UPDATE ON SUPPORT PROVIDED BY THE DEPARTMENT OF
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UPDATE ON SUPPORT PROVIDED BY THE DEPARTMENT OF SPORT , ARTS AND CULTURE (DSAC) TO THE SOUTH AFRICAN ROADIES ASSOCIATION (SARA) FROM THE PERIOD 2014-2020 13 November 2020 Presented by: DIRECTOR GENERAL OF THE DEPARTMENT OF SORT,ARTS AND
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01
UPDATE ON SUPPORT PROVIDED BY THE DEPARTMENT OF SPORT , ARTS AND CULTURE (DSAC) TO THE SOUTH AFRICAN ROADIES ASSOCIATION (SARA) FROM THE PERIOD 2014-2020 13 November 2020 Presented by: DIRECTOR GENERAL OF THE DEPARTMENT OF SORT,ARTS AND CULTURE. MR. VUSUMUZI MKHIZE<br>
02
Contents Background
Projects
Other Strategic Support
Public Protector Remedial Actions
Funding Support from 2014
Challenges 2<br>
Projects
Other Strategic Support
Public Protector Remedial Actions
Funding Support from 2014
Challenges 2<br>
03
BACKGROUND In recognition of the role played by SARA in the sector the DSAC has had a long relationship with SARA from as early 1997 under the Department of Arts Culture Science and Technology (DACST).
Most of the initial support that the Department provided to SARA was mainly towards the International Programme, where funding was allocated to assist SARA travel with selected youth to attend key international conferences, exhibitions, festivals etc. that are held annually in countries like UK, Germany to name a few. These platforms are of key importance in the sector as they are attended by high level industry leaders, innovators, production suppliers etc. and as such have become a major platform for SARA to network and build relationships such as the Backstage Academy. Other initial support has been towards, emergency administration funding and exchange programme which are focused on training.
List of key activities supported (to be elaborated on later in the presentation).
International Relations Programme.
Live Events Technical Production Conference.
SARA House Renovations. 3<br>
Most of the initial support that the Department provided to SARA was mainly towards the International Programme, where funding was allocated to assist SARA travel with selected youth to attend key international conferences, exhibitions, festivals etc. that are held annually in countries like UK, Germany to name a few. These platforms are of key importance in the sector as they are attended by high level industry leaders, innovators, production suppliers etc. and as such have become a major platform for SARA to network and build relationships such as the Backstage Academy. Other initial support has been towards, emergency administration funding and exchange programme which are focused on training.
List of key activities supported (to be elaborated on later in the presentation).
International Relations Programme.
Live Events Technical Production Conference.
SARA House Renovations. 3<br>
04
PROJECTS International Relations Programme:
Through the International Relations Programme SARA has been able to participate at key international Live Event Production and Services industries , Trade Fairs, Conferences and EXPOS.
Through these events SARA has developed networks and develop potential business relationships such as the Backstage Academy UK.
Some of the sector leaders that SARA met through these networks have become international strategic support for SARA towards its own skills and business development in South Africa such as conducting workshops for youth attending training programme at SARA House; presentations at the annual Live Events Technical Productions Conference (LETPC) that was initiated by SARA.
Further to the above SARA has been able to take an average of 2 to 4 youth from South Africa per year to travel overseas and participate at some of the international Trade Fairs, Conferences and EXPOS as part of the International Relations Programme 4<br>
Through the International Relations Programme SARA has been able to participate at key international Live Event Production and Services industries , Trade Fairs, Conferences and EXPOS.
Through these events SARA has developed networks and develop potential business relationships such as the Backstage Academy UK.
Some of the sector leaders that SARA met through these networks have become international strategic support for SARA towards its own skills and business development in South Africa such as conducting workshops for youth attending training programme at SARA House; presentations at the annual Live Events Technical Productions Conference (LETPC) that was initiated by SARA.
Further to the above SARA has been able to take an average of 2 to 4 youth from South Africa per year to travel overseas and participate at some of the international Trade Fairs, Conferences and EXPOS as part of the International Relations Programme 4<br>
05
PROJECTS International Relations programme highlights in Europe: attended by SARA.
Professional Lighting And Sound Association (PLASA) Exhibition and Conference in the UK: A leading trade exhibition showcasing new technology in entertainment & live event industries including networking opportunities and educational programs).
