Guide to Creating and sharing Quotes in Key Travel

Transcript:Guide to Creating and sharing Quotes in Key Travel:
Guide to Creating and sharing Quotes in Key Travel Creating a quote is an option you can use to generate a costing to share with your SLT for travel approval. Sending a quote allows you to handover your trip itinerary to your school arranger (booker). 18/11/2020 key Travel: Quotes Process Log onto Key Travel and select your travel options When you add to basket the shopping trolley will indicate a trip has been selected 18/11/2020 key Travel: Quotes Process Select Save quote You will be prompted for Traveller details. Click on the pencil 18/11/2020 key Travel: Quotes Process Type in your email address and select 18/11/2020 key Travel: Quotes Process Save Quote. Use this information to obtain SLT approval. You will also require a completed risk assessment to support your travel request 18/11/2020 key Travel: Quotes Process One you have SLT approval, log into Key Travel and select suitcase (saved quotes) 18/11/2020 key Travel: Quotes Process Select: Share 18/11/2020 key Travel: Quotes Process Enter information required for the booker: activity code/task code (if applicable)/ reason for travel/ name of SLT approver Type in email address of your arranger You can now send your quotes to your arranger. Please also email your SLT approval and risk assessment to the arranger. 18/11/2020 key Travel: Quotes Process Emailing arranger: Details Required Trip type Dates and times Name of Hotel or airline Activity code and task code Reason for trip Attach SLT approval Attach risk assessment If trip as requested is not available on Key Travel, inform requester this cannot be booked and why. 18/11/2020 key Travel: Quotes Process