Dossier workshop Vince Graziano - PowerPoint Presentation

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Dossier workshop

Vince Graziano

April 19, 2013

Outline

Introduction

Procedures for reappointment and tenure

Structure of the dossier

Content of the dossier

Introduction

Article 15

applies to reappointment & promotion

Article 19

applies to tenure

I

mportant elements:

The evaluation of librarians shall be

based

upon consideration of professional

competence

and

potential

for fulfilling the duties and responsibilities as defined in Article 17

.

The evaluation

shall pay particular attention to the

quality

of the

candidateʹs

performance

The evaluation shall be done

by the librarian

memberʹs

colleagues

;

the evaluation shall

depend primarily on the judgment of the librarian

memberʹs

colleagues

Responsibility of the candidate to bring forth evidence

Procedure

Reappointment dossiers are due by

October 15

and are sent to the Chair of the

Library Personnel Committee

(LPC), which consists solely of tenured CUFA librarians, representing both divisions of the Library.

Tenure dossiers are