Presented Wednesday, June 8, 2011 South Seattle
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Presented Wednesday, June 8, 2011 South Seattle Community College SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12 Opening Remarks Dr. Jill Wakefield, Chancellor SEATTLE COMMUNITY COLLEGES District Budget Public
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01
Presented Wednesday, June 8, 2011
South Seattle Community College SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
South Seattle Community College SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
02
Opening Remarks
Dr. Jill Wakefield, Chancellor SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Dr. Jill Wakefield, Chancellor SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
03
Seattle Community College District Mission
Seattle Community Colleges will provide excellent, accessible educational opportunities to prepare our students for a challenging future.<br>
Seattle Community Colleges will provide excellent, accessible educational opportunities to prepare our students for a challenging future.<br>
04
District-wide Strategic Plan
2010-2015 GOAL 1 – STUDENT SUCCESS
Increase Student Learning and Achievement:
Improve student achievement in pre-college math & college level math for all students
Increase the number of students completing degrees and certificates
Increase academic success of students transferring to four-year institutions<br>
2010-2015 GOAL 1 – STUDENT SUCCESS
Increase Student Learning and Achievement:
Improve student achievement in pre-college math & college level math for all students
Increase the number of students completing degrees and certificates
Increase academic success of students transferring to four-year institutions<br>
05
District-wide Strategic Plan
2010-2015 GOAL 2 - PARTNERSHIPS
Build Community, Business, & Educational Partnerships:
Increase awareness of the significant economic impact of the Seattle Community Colleges
Increase professional-technical program graduates to respond to local industry workforce needs
Increase private, foundation and local funding<br>
2010-2015 GOAL 2 - PARTNERSHIPS
Build Community, Business, & Educational Partnerships:
Increase awareness of the significant economic impact of the Seattle Community Colleges
Increase professional-technical program graduates to respond to local industry workforce needs
Increase private, foundation and local funding<br>
06
District-wide Strategic Plan
2010-2015 GOAL 3 - INNOVATION
Increase innovation & improve organizational effectiveness:
Increase innovative instructional options for students
Improve effectiveness, efficiency and responsiveness of administrative systems
Increase recognition of the Seattle Community Colleges as an outstanding place to work<br>
2010-2015 GOAL 3 - INNOVATION
Increase innovation & improve organizational effectiveness:
Increase innovative instructional options for students
Improve effectiveness, efficiency and responsiveness of administrative systems
Increase recognition of the Seattle Community Colleges as an outstanding place to work<br>
07
The Numbers
Alan Ward Interim, Acting, Temporary Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Alan Ward Interim, Acting, Temporary Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
08
District-wide Budget Committee Recommendations Process Efficiencies
Centralization
Revenue Generation
Examination of part-time/full-time faculty
Collaboration<br>
Centralization
Revenue Generation
Examination of part-time/full-time faculty
Collaboration<br>
09
District-wide Budget Committee Recommendations PROCESS EFFICIENCIES
Further restructuring of management positions and departments across the district and within colleges
Streamlining, centralizing and/or automating enrollment processes to give students greater ability to enroll at more than one of our campuses
Examine the effectiveness of the use of S&A fees and the transparency of the process for the allocation of these funds at all campuses<br>
Further restructuring of management positions and departments across the district and within colleges
Streamlining, centralizing and/or automating enrollment processes to give students greater ability to enroll at more than one of our campuses
Examine the effectiveness of the use of S&A fees and the transparency of the process for the allocation of these funds at all campuses<br>
10
District-wide Budget Committee Recommendations PROCESS EFFICIENCIES (previous recommendations)
More efficient use of space and buildings; continuation of the goal to increase sustainable practices
Minimize the use of outside consultants and contractors
Increase the use of electronic forms<br>
More efficient use of space and buildings; continuation of the goal to increase sustainable practices
Minimize the use of outside consultants and contractors
Increase the use of electronic forms<br>
11
District-wide Budget Committee Recommendations CENTRALIZATION (previous recommendation)
