Instructions for suppliers to submit invoices

Transcript:Instructions for suppliers to submit invoices:
Instructions for suppliers to submit invoices through EDI/WebEDI or email Sending EDI Invoices to the Volvo Group 2 Reduced costs in the whole supply chain Higher quality in the information flow Reduced operative workload Early information by direct communication Automatic invoice matching Reduced lead-times in the supply chain and thereby reduced stock Competitive advantages for involved parties Better customer service Environmental aspect: removing paper reduction in the use of ink, waste paper invoices; Benefits of electronic communication - EDI 3 If you want to learn more about how EDI is set-up and is structured, Volvo ITs EDI homepage is containing all basic information needed for both suppliers and end-users at Volvo regarding electronic communication: Link to Volvo IT's EDI homepage In depth information regarding specifications and guidelines for different Message types can also be found on direct link. Link to Specification and guidelines Useful information and links prior to supplier implementation is available on Volvo IT´s EDI homepage. See link to Beginners guide AP Getting started with EDI – helpful links 4 WebEDI – a complementary solution to EDI *(Only used for domestic transactions) Reduced costs Higher quality Reduced lead-times Reduced stock Competitive advantages A better customer service Information is registered automatically instead of manually in Volvo´s systems. WebEDI is a free service from Volvo to our low volume suppliers. High volume suppliers need to use traditional EDI. Manual work is reduced for Volvo, which means that the error rate is reduced. Quality is the most evident advantage, it both lowers the costs at Volvo and gives satisfaction to the supplier. Fast handling of the information is a condition for more efficient distribution and reduced lead-times. By reduced lead-times, you can reduce the stock level at Volvo. The possibility to automatically scan the received goods which results in a more efficient warehouse administration. Above mentioned items gives competitive advantages for both parties. The most common reason for a company to start using WebEDI is to meet customer demands.. 5 Link to WebEDI learning where suppliers can learn more about Volvo’s webEDI application. – Only domestic transactions Getting started with WebEDI - helpful links A complementary solution to EDI Volvo has developed complementary solutions to EDI, (Electronic Data Interchange), i.e. using a supplier web interface. A permanent, or an interim solution Suppliers without EDI capability can use WebEDI as a permanent, or an interim solution. Free of charge This solution is