Prolight + Sound trade fair in Frankfurt , Germany: An international trade fair for event and communication technology, AV production and entertainment attended by more than 80000 people (wholesalers/retailers/professional users etc.) from more than 100 countries.
Creative & Cultural Skills Conference in the UK: A gathering of world leaders in the creative industries and education to share knowledge on best practice, sector skills development and networking.
Backstage Academy in the UK: On-going engagements and site visit by SARA to share ideas and consolidate the relationship towards the development of a similar Academy in South Africa. 5<br>
Professional Lighting And Sound Association (PLASA) Exhibition and Conference in the UK: A leading trade exhibition showcasing new technology in entertainment & live event industries including networking opportunities and educational programs).
Prolight + Sound trade fair in Frankfurt , Germany: An international trade fair for event and communication technology, AV production and entertainment attended by more than 80000 people (wholesalers/retailers/professional users etc.) from more than 100 countries.
Creative & Cultural Skills Conference in the UK: A gathering of world leaders in the creative industries and education to share knowledge on best practice, sector skills development and networking.
Backstage Academy in the UK: On-going engagements and site visit by SARA to share ideas and consolidate the relationship towards the development of a similar Academy in South Africa. 5<br>
06
PROJECTS International Relations programme highlights in Africa:
Charter House Productions in Ghana: Site visit to Charter House Productions, which is one of the largest productions company in Ghana which has partners in Liberia, Sierra Leone, Nigeria and Cape Verde.
Commonwealth Association of Polytechnics in Africa (CAPA) in Lagos, Nigeria: The associations mandate is to a platform sharing of innovative ideas in technical and vocational education, skills development and training, policy and strategies for wealth creation and economic development. 6<br>
Charter House Productions in Ghana: Site visit to Charter House Productions, which is one of the largest productions company in Ghana which has partners in Liberia, Sierra Leone, Nigeria and Cape Verde.
Commonwealth Association of Polytechnics in Africa (CAPA) in Lagos, Nigeria: The associations mandate is to a platform sharing of innovative ideas in technical and vocational education, skills development and training, policy and strategies for wealth creation and economic development. 6<br>
07
PROJECTS The Live Events Technical Production Conference (LETPC).:
With the networks and relationships developed over the years both locally, continentally and internationally, SARA initiated the establishment of the only Live Technical and Production Services Conference (LETPC) in Africa, hosted in South Africa, annually.
The LETPC was inaugurated by the Minister of Arts and Culture , the Honourable, Mr. Nathi Mthethwa in 2015.
The event is attended by key leaders in the Live Events Technical and Production services sector to share, interact on issues related to sector development such as skills etc.
The event has been installed successfully each year attracting more than 300 participants from different parts of the South Africa, Africa and overseas.
In 2019 the LETPC celebrated its 5th Anniversary which was addressed by the Director General of Arts and Culture Mr. Vusumuzi Mkhize as an acknowledgement and recognition by the Department of the significance and value of the technical services sector to the Cultural and Creative industries. 7<br>
With the networks and relationships developed over the years both locally, continentally and internationally, SARA initiated the establishment of the only Live Technical and Production Services Conference (LETPC) in Africa, hosted in South Africa, annually.
The LETPC was inaugurated by the Minister of Arts and Culture , the Honourable, Mr. Nathi Mthethwa in 2015.
The event is attended by key leaders in the Live Events Technical and Production services sector to share, interact on issues related to sector development such as skills etc.
The event has been installed successfully each year attracting more than 300 participants from different parts of the South Africa, Africa and overseas.
In 2019 the LETPC celebrated its 5th Anniversary which was addressed by the Director General of Arts and Culture Mr. Vusumuzi Mkhize as an acknowledgement and recognition by the Department of the significance and value of the technical services sector to the Cultural and Creative industries. 7<br>
08
PROJECTS SARA House Renovations:
For a very long time SARA has been appealing to the Department for assistance with renovations of the building in which it conducts its business and training activities.
The SARA house building is located in Newtown. It is where SARA conducts its daily business of Operations and Administration, Training and Skills development activities for youth as well as storage for some of its technical equipment.
In response to the requests for assistance with renovations the Department commissioned conditional assessments in 2009 conducted by Trinity Risk Management Services and another assessment in 2014 conducted by the Independent Development Trust (IDT) .
Both assessments reported that , the condition of the building was derelict and is a health hazard to the occupants and outlined a set of recommendations for renovations required in order to improve and restore the condition of the building to its optimum functionality. 8<br>
For a very long time SARA has been appealing to the Department for assistance with renovations of the building in which it conducts its business and training activities.