Increased centralization of “back office” functions<br>
Increased centralization of “back office” functions<br>
12
District-wide Budget Committee Recommendations REVENUE GENERATING
Examine the reliance on soft money (i.e., international students) while keeping mindful of the district’s mission
Local taxing authority, competing for levy funds<br>
Examine the reliance on soft money (i.e., international students) while keeping mindful of the district’s mission
Local taxing authority, competing for levy funds<br>
13
District-wide Budget Committee Recommendations REVENUE GENERATING (previous recommendations)
Pursue more grants & charge indirect costs
Explore differential tuition & fees, and flexibility in utilizing fees for state-support classes<br>
Pursue more grants & charge indirect costs
Explore differential tuition & fees, and flexibility in utilizing fees for state-support classes<br>
14
District-wide Budget Committee Recommendations PART-TIME/FULL-TIME FACULTY RATIO ANALYSIS
(previous recommendation)
Investigate the pros and cons of replacing some part-time faculty with full-time faculty positions<br>
(previous recommendation)
Investigate the pros and cons of replacing some part-time faculty with full-time faculty positions<br>
15
District-wide Budget Committee Recommendations COLLABORATION (previous recommendation)
Move to common placement testing standards<br>
Move to common placement testing standards<br>
16
Now for the “Real” Numbers
Alan Ward Interim, Acting, Temporary Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Alan Ward Interim, Acting, Temporary Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
17
How We Started FY 2010-11 July 1, 2010 General Budget Cut $4,007,146
Compensation Cut $720,025
Total Cut $4,727,171
Tuition Increase -7% $4,350,083
Net Reduction for FY 10-11 $377,088<br>
Compensation Cut $720,025
Total Cut $4,727,171
Tuition Increase -7% $4,350,083
Net Reduction for FY 10-11 $377,088<br>
18
Things Were OK THEN! Revenue Forecasts were lowered
Sales/Business taxes generate over 50% of State revenue- revenues missed forecasts
Governor implemented a 3.8% supplemental budget reduction in December
This was another $2,688,021 budget cut for the District<br>
Sales/Business taxes generate over 50% of State revenue- revenues missed forecasts
Governor implemented a 3.8% supplemental budget reduction in December
This was another $2,688,021 budget cut for the District<br>
19
Budget for 2011-13 Biennium Legislature dealt with $ 5 bil revenue shortfall
Couldn’t raise taxes-initiative I-960
State appropriations were cut
Legislature reduced CTC funding by $76.8 mil or 11.5% for FY 2011-12
$84.3 mil or 12.6% for FY 12-13 (1.1% more)
CTC current State funding drops from $669mil to $585 mil in FY12-13<br>
Couldn’t raise taxes-initiative I-960
State appropriations were cut
Legislature reduced CTC funding by $76.8 mil or 11.5% for FY 2011-12
$84.3 mil or 12.6% for FY 12-13 (1.1% more)
CTC current State funding drops from $669mil to $585 mil in FY12-13<br>
20
Unresolved Budget Issues for 11-13 Biennium Tuition Increase-will SBCTC approve full 12% Legislatively authorized increase?
Tuition re-direct for ERP project 2 or 3%?
3% compensation reductions- Chancellor & Presidents decided not to cut salaries this year
Will use other compensation reductions to make cuts
6% CAP on TIAA-CREF contribution<br>
Tuition re-direct for ERP project 2 or 3%?
3% compensation reductions- Chancellor & Presidents decided not to cut salaries this year
Will use other compensation reductions to make cuts
6% CAP on TIAA-CREF contribution<br>
21
Budget Issues Funding for supplemental retirement fund
$5.5 mil in mandated efficiencies for system
Allocation for Worker Retraining
Lost $2.8 mil in one-time Worker Retraining
Legislature added back $4.5 mil & 970 WRT FTE for entire CTC system (district will receive a portion)<br>
$5.5 mil in mandated efficiencies for system
Allocation for Worker Retraining
Lost $2.8 mil in one-time Worker Retraining
Legislature added back $4.5 mil & 970 WRT FTE for entire CTC system (district will receive a portion)<br>
22
We are exhausted, but the race isn’t over<br>
23
How Did District Plan for this? Colleges/District Planned for 10% cut beginning in January
Anticipated cuts of up to $8.2 mil for District
College/District also needed to account for the 3.8% supplemental cut<br>
Anticipated cuts of up to $8.2 mil for District
College/District also needed to account for the 3.8% supplemental cut<br>
24
Projected Tuition Revenue FY 2011-2012 *Assumes SCCD generates similar FTES as FY2010-2011 (approx 15,600) despite having less projected funding for WRT FTES in FY2011-2012 (500-600 less)<br>
25
District Office & District-wide Budgets
Alan Ward, Interim Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Alan Ward, Interim Chief Financial Officer SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
