Fall District Bookkeeper Meeting District

Transcript:Fall District Bookkeeper Meeting District:
Fall District Bookkeeper Meeting District Bookkeeper Meeting October 5th 2015 2:00 pm to 4:00 pm AGENDA Travel Guidelines District Budget Information P-Card Procedures Finance Procedure Reminders Updates Refreshments Provided by the Pasco Education Foundation Travel Guidelines Types of Travel In-County Out-of-County Out-of State Forms Used MIS Form 108 MIS Form 110 Professional Development Travel Request Form and Attachments To access MIS forms: http://10.1.7.81/TravelForms/ To access Professional Development Form: http://www.pasco.k12.fl.us/library/common/documents/travel_requests_pro_dev.pdf Travel Guidelines Travel Guidelines Mileage Rate Lodging Rate $.38 per mile TIP: If using another source for map mileage, such as Google Maps or MapQuest, do not round up mileage. Use exact miles. $150 single occupancy $175 double occupancy TIP: Prior to traveling, approval in writing from Superintendent or the Area Superintendent is required if lodging rate is over the above rates. Travel Guidelines Rates Per Diem $90.00 Per Diem Applies to overnight travel of 24 hours or more TIP: The $90 rate is calculated for hotel and meal expenses combined. Travel Guidelines Per Diem Meals Allowances for out-of-county travel not requiring overnight travel. $ 5.00 Breakfast (travel begins before 6am – after 8am) $11.00 Lunch (travel begins before Noon – after 2pm) $23.00 Dinner (travel begins before 6pm – after 8pm) TIP: The exact time when travel begins is what should be recorded on form. The exact time when the traveler arrives back at his/her destination should be recorded on form. Use AM/PM times. Travel Guidelines Staff Member Approvals *Required by state law: Travel requests must be received 6 to 8 weeks prior to Board date for approval. Travel Guidelines Principal or Director Approvals *Required by state law: Travel requests must be received 6 to 8 weeks prior to Board date for approval. TIP: A Principal or Director cannot approve their own travel. Travel Guidelines Examples of Supporting Documents Conference Workshop Agenda Registration Receipt or P-Card statement ID number Lodging receipt (approval required if over the allowance of $150 single or $175 double) Airline ticket/baggage fee receipt Parking and/or toll receipts Rental car agreement receipt Gas receipts Only reimbursed when a county or rental vehicle is used for transportation Travel Guidelines Travel Economically Travel should be done in the most economical manner possible. Carpooling should be considered Lodging should be sought at the lowest possible room rate Travel Guidelines Reimbursement Payment Travel for employees is paid through payroll Will show on pay stub Class C Meals only are taxable Travel