The SARA house building is located in Newtown. It is where SARA conducts its daily business of Operations and Administration, Training and Skills development activities for youth as well as storage for some of its technical equipment.
In response to the requests for assistance with renovations the Department commissioned conditional assessments in 2009 conducted by Trinity Risk Management Services and another assessment in 2014 conducted by the Independent Development Trust (IDT) .
Both assessments reported that , the condition of the building was derelict and is a health hazard to the occupants and outlined a set of recommendations for renovations required in order to improve and restore the condition of the building to its optimum functionality. 8<br>
09
PROJECTS Renovations SARA House continued:
The Department as per Court Order appointed the Development Bank of South Africa (DBSA) as an implementing agent for the renovations of the SARA House.
Subsequent to the appointment a meeting and site visit to SARA building was held on the 6th September 2018 attended by the Department, DBSA and SARA.
Following the meeting, DBSA conducted an analysis of the condition of the building and developed a proposal submitted to the Department on the 14th September 2018.
The proposal from DBSA projected that the costs for refurbishment have escalated from previous estimation of the initial reports done by the Independent Development Trust (IDT) of R15 Million and has increased to R23 Million. 9<br>
The Department as per Court Order appointed the Development Bank of South Africa (DBSA) as an implementing agent for the renovations of the SARA House.
Subsequent to the appointment a meeting and site visit to SARA building was held on the 6th September 2018 attended by the Department, DBSA and SARA.
Following the meeting, DBSA conducted an analysis of the condition of the building and developed a proposal submitted to the Department on the 14th September 2018.
The proposal from DBSA projected that the costs for refurbishment have escalated from previous estimation of the initial reports done by the Independent Development Trust (IDT) of R15 Million and has increased to R23 Million. 9<br>
10
PROJECTS Renovations SARA House continued:
Upon receipt of the proposal the Department sent a letter of approval to DBSA , confirming the budget of R23 million for the project and for the DBSA
An MOA was signed by both parties.
DBSA conducted an assessment of the building and developed the initial project plan which was utilized as a base document for the implementation of the project subject to periodic reviews as the project advances. The project timeframe is projected from 19 August 2019 to October 2021.
After the signing off the MOA and Project Plan , the DBSA appointed Simukayi Projects (PTY) Ltd, to provide full professional services as Project Managers including amongst others; Architectural Heritage Specialists; Quantity Surveyors; Electrical Engineers; Civil Engineers; Structural Engineers; Mechanical Engineers and others. 10<br>
Upon receipt of the proposal the Department sent a letter of approval to DBSA , confirming the budget of R23 million for the project and for the DBSA
An MOA was signed by both parties.
DBSA conducted an assessment of the building and developed the initial project plan which was utilized as a base document for the implementation of the project subject to periodic reviews as the project advances. The project timeframe is projected from 19 August 2019 to October 2021.
After the signing off the MOA and Project Plan , the DBSA appointed Simukayi Projects (PTY) Ltd, to provide full professional services as Project Managers including amongst others; Architectural Heritage Specialists; Quantity Surveyors; Electrical Engineers; Civil Engineers; Structural Engineers; Mechanical Engineers and others. 10<br>
11
OTHER STRATEGIC SUPPORT Renovations SARA House continued:
A further Conditional Assessment was conducted by Simukayi Projects with DBSA and a report was produced. This assessment was done through visual assessment of the facility, engagement with SARA as the facility personnel, review of drawings and statutory requirements of the National Heritage Act, the National Building Regulations, electrical/mechanical/civil/structural SANS standard & OHS ACT. It was conducted in order to determine a refined understanding in order to present DBSA with a feasible and sustainable proposal for the implementation of the renovations.
Engagements with the Facilities Management and staff were undertaken in order to establish clarity on their requirements and determine the scope of work to provide a safe facility and optimize the space for the intended uses by the beneficiary.
The DBSA is currently coordinating advertising for the appointment of the construction team to commence the renovations. 11<br>
A further Conditional Assessment was conducted by Simukayi Projects with DBSA and a report was produced. This assessment was done through visual assessment of the facility, engagement with SARA as the facility personnel, review of drawings and statutory requirements of the National Heritage Act, the National Building Regulations, electrical/mechanical/civil/structural SANS standard & OHS ACT. It was conducted in order to determine a refined understanding in order to present DBSA with a feasible and sustainable proposal for the implementation of the renovations.