26
District Office (Siegal Service Center) Chancellor’s Office – District Leadership, PIO, Advancement, Government and External Relations & Partnerships
Vice Chancellor’s Office – Planning, Research, Workforce Education, Strategic Initiatives & Projects, Grants
Human Resources – Hiring, Professional Development
Budget & Finance – Accounting, Budgeting, Payroll & Benefits, Purchasing, Library Technical Services<br>
Vice Chancellor’s Office – Planning, Research, Workforce Education, Strategic Initiatives & Projects, Grants
Human Resources – Hiring, Professional Development
Budget & Finance – Accounting, Budgeting, Payroll & Benefits, Purchasing, Library Technical Services<br>
27
District Office (Siegal Service Center)
Budget Planning FY 2011-2012 One perspective – budget reduction planning mode (yes, we have planned for 10% cut) but…
Another perspective – opportunity to structure, position, and staff ourselves to be more effective and efficient now and for the future
Key Planning Question – Is the District Office (Siegal Service Center) configured and staffed to effectively and efficiently serve our colleges, our community, and our students?<br>
Budget Planning FY 2011-2012 One perspective – budget reduction planning mode (yes, we have planned for 10% cut) but…
Another perspective – opportunity to structure, position, and staff ourselves to be more effective and efficient now and for the future
Key Planning Question – Is the District Office (Siegal Service Center) configured and staffed to effectively and efficiently serve our colleges, our community, and our students?<br>
28
District Office (Siegal Service Center)
Budget Planning FY 2011-2012 Plan and Implement Now to Be Prepared for the Future
Prepare for and Proactively Participate in ERP
(Enterprise Resource Planning) Need a leader for Project
We want the right people with the right skill sets in the right positions with the right professional development training to be successful
More strategically use indirect and non-state funding<br>
Budget Planning FY 2011-2012 Plan and Implement Now to Be Prepared for the Future
Prepare for and Proactively Participate in ERP
(Enterprise Resource Planning) Need a leader for Project
We want the right people with the right skill sets in the right positions with the right professional development training to be successful
More strategically use indirect and non-state funding<br>
29
District Office Budget Reductions FY 2011-2012 Target reduction for Siegal Center $540,000
Eliminating 5 to 6 positions
Vacant positions eliminated
Reduce FT positions to PT (voluntary)
Retirements-staff reorganized for efficiency
Sharing position with Central-we both save
Reduce goods and services in most departments
Reduce PT hourly in several departments
Move costs to soft funds (Indirect Charges)
Reduce OT budgets<br>
Eliminating 5 to 6 positions
Vacant positions eliminated
Reduce FT positions to PT (voluntary)
Retirements-staff reorganized for efficiency
Sharing position with Central-we both save
Reduce goods and services in most departments
Reduce PT hourly in several departments
Move costs to soft funds (Indirect Charges)
Reduce OT budgets<br>
30
District-wide accounts are primarily services purchased on behalf of the campuses (i.e., internet cost, armored car service, HR recruiting costs, legal services, exempt professional development, etc.) Budget Planning Rationale – *what is essential *review historic expenditure levels *is expenditure/service truly district wide District-wide Accounts
Budget Planning FY 2011-2012<br>
Budget Planning FY 2011-2012<br>
31
District-wide Budget Reductions FY 2011-2012 Reduction in District-wide Accounts:
Target 10% reduction in DW $260,146
Eliminate 1.25 positions in distance learning
Reduce printed position advertisements in HR
Eliminate payments to music licensing organizations
Transfer student medical malpractice insurance costs to college fee budgets
Reduce goods and services for Internet costs/anti-virus software
Reduce personal services contract for district-wide services<br>
Target 10% reduction in DW $260,146
Eliminate 1.25 positions in distance learning
Reduce printed position advertisements in HR
Eliminate payments to music licensing organizations
Transfer student medical malpractice insurance costs to college fee budgets
Reduce goods and services for Internet costs/anti-virus software
Reduce personal services contract for district-wide services<br>
32
Seattle Central Community College &
Seattle Vocational Institute
Michael Pham, Interim Vice President, Administrative Services SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Seattle Vocational Institute
Michael Pham, Interim Vice President, Administrative Services SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
33
Seattle Central Community College Budget Planning FY2012 Budget Planning Process
Campus budget forums
Budget Advisory Committee
College Council
