Programming 101 For Student Organization Advisors
Description: Programming 101 For Student Organization Advisors Office of Student Leadership Involvement Located in Sawyer on the 3rd Floor Advise 100 Student Groups including: Cultural, Club Sports, Media Groups, Academic, Special Interest, Social
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slide1. Programming 101 For Student Organization Advisors<br>
slide2. Office of Student Leadership & Involvement Located in Sawyer on the 3rd Floor
Advise 100+ Student Groups including: Cultural, Club Sports, Media Groups, Academic, Special Interest, Social Justice, Fraternity & Sorority Life, and Programming
Offer programming and logistic support for RSOs
Provide training, workshops, and meditations as necessary<br>
slide3. Program Advising Model Registered Student Organization (RSO) Faculty/Staff Advisor (You) Program Advisor (SLI Staff) Will Provide…
Meeting Content
Club Mission
Networking
Goal Setting
Program Suggestion
Mediation
And More... Will Provide…
Resources:
Printing
Purchasing
Room Res.
Marketing
Officer Training
Travel Logistics
Contracts
Club Registration
SGA Policy Support
And More...<br>
slide4. What is expected of an advisor? Guide and Support students in leadership roles
Advise students in organization related matters
Share club history as applicable
Assist in Club Operations
Be aware and informed on organization’s activities
Support them in organizational budgeting process (request and zero based)
Guide students through the officer Transition
Contact SLI Program Advisors with any concerning activities that may violate University policy<br>
slide5. Budgets Budget Request:
A process that begins in March, usually due prior to Spring Break and run by the SGA Treasurer and Finance Committee
Asks clubs to
Audit current year expenses
Budget for next academic year expenses Zero-Based Budget:
Starting in August and continuing through the Fall Semester, SLI Program Advisors work with RSOs to plan out their spending for the academic year. Requested by SGA in the Finance Committee By-laws. It is not a finalized plan and can be updated but asks that groups start to plan the use of their funds. Initiatives:
Clubs without budgets, or groups that have new ideas for programs they didn’t previously budget for can request additional funds from the SGA Finance Committee. Groups must complete an allocation fund and present on their request being sure to include 3 quotes for each line item.<br>
slide6. RSO Purchasing Methods Check Request
W-9 is required for vendors
Student ID is required for student reimbursement
Ram Card
Sign out from the SLI Office
Suffolk Corporate card
Must meet with Program Adviser to utilize
Amazon
Must meet with Program Adviser to utilize<br>
slide7. Academic Year Timeline Summer: - Orientation (June and August) - Roemer Plaza Space Requests (July and August) Fall Semester: - Fall Involvement Fair (September) - Club Officer GPA Checks (Fall and Spring) - Club Recruitment (September-November) - Any Major Fall Events (Various) Spring Semester: - Winter Involvement Fair (January) - Budget Requests (February) - SGA Awards (February Nominations) - Club Re-registration(March) - Any Major Spring Events (Various) - Officer Transition (March/April) - Leap (April) - End of Semester Club Celebrations (April) - Journey Awards (April) - Springfest by the PAO (April)<br>
slide8. Election Procedures Election procedures and rules are detailed in each club’s individual constitution. If you do not have a copy, we’re happy to provide you with this.
Secret Ballot - Where written submissions of votes are tallied
Popular Vote - Where hands are raised in favor of various
Application Submission - Not as popular, groups may request candidates to submit a written application explain their qualification for a position.
All Elections must have occurred and be completed by the yearly registration deadline for clubs to maintain active status.<br>
slide9. Registration Renewal & LEAP Form #1 - Student Organization Renewal This is the way for Student Organizations to share: - They are still active and functioning - Their upcoming executive board - Request for meeting spaces in the next academic year
Form #2 - LEAP Registration Allows 2 new executive board members(typically President and Treasurer) to Register for the LEAP Conference which occurs in Mid-April at a location off campus (Transportation & Lodging Included)<br>
slide10. Planning an Event Encourage your students to meet with their program adviser to walk through the process. This also ensures that all aspects of event planning are covered and they’re in communication with the right person
Reservation of Campus Space
Booking Off-Campus Space
Contracting Performers, vendors, etc.
Ordering Food through Sodexo
Reserving SUPD Detail
Reserve Media Services
Submit Facilities Request
Submitting Check Requests
Selling Tickets
Waivers for Off-Campus Trips<br>
slide11. Free Campus Resources On Campus Space LEAP Club Executive Officer Training WSFR - Suffolk Free Radio Free DJ Services UDOT - Lighting and Sound Operators 50 Flyers for Marketing Purposes Carousel Digital Screen Marketing Graphic Design Services Media Services Facilities Set Up<br>
slide12. Other Club Support: Leadership Training Supplies
Conflict Management Support
Personality Testing
Goal Setting
Customizable trainings!<br>
slide13. Direct your club to us, we’re here to help!<br>
slide2. Office of Student Leadership & Involvement Located in Sawyer on the 3rd Floor
Advise 100+ Student Groups including: Cultural, Club Sports, Media Groups, Academic, Special Interest, Social Justice, Fraternity & Sorority Life, and Programming
Offer programming and logistic support for RSOs
Provide training, workshops, and meditations as necessary<br>
slide3. Program Advising Model Registered Student Organization (RSO) Faculty/Staff Advisor (You) Program Advisor (SLI Staff) Will Provide…
Meeting Content
Club Mission
Networking
Goal Setting
Program Suggestion
Mediation
And More... Will Provide…
Resources:
Printing
Purchasing
Room Res.
Marketing
Officer Training
Travel Logistics
Contracts
Club Registration
SGA Policy Support
And More...<br>
slide4. What is expected of an advisor? Guide and Support students in leadership roles
Advise students in organization related matters
Share club history as applicable
Assist in Club Operations
Be aware and informed on organization’s activities
Support them in organizational budgeting process (request and zero based)
Guide students through the officer Transition
Contact SLI Program Advisors with any concerning activities that may violate University policy<br>
slide5. Budgets Budget Request:
A process that begins in March, usually due prior to Spring Break and run by the SGA Treasurer and Finance Committee
Asks clubs to
Audit current year expenses
Budget for next academic year expenses Zero-Based Budget:
Starting in August and continuing through the Fall Semester, SLI Program Advisors work with RSOs to plan out their spending for the academic year. Requested by SGA in the Finance Committee By-laws. It is not a finalized plan and can be updated but asks that groups start to plan the use of their funds. Initiatives:
Clubs without budgets, or groups that have new ideas for programs they didn’t previously budget for can request additional funds from the SGA Finance Committee. Groups must complete an allocation fund and present on their request being sure to include 3 quotes for each line item.<br>
slide6. RSO Purchasing Methods Check Request
W-9 is required for vendors
Student ID is required for student reimbursement
Ram Card
Sign out from the SLI Office
Suffolk Corporate card
Must meet with Program Adviser to utilize
Amazon
Must meet with Program Adviser to utilize<br>
slide7. Academic Year Timeline Summer: - Orientation (June and August) - Roemer Plaza Space Requests (July and August) Fall Semester: - Fall Involvement Fair (September) - Club Officer GPA Checks (Fall and Spring) - Club Recruitment (September-November) - Any Major Fall Events (Various) Spring Semester: - Winter Involvement Fair (January) - Budget Requests (February) - SGA Awards (February Nominations) - Club Re-registration(March) - Any Major Spring Events (Various) - Officer Transition (March/April) - Leap (April) - End of Semester Club Celebrations (April) - Journey Awards (April) - Springfest by the PAO (April)<br>
slide8. Election Procedures Election procedures and rules are detailed in each club’s individual constitution. If you do not have a copy, we’re happy to provide you with this.
Secret Ballot - Where written submissions of votes are tallied
Popular Vote - Where hands are raised in favor of various
Application Submission - Not as popular, groups may request candidates to submit a written application explain their qualification for a position.
All Elections must have occurred and be completed by the yearly registration deadline for clubs to maintain active status.<br>
slide9. Registration Renewal & LEAP Form #1 - Student Organization Renewal This is the way for Student Organizations to share: - They are still active and functioning - Their upcoming executive board - Request for meeting spaces in the next academic year
Form #2 - LEAP Registration Allows 2 new executive board members(typically President and Treasurer) to Register for the LEAP Conference which occurs in Mid-April at a location off campus (Transportation & Lodging Included)<br>
slide10. Planning an Event Encourage your students to meet with their program adviser to walk through the process. This also ensures that all aspects of event planning are covered and they’re in communication with the right person
Reservation of Campus Space
Booking Off-Campus Space
Contracting Performers, vendors, etc.
Ordering Food through Sodexo
Reserving SUPD Detail
Reserve Media Services
Submit Facilities Request
Submitting Check Requests
Selling Tickets
Waivers for Off-Campus Trips<br>
slide11. Free Campus Resources On Campus Space LEAP Club Executive Officer Training WSFR - Suffolk Free Radio Free DJ Services UDOT - Lighting and Sound Operators 50 Flyers for Marketing Purposes Carousel Digital Screen Marketing Graphic Design Services Media Services Facilities Set Up<br>
slide12. Other Club Support: Leadership Training Supplies
Conflict Management Support
Personality Testing
Goal Setting
Customizable trainings!<br>
slide13. Direct your club to us, we’re here to help!<br>