Engagements with the Facilities Management and staff were undertaken in order to establish clarity on their requirements and determine the scope of work to provide a safe facility and optimize the space for the intended uses by the beneficiary.
The DBSA is currently coordinating advertising for the appointment of the construction team to commence the renovations. 11<br>
12
OTHER STRATEGIC SUPPORT Operations and Administration proposal.
On the 19th August 2019, the Department received an email from SARA, with a proposal dated 19th July 2019.
The proposal was requesting financial support for SARA’s Administration and Operations for the period of 2020 to 2022, starting in April of each financial year to a total amount of R10,899,410.29.
Amount requested per year.
Year 2020/21: R2,863,368.00
Year 2021/22: R3,149,704.80
Year 2022/23: R3,464,675.28
A letter was sent to SARA on the 11th November 2019, where the Department committed to provide SARA with funds towards the Administration and Operations with an indication that the funds would be made available by mid April 2020. 12<br>
On the 19th August 2019, the Department received an email from SARA, with a proposal dated 19th July 2019.
The proposal was requesting financial support for SARA’s Administration and Operations for the period of 2020 to 2022, starting in April of each financial year to a total amount of R10,899,410.29.
Amount requested per year.
Year 2020/21: R2,863,368.00
Year 2021/22: R3,149,704.80
Year 2022/23: R3,464,675.28
A letter was sent to SARA on the 11th November 2019, where the Department committed to provide SARA with funds towards the Administration and Operations with an indication that the funds would be made available by mid April 2020. 12<br>
13
OTHER STRATEGIC SUPPORT Backstage Academy:
SARA introduced Sir John Botham (OBE) of Semperior Ltd from the UK to the DSAC to present a proposal for the development of a Backstage Academy in South Africa.
Subsequent to the above presentation and request for funds for the developments of Academy, the DSAC embarked on Human Capital Development and Skills Audit of the Live Events, Technical and Production Services sector incorporating a feasibility study for the establishment of an Academy structure.
This was done as an exercise for the Department to gather more information and knowledge about the skills dynamics in the sector.
The sector was updated about the study at the annual LEPTC and the reports were circulated to the key sector associations and stakeholders including SARA. 13<br>
SARA introduced Sir John Botham (OBE) of Semperior Ltd from the UK to the DSAC to present a proposal for the development of a Backstage Academy in South Africa.
Subsequent to the above presentation and request for funds for the developments of Academy, the DSAC embarked on Human Capital Development and Skills Audit of the Live Events, Technical and Production Services sector incorporating a feasibility study for the establishment of an Academy structure.
This was done as an exercise for the Department to gather more information and knowledge about the skills dynamics in the sector.
The sector was updated about the study at the annual LEPTC and the reports were circulated to the key sector associations and stakeholders including SARA. 13<br>
14
OTHER STRATEGIC SUPPORT Backstage Academy cont.
As follow up to the above, the Director-General joined SARA in 2019 for a physical site visit of the Backstage Academy in the UK.
The Minister of Sport, Arts and Culture made a public announcement on the 16 July 2019 as part of his budget vote speech to confirm that the Department is in support of the development of an Academy.
Seminar On Skills Development and Training In The Live Events Technical Production Sector
On the 11 October 2019, the Department hosted a Skills Seminar at the Freedom Park as a means to present and discuss the outcomes of the report of the study -“Human Capital Development for the Events and Technical Productions Services Sector-Feasibility Study and Strategy”, which was completed in 2018.
All the key sector stakeholders who provide skills development and training were invited. 14<br>
As follow up to the above, the Director-General joined SARA in 2019 for a physical site visit of the Backstage Academy in the UK.
The Minister of Sport, Arts and Culture made a public announcement on the 16 July 2019 as part of his budget vote speech to confirm that the Department is in support of the development of an Academy.
Seminar On Skills Development and Training In The Live Events Technical Production Sector
On the 11 October 2019, the Department hosted a Skills Seminar at the Freedom Park as a means to present and discuss the outcomes of the report of the study -“Human Capital Development for the Events and Technical Productions Services Sector-Feasibility Study and Strategy”, which was completed in 2018.
All the key sector stakeholders who provide skills development and training were invited. 14<br>
15
OTHER STRATEGIC SUPPORT Inclusion of the Technical and Production Services in the White Paper.