Departments/Divisions/Units
President’s Cabinet (SVI = Executive Cabinet) Budget Planning Principles
Transparent
Collaborative
Data-informed<br>
Campus budget forums
Budget Advisory Committee
College Council
Departments/Divisions/Units
President’s Cabinet (SVI = Executive Cabinet) Budget Planning Principles
Transparent
Collaborative
Data-informed<br>
34
Seattle Central Community College Budget Reduction Planning Budget Planning Objectives
To have a BALANCED BUDGET
To foster CREATIVE & INNOVATIVE IDEAS
To increase REVENUE GENERATION<br>
To have a BALANCED BUDGET
To foster CREATIVE & INNOVATIVE IDEAS
To increase REVENUE GENERATION<br>
35
Seattle Central Community College Budget Reduction Planning Reduction Planning for a Balanced Budget
BAC recommendations:
5% minimum reduction planning for non-instruction units
Remaining reduction (~10%) for instruction<br>
BAC recommendations:
5% minimum reduction planning for non-instruction units
Remaining reduction (~10%) for instruction<br>
36
Seattle Central Community College Budget Reduction Planning Summary of Planning Proposals as of 5/31/11:
Layoff up to 7 classified positions
Eliminate 2 vacant classified positions
Eliminate up to 4 vacant exempt positions
Eliminate or keep vacant up to 5 FT faculty positions, as result of buyout or retirement
Transfer 3 classified positions to local & other funds
Restructure within President’s Unit
Reduce Instructional Equipment budget
Reduce Part-time Faculty budget
Reduce Hourly Employee budget
Reduce Campus-wide budgets
Teach-out/sun-set selected Programs<br>
Layoff up to 7 classified positions
Eliminate 2 vacant classified positions
Eliminate up to 4 vacant exempt positions
Eliminate or keep vacant up to 5 FT faculty positions, as result of buyout or retirement
Transfer 3 classified positions to local & other funds
Restructure within President’s Unit
Reduce Instructional Equipment budget
Reduce Part-time Faculty budget
Reduce Hourly Employee budget
Reduce Campus-wide budgets
Teach-out/sun-set selected Programs<br>
37
Seattle Central Community College Budget Reduction Planning Programs Requiring Additional Analysis
Apparel Design
Film & Video
Publishing Arts
Opticianry
Interpreter Training
Basic Skills
Parent Ed
Information Center
Distance Learning<br>
Apparel Design
Film & Video
Publishing Arts
Opticianry
Interpreter Training
Basic Skills
Parent Ed
Information Center
Distance Learning<br>
38
Seattle Central Community College Budget Reduction Planning Programs Requiring Additional Analysis
All are under going further review
Not all programs are targeted for elimination
President’s Cabinet is:
Reviewing complimentary data
Evaluating alternative options
Meeting with employees, students, & community
Final decisions to be announced by June 15, 2011<br>
All are under going further review
Not all programs are targeted for elimination
President’s Cabinet is:
Reviewing complimentary data
Evaluating alternative options
Meeting with employees, students, & community
Final decisions to be announced by June 15, 2011<br>
39
Seattle Vocational Institute
Budget Reduction Planning Summary of Planning Proposals as of May 2011 Reduce eight instructional program cohort hours by 10% Reduce number of starts per year in two instructional programs Eliminate 2 vacant positions Re-structure Student Services Re-structure Network Technician and Dental Assistant programs Re-structure Information Technology Department Re-structure Executive Dean Office<br>
Budget Reduction Planning Summary of Planning Proposals as of May 2011 Reduce eight instructional program cohort hours by 10% Reduce number of starts per year in two instructional programs Eliminate 2 vacant positions Re-structure Student Services Re-structure Network Technician and Dental Assistant programs Re-structure Information Technology Department Re-structure Executive Dean Office<br>
40
North Seattle Community College
Orestes Monterecy, Interim Vice President, Administrative Services SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Orestes Monterecy, Interim Vice President, Administrative Services SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
41
NSCC Core Themes
Advancing Student Success
Building Community
Excelling in Teaching and Learning
Budget Focus:
Fiscal Responsibility
Efficiency
Performance North Seattle Community College FY2011-2012<br>
Advancing Student Success
Building Community
Excelling in Teaching and Learning
Budget Focus:
Fiscal Responsibility
Efficiency
Performance North Seattle Community College FY2011-2012<br>
42
College Council Principles
Alignment with mission, core themes & strategic plan.
Comprehensive offerings in:
Transfers, professional-technical and basic skills
Vertical, not horizontal cuts:
No across the board but select strategically
Privatization:
When circumstances are in best interest of College North Seattle Community College FY2011-2012<br>
Alignment with mission, core themes & strategic plan.
