights;
Recordkeeping;
Meal pattern requirements; and
Site Monitor duties<br>
slide7. Purpose & Eligibility in the SFSP “The primary purpose of the SFSP is to provide food service to children from needy areas during periods when area schools are closed for vacation.”
7 CFR Part 225.1
Site eligibility
Open meal sites must be qualified for SFSP participation using area school data for free and reduced price lunches (50% or higher)
Closed enrolled meal sites must be qualified for SFSP participation using income and family size data for enrollees at the site (50% or higher of enrollees)
Sponsors of camp sites receive reimbursement only for the meals served to campers that are eligible based on household income and family size data
Participant eligibility
Open sites: any child 1-18 years old that is onsite and in the serving line
Closed enrolled: any enrolled child at the site in the serving line
Camp: same as closed enrolled<br>
slide8. Site Operations Serve children first, adults afterward
Maintain an organized and supervised meal service
Ordering meals
Accurate meal counts
Share table/box
Offsite consumption policy
Food safety before and during meal service
Notify organizational monitor of any issues or needed changes<br>
slide9. Approved Meal Sites & Service Times Where is the approved meal site located?
What is the name of the approved meal site?
What is the approved time frame to serve meals?
Utilize reports from EPICS ONLY, as they reflect the most up-to-date approval status for sites
Reprint after any approved changes<br>
slide10. Civil Rights Equal access to service and facilities
Serve same meals to all in attendance
Serve meals on first come – first served basis
“And Justice For All” posters at each site
Provide Program information and materials upon request
Assist complainants as necessary<br>
slide11. Recordkeeping – Meal Counts & Monitoring Utilize SFSP Sponsor resources
Keep documents organized
Be consistent
Site names
Indicate meal type
Signatures on forms<br>
slide12. Meal Pattern Requirements USDA Meal Pattern Guidelines for children ages 6-12
Food Service Level
Food production amounts for each component
Correct serving sizes
Site Level:
Complete, Unitized meals (i.e. “eligible meals”)
Check each meal delivery for all required components<br>
slide13. Training Monitor Staff Site Monitors are an administrative position
Hold more responsibility than other staff
Eyes and ears for the organization
Organizational Monitor = State Reviewer
Primarily tasked with overseeing and assessing Program operations and compliance
Site supervision and meal service requirements
Civil Rights of participants
Can easily identify a non-reimbursable meal
Knowledge of site locations and delivery
Consider holding a more in-depth training for Monitor Staff<br>
slide14. Consider Multiple Training Sessions Admin Staff and Monitors
ALL aspects of Program Operations
Site Supervisors
Meal Site Operations
Food Service Staff
Food Production Amounts
CN Labels
Utilize separate training sign in sheets
SFSP Form 8.2 – Directors, Coordinators, Monitors
SFSP Form 8.3 – Site Supervisors
SFSP Form 8.4 – Food Service Staff<br>
slide15. More information about the New Mexico Early Childhood Education and Care Department— Programs for Parents and Professionals: nmececd.org
More information about Family, Friend, and Neighbor program—in-home child care registration and reimbursement: newmexicokids.org
Program Resources for SFSP Sponsors–
summerfoodnm.org/sponsors/program-resources<br>