Consultations were held with the sector at various intervals in 2018 facilitated by a Panel of experts in development of Sector Policy led by Professor Oliphant .
Upon completion of the consultation, the panel considered the inputs from the sector and included a new paragraph of the Live Events Technical Production Services sector in the White Paper. Chapter 9: “ New Policies for Arts, Culture and Heritage” , paragraph 4.8 on page 39.
In May 2019 Professor Oliphant (Chairperson of the White Paper Panel) was invited to the Live Events Technical Production Conference (LETPC) to do a presentation on the status of the White Paper process. 15<br>
Consultations were held with the sector at various intervals in 2018 facilitated by a Panel of experts in development of Sector Policy led by Professor Oliphant .
Upon completion of the consultation, the panel considered the inputs from the sector and included a new paragraph of the Live Events Technical Production Services sector in the White Paper. Chapter 9: “ New Policies for Arts, Culture and Heritage” , paragraph 4.8 on page 39.
In May 2019 Professor Oliphant (Chairperson of the White Paper Panel) was invited to the Live Events Technical Production Conference (LETPC) to do a presentation on the status of the White Paper process. 15<br>
16
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum:
SARA initiated a forum and approached the Department of Trade and Industry (DTI) in 2011 for assistance towards the development of Sector Specific BBBEE Codes as a tool for transforming the sector.
As per DTI’s mandate to develop industry Transformation Charters in accordance with the Broad Based Black Economic Empowerment(B-BBEE) Amended Act 46 of 2013, the Ministry of Trade and Industry appointed an Events, Technical and Production Transformation Forum (ETPTF).
The Forum has developed a draft Transformation Plan, however there were challenges experienced along the way and in 2015, the Forum began to collapse and eventually was defunct. 16<br>
SARA initiated a forum and approached the Department of Trade and Industry (DTI) in 2011 for assistance towards the development of Sector Specific BBBEE Codes as a tool for transforming the sector.
As per DTI’s mandate to develop industry Transformation Charters in accordance with the Broad Based Black Economic Empowerment(B-BBEE) Amended Act 46 of 2013, the Ministry of Trade and Industry appointed an Events, Technical and Production Transformation Forum (ETPTF).
The Forum has developed a draft Transformation Plan, however there were challenges experienced along the way and in 2015, the Forum began to collapse and eventually was defunct. 16<br>
17
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum continued.
Subsequent to the emergent challenges, several meetings have been held with the members of the Forum.
At a meeting held in 2018 attended by the members of the Forum, DTIC and DSAC , the members of the Forum requested to be remunerated for the meetings that they have been attending from 2011 and going forward.
The meeting was then adjourned with a proposal made by the members of the Forum to DTIC and DSAC to find a solution. 17<br>
Subsequent to the emergent challenges, several meetings have been held with the members of the Forum.
At a meeting held in 2018 attended by the members of the Forum, DTIC and DSAC , the members of the Forum requested to be remunerated for the meetings that they have been attending from 2011 and going forward.
The meeting was then adjourned with a proposal made by the members of the Forum to DTIC and DSAC to find a solution. 17<br>
18
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum continued:
In 2019 a meeting was held between the DSAC and DTIC in November 2019 to discuss the way forward.
Both Departments agreed that it would be a challenge to find funds for remunerate the members retrospectively as the Government policies and prescripts do not allow.
In this regard, DTIC indicated that they are still interested in assisting the Forum with the Gazzetting of the draft Transformation Plan.
The DSAC committed to look for funds to support Roadshows for further consultations with other stakeholders in sector across the Provinces. 18<br>
In 2019 a meeting was held between the DSAC and DTIC in November 2019 to discuss the way forward.
Both Departments agreed that it would be a challenge to find funds for remunerate the members retrospectively as the Government policies and prescripts do not allow.
In this regard, DTIC indicated that they are still interested in assisting the Forum with the Gazzetting of the draft Transformation Plan.
The DSAC committed to look for funds to support Roadshows for further consultations with other stakeholders in sector across the Provinces. 18<br>
19
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum continued:
In 2020 two meetings were convened between the Director-Generals of DSAC and DTIC on the 25th June 2020 and 12 August 2020 to consolidate the discussions emanating from the Secretariat meetings held in 2019 and finalise a way-forward.