Comprehensive offerings in:
Transfers, professional-technical and basic skills
Vertical, not horizontal cuts:
No across the board but select strategically
Privatization:
When circumstances are in best interest of College North Seattle Community College FY2011-2012<br>
43
Budget Balancing Strategies for FY12
Reductions- positions eliminated
Cost Shifts- Transfer expenses to fees, self support, grants, etc.
Efficiencies- Consolidating functions, etc.
Salary Savings-Vacancies, etc.
New Revenue-Additional International, Running Start, etc.
Reserves-Use portion of reserves North Seattle Community College FY2011-2012<br>
Reductions- positions eliminated
Cost Shifts- Transfer expenses to fees, self support, grants, etc.
Efficiencies- Consolidating functions, etc.
Salary Savings-Vacancies, etc.
New Revenue-Additional International, Running Start, etc.
Reserves-Use portion of reserves North Seattle Community College FY2011-2012<br>
44
North Seattle Community College FY2011-2012 Significant Budget Changes for FY 12
Reduce sections through surgical selections.
Increase in Student/Faculty Ratio from 23.7 to 24.34 to achieve FTE target.
Reductions in G&S; travel; transfer FT position to Food Services; FT staff voluntary reduction to 80%; FT staff voluntary reduction to 50%.
2 VPs doing double duties.
Voluntary faculty by-outs.
Shifting staff to fee budgets and rental budget.
Providing portion of operating reserve.<br>
Reduce sections through surgical selections.
Increase in Student/Faculty Ratio from 23.7 to 24.34 to achieve FTE target.
Reductions in G&S; travel; transfer FT position to Food Services; FT staff voluntary reduction to 80%; FT staff voluntary reduction to 50%.
2 VPs doing double duties.
Voluntary faculty by-outs.
Shifting staff to fee budgets and rental budget.
Providing portion of operating reserve.<br>
45
South Seattle Community College
Gary Oertli, President SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
Gary Oertli, President SEATTLE COMMUNITY COLLEGES District Budget Public Hearing Fiscal Year 2011-12<br>
46
South Seattle Community College FY 2011-2012 College Core Themes
Student Achievement
Teaching and Learning
College Culture and Climate
Community Engagement and Partnership
Budget Focus
Meet FTE Target
Preserve Quality of Education
Save Jobs<br>
Student Achievement
Teaching and Learning
College Culture and Climate
Community Engagement and Partnership
Budget Focus
Meet FTE Target
Preserve Quality of Education
Save Jobs<br>
47
College Council Recommendations
Student Achievement
Limit the amount of cuts to front line support and resources
Teaching and Learning
Preserve class offerings and tutoring
Campus Climate and Culture
Focus on communication with students, faculty and staff
Limit cuts for IT and technology resources
Community Engagement and Partnerships
Promote innovative resource development South Seattle Community College FY 2011-2012<br>
Student Achievement
Limit the amount of cuts to front line support and resources
Teaching and Learning
Preserve class offerings and tutoring
Campus Climate and Culture
Focus on communication with students, faculty and staff
Limit cuts for IT and technology resources
Community Engagement and Partnerships
Promote innovative resource development South Seattle Community College FY 2011-2012<br>
48
College Council Recommendations (cont.)
Other considerations
Increase utilization of classroom and lab space
Increase online instruction
Increase collaboration among campuses to coordinate class offerings
Increase collaboration among campuses to optimize services
Increase orientation for students and faculty/staff
Increase information promotion and support South Seattle Community College FY 2011-2012<br>
Other considerations
Increase utilization of classroom and lab space
Increase online instruction
Increase collaboration among campuses to coordinate class offerings
Increase collaboration among campuses to optimize services
Increase orientation for students and faculty/staff
Increase information promotion and support South Seattle Community College FY 2011-2012<br>
49
Significant budget changes for FY2012
CDL Program Closure
Reduce Apprenticeship Program Contracts
Combining Positions
Efficiency Measures in Food Services
Increase Reliance on Tuition & Local Revenue South Seattle Community College FY 2011-2012<br>
CDL Program Closure
Reduce Apprenticeship Program Contracts
Combining Positions
Efficiency Measures in Food Services
Increase Reliance on Tuition & Local Revenue South Seattle Community College FY 2011-2012<br>
50
Seattle Community Colleges FY2011-2012 End of Presentation
Questions & Discussion?<br>
Questions & Discussion?<br>
51
DW Budget Presentation
FY 2011-2012 Special thanks to South Seattle Community College for hosting this presentation.
Thank you all for attending<br>
FY 2011-2012 Special thanks to South Seattle Community College for hosting this presentation.
Thank you all for attending<br>