G-Invoicing Program Update U.S. Standard General
Description: G-Invoicing Program Update U.S. Standard General Ledger (USSGL) Issues Resolution Committee (IRC) August 2025 Payments Under the Economy Act: 31 U.S.C. 1535 FAR 17.502-2 Cash Advances: Allows for the ServicingPerforming agency to
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slide1. G-Invoicing
Program Update
U.S. Standard General Ledger (USSGL)
Issues Resolution Committee (IRC)
August 2025<br>
slide2. Payments Under the Economy Act: 31 U.S.C. § 1535 & FAR 17.502-2
Cash Advances: Allows for the Servicing/Performing agency to request for an advance payment for all or part of the estimated cost of furnishing the supplies or services.
Reimbursements: Allows for Servicing Agency/Performing agency to collect payment for actual costs from the Requesting Agency on a reimbursable basis after supplies and services have been delivered.
Per existing enacted laws (e.g., Economy Act) BOTH cash advances and reimbursements are acceptable if approved by the Servicing/Performing agency.
If the Servicing Agency’s Treasury Account Fund Symbol has no other financial activity other than a reimbursable agreement with their Trading Partner under the Economy Act, the Servicing Agency is required to request a cash advance for the reimbursable agreement. Refer to Section 130.21 of OMB Circular A-11.
Disbursing against budgetary account receivables is not permitted. Clarification on this topic is forthcoming in the upcoming OMB Circular A-11 (2025) update.
A Federal Agency should not configure their ERP System, G-Invoicing integration, and/or their business processes to prevent or limit the collection and/or distribution of cash advances. Doing so would be inconsistent with existing enacted laws and valid government-wide processes. Advance Payments for IGT Buy/Sell Transactions<br>
slide3. Trading Partner Support of G-Invoicing Functionality Federal Trading Partners are required to be positioned to broker all IGT Buy/Sell transactions with each other either by leveraging the G-Invoicing User Interface, or through automated file processing via their respective ERP Financial Systems.
The chart below does not include all G-Invoicing capability but specifies the required support of G-Invoicing’s most significant capabilities.<br>
Program Update
U.S. Standard General Ledger (USSGL)
Issues Resolution Committee (IRC)
August 2025<br>
slide2. Payments Under the Economy Act: 31 U.S.C. § 1535 & FAR 17.502-2
Cash Advances: Allows for the Servicing/Performing agency to request for an advance payment for all or part of the estimated cost of furnishing the supplies or services.
Reimbursements: Allows for Servicing Agency/Performing agency to collect payment for actual costs from the Requesting Agency on a reimbursable basis after supplies and services have been delivered.
Per existing enacted laws (e.g., Economy Act) BOTH cash advances and reimbursements are acceptable if approved by the Servicing/Performing agency.
If the Servicing Agency’s Treasury Account Fund Symbol has no other financial activity other than a reimbursable agreement with their Trading Partner under the Economy Act, the Servicing Agency is required to request a cash advance for the reimbursable agreement. Refer to Section 130.21 of OMB Circular A-11.
Disbursing against budgetary account receivables is not permitted. Clarification on this topic is forthcoming in the upcoming OMB Circular A-11 (2025) update.
A Federal Agency should not configure their ERP System, G-Invoicing integration, and/or their business processes to prevent or limit the collection and/or distribution of cash advances. Doing so would be inconsistent with existing enacted laws and valid government-wide processes. Advance Payments for IGT Buy/Sell Transactions<br>
slide3. Trading Partner Support of G-Invoicing Functionality Federal Trading Partners are required to be positioned to broker all IGT Buy/Sell transactions with each other either by leveraging the G-Invoicing User Interface, or through automated file processing via their respective ERP Financial Systems.
The chart below does not include all G-Invoicing capability but specifies the required support of G-Invoicing’s most significant capabilities.<br>