Both Departments agreed that the process should be resuscitated and that the DSAC will lead going forward and the DTIC will provide technical and strategic support. A draft Roadmap was presented and adopted as a base document for sharing with the Forum. 19<br>
In 2020 two meetings were convened between the Director-Generals of DSAC and DTIC on the 25th June 2020 and 12 August 2020 to consolidate the discussions emanating from the Secretariat meetings held in 2019 and finalise a way-forward.
Both Departments agreed that the process should be resuscitated and that the DSAC will lead going forward and the DTIC will provide technical and strategic support. A draft Roadmap was presented and adopted as a base document for sharing with the Forum. 19<br>
20
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum continued:
Subsequent to the above, a meeting was convened by the DSAC on the 18th September 2020, with the ETPTF to give feedback and present the draft Roadmap. The ETPTF agreed that the process should be resuscitated and showed interest to continue however the issue of the funds remained unresolved.
Letters of invitation were sent to the ETPTF members for participation in the revived Forum. Some members agreed and others refuted, indicating that the funds issues must be finalised first prior to going forward.
The Acting Chairperson of the ETPTF wrote a letter to the Department indicating that the members are not going forward unless the Department makes concrete commitments on the issue of remuneration of the members. 20<br>
Subsequent to the above, a meeting was convened by the DSAC on the 18th September 2020, with the ETPTF to give feedback and present the draft Roadmap. The ETPTF agreed that the process should be resuscitated and showed interest to continue however the issue of the funds remained unresolved.
Letters of invitation were sent to the ETPTF members for participation in the revived Forum. Some members agreed and others refuted, indicating that the funds issues must be finalised first prior to going forward.
The Acting Chairperson of the ETPTF wrote a letter to the Department indicating that the members are not going forward unless the Department makes concrete commitments on the issue of remuneration of the members. 20<br>
21
OTHER STRATEGIC SUPPORT Live Events Technical Production Transformation Forum continued:
After considering the matters raised in the letter from the Acting-Chairperson, the Department convened a follow up meeting with the ETPTF on the 5th November 2020 and confirmed that funds will be made available to support the members of the Committee for attending the meetings and logistics. A proposal of the funding structure was presented to the ETPTF to which they requested to give their feedback to the Department by the 10th November 2020.
The Department proposed to the ETPTF to refine the Draft Transformation Plan , and facilitate consultations with sector to produce a final draft that will go for Gazette before the end of March 2021. 21<br>
After considering the matters raised in the letter from the Acting-Chairperson, the Department convened a follow up meeting with the ETPTF on the 5th November 2020 and confirmed that funds will be made available to support the members of the Committee for attending the meetings and logistics. A proposal of the funding structure was presented to the ETPTF to which they requested to give their feedback to the Department by the 10th November 2020.
The Department proposed to the ETPTF to refine the Draft Transformation Plan , and facilitate consultations with sector to produce a final draft that will go for Gazette before the end of March 2021. 21<br>
22
PUBLIC PROTECTOR REMEDIAL ACTIONS Brief background:
Although the Department continued to provide support to SARA over the years, several challenges emerged and in 2014, a Settlement Agreement was signed between DASC and SARA as a means to consolidate recommendations towards resolving the challenges.
However in the course of implementation of the Settlement Agreement, SARA was still unsatisfied and raised further complaints to the Public Protector.
The Public Protector investigated the matter and Produced a report in June 2017 which outlined a set of remedial actions that were to be undertaken by the DASC in implementing the Settlement Agreement.
Summary of Key remedial actions:
DSAC must provide funding towards the renovations of SARA House at R15,000,000.00 as per settlement agreement.
DSAC must appoint DBSA as a government implementing agent for the renovations of SARA House.
DSAC must amend the White Paper on Arts, Culture and Heritage to ensure that SARA is not unfairly discriminated. 21<br>
Although the Department continued to provide support to SARA over the years, several challenges emerged and in 2014, a Settlement Agreement was signed between DASC and SARA as a means to consolidate recommendations towards resolving the challenges.
However in the course of implementation of the Settlement Agreement, SARA was still unsatisfied and raised further complaints to the Public Protector.
The Public Protector investigated the matter and Produced a report in June 2017 which outlined a set of remedial actions that were to be undertaken by the DASC in implementing the Settlement Agreement.
Summary of Key remedial actions:
DSAC must provide funding towards the renovations of SARA House at R15,000,000.00 as per settlement agreement.
DSAC must appoint DBSA as a government implementing agent for the renovations of SARA House.
DSAC must amend the White Paper on Arts, Culture and Heritage to ensure that SARA is not unfairly discriminated. 21<br>
23
PUBLIC PROTECTOR REMEDIAL ACTIONS Summary of Action taken by DSAC in implementing the Remedial Actions:
Renovations funding has been provided and earmarked for SARA.
The DBSA was appointed in 2019 and has commenced various aspects of the renovations process.
“In its Funding policy, the Department allocates to all grant recipients including SARA, a portion of up to a maximum of 10% of the total grant for use as operational and administration costs.”
The White Paper has been revised at a sectorial level with the participation of SARA, which has included the Events and Technical Production Services sector under Chapter 9: “ New Policies for Arts, Culture and Heritage” , paragraph 4.8 on page 39. 23<br>
Renovations funding has been provided and earmarked for SARA.
The DBSA was appointed in 2019 and has commenced various aspects of the renovations process.
“In its Funding policy, the Department allocates to all grant recipients including SARA, a portion of up to a maximum of 10% of the total grant for use as operational and administration costs.”
The White Paper has been revised at a sectorial level with the participation of SARA, which has included the Events and Technical Production Services sector under Chapter 9: “ New Policies for Arts, Culture and Heritage” , paragraph 4.8 on page 39. 23<br>
24
FUNDING SUPPORT FROM 2014 Post the signing of the Settlement Agreement in 2014:
International Relations Project 24<br>
International Relations Project 24<br>
25
FUNDING SUPPORT FROM 2014 Post the signing of the Settlement Agreement in 2014 continued:
LETPC Project. 25<br>
LETPC Project. 25<br>
26
FUNDING SUPPORT FROM 2014 Post the signing of the Settlement Agreement in 2014 continued:
SARA House Renovations 26<br>
SARA House Renovations 26<br>
27
FUNDING SUPPORT FROM 2014 Total funds committed to SARA post the signing of the Settlement Agreement in 2014 27<br>
28
CHALLENGES Challenges on MOA for International Relations Programme 2019-2020.
Note: The Year under review is the 2nd Year of the Grant Letter commitment.
For Year 2, numerous challenges were experienced when engaging on the finalisation of the MOA in terms of the tranches for the disbursement of the funds and submission of the Close Out Report in compliance with the MOA.
SARA motioned for the funds to be allocated in 2 tranches on 90/10 basis and that DSAC should accept reports submitted for each tranche as accounting in full.
After long protracted discussions, in the interest of an amicable solution, the Department made a compromise to allocate the two tranches and endorse the reports received per tranche of the previous MOA as accepted. 28<br>
Note: The Year under review is the 2nd Year of the Grant Letter commitment.
For Year 2, numerous challenges were experienced when engaging on the finalisation of the MOA in terms of the tranches for the disbursement of the funds and submission of the Close Out Report in compliance with the MOA.
SARA motioned for the funds to be allocated in 2 tranches on 90/10 basis and that DSAC should accept reports submitted for each tranche as accounting in full.
After long protracted discussions, in the interest of an amicable solution, the Department made a compromise to allocate the two tranches and endorse the reports received per tranche of the previous MOA as accepted. 28<br>
29
CHALLENGES Challenges on MOA for International Relations Programme 2019-2020.
The delays on the finalisation of the MOA, impacted on the transfer of the funds on time through the Credit Transfer system and eventually they were transferred in the normal process.
It is to be noted that by the time the matter was resolved, some of the activities that were in the proposal were already lapsed. In this regard, SARA submitted a final revised proposal to an amount of R 452,142.90 for the remaining activities that were taking place in March-April 2020.
COVID 19 Challenges:
One of the International Relations activities under the 2019/2020 MOA , planned to take place in April 2020, was cancelled.
The LETPC which was planned for May 2020 was also put on hold. 29<br>
The delays on the finalisation of the MOA, impacted on the transfer of the funds on time through the Credit Transfer system and eventually they were transferred in the normal process.
It is to be noted that by the time the matter was resolved, some of the activities that were in the proposal were already lapsed. In this regard, SARA submitted a final revised proposal to an amount of R 452,142.90 for the remaining activities that were taking place in March-April 2020.
COVID 19 Challenges:
One of the International Relations activities under the 2019/2020 MOA , planned to take place in April 2020, was cancelled.
The LETPC which was planned for May 2020 was also put on hold. 29<br>
30
Thank You<br>