SPP Podcast Handout WS1: Strategy and Governance

Transcript:SPP Podcast Handout WS1: Strategy and Governance:
SPP Podcast Handout WS1: Strategy and Governance Performance management regime Dependencies Stakeholder interactions and practicality of undertaking workshops Re-establishment of the CWGs A new Procurement Strategy Work to improve data quality STATUS Key focus areas WS1: Strategy and Governance Procurement strategy Dependencies Category manager capacity to devise and shape good practice guidance People strategy TOM design and implementation Impact of COVID-19 Changes to Financial regulations Required changes to data/ technology/reporting WS1: Strategy and Governance Commodity working groups Dependencies Procurement pipelines Contracts and Supplier Management (category management) Procurement strategy WS2: Organisation structure and development People strategy and preparing for the new TOM Dependencies COVID-19 impact Procurement strategy People strategy/ recruitment Re-establishment of CWGs Effective communications plan Buy-in from pilot departments Key activities feeding into the TOM WS3: Simplify Policies and Processes Standard procedures and ways of working Dependencies Administrative process improvement Support sustainable purchasing activities People strategy Communications/website Buy-in to changes to process Colleague participation and adoption Relationship building, mentoring and coaching with team Example outputs: comprehensive user guides cheat sheets & integrated process flow maps helpful FAQs & links to relevant documents INTEGRATED APPROACH WS3: Simplify Policies and Processes Administrative process improvement Dependencies Ease of integration to existing technologies and systems The support of colleagues in UIS Changes to the University Fin Regs Changes to dispensation processing Comms on process changes Activity Proposed competition thresholds areas WS3: Simplify Policies and Processes Support FTP and the revised Financial Regulations Dependencies FTP planning and timelines Timelines relating to the revision of the Financial Regulations Communications to guide users on policy and process changes New Procurement website The proposed S2P solution * Apply in the absence of any restrictions on Research Grant funding † Consider using P-Cards for spend below £25 (see Simplify Policies and Process opportunity) WS3 (&4): Simplify Policies and Processes (& Technology) Purchasing Cards – RFI, RFP, implementation planning Dependencies Procurement Strategy Finance and Fin Regs TOM and process improvement Improvements to data quality and related data analysis deep-dive, inc. spend analysis Ease of integration to processes and systems People strategy WS4: Exploit technology and improve data Data, analysis and reporting Dependencies Structural data quality issues Input and training on systems Process changes to support ROSMA reporting (where required) The new proposed S2P solution Finance transformation (inc. CoA) Spend analysis: To answer questions about how the University spends its money: Who, what, where, how and how much? Balance optimisation: Best