The Texas A&M University System Office of Budgets
Author : phoebe-click | Published Date : 2025-05-19
Description: The Texas AM University System Office of Budgets Accounting Employee Travel Training February 25 2009 Presenters Tracy Crowley Jennifer Montgomery Class Objectives Learn where to find the information regarding travel rules and
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Transcript:The Texas A&M University System Office of Budgets:
The Texas A&M University System Office of Budgets & Accounting Employee Travel Training February 25, 2009 Presenters: Tracy Crowley & Jennifer Montgomery Class Objectives Learn where to find the information regarding travel rules and regulations Learn how to use the Texas Comptroller of Public Accounts (CPA) online travel resource, Textravel Learn how to complete request for travel reimbursement form Agenda Agency and employee responsibilities State Travel Management Program (STMP) STMP Travel Contracts Travel Planning Travel Rates and Requirements State of Texas Web Resource, Textravel Travel Reimbursement Process Timeline Travel Reimbursement Form Demonstration Q&A Agency and Employee Responsibilities Agencies must properly train employees on travel regulations and keep them informed of any changes in travel rules. Agencies must ensure that all travel reimbursements are examined prior to payment to ensure compliance with all applicable regulations and limitations. Employees must ensure that their travel complies with applicable laws and rules and must not seek reimbursement for travel expenses that the employee should reasonably know are not reimbursable. The Comptroller is required by law to properly audit all claims submitted for payment. Therefore, all payment transactions are subject to audit regardless of amount or materiality. Source: Textravel https://fmx.cpa.state.tx.us/fmx/travel/textravel/index.php State Travel Management Program (STMP) The Texas Procurement and Support Services (TPASS) is a division of the Texas Comptroller of Public Accounts that awards and manages statewide contracts. TPASS has a wide variety of functional areas to assist vendors with how to do business with the state and to support other state agencies and cooperative purchasing members in procuring goods and services. The program area for travel is the State Travel Management Program (STMP). http://www.window.state.tx.us/procurement/prog/stmp/ STMP Travel Contracts TPASS has negotiated the following travel contracts: Airlines Corporate Charge Card Hotels Rental Car Travel Agency State agencies must use contract travel services whenever those services provide the most efficient travel resulting in the total lowest cost Exceptions are detailed on the travel reimbursement form Report problems with contract vendors to STMP STMP Travel Contracts Contract Exceptions: Lower Cost to the State Unavailability of Contract Travel Services Special Needs Custodians of Persons In Travel Status Group Program Emergency Response Legally Required Attendance STMP Travel Contracts Airlines Contract Term: June 1, 2008 – March 31, 2009 American Airlines JetBlue Airways Provide maximum flexibility, but are not always the lowest cost Designed for last minute and/or fully refundable travel requirements Utilize 14-day advance or other lower cost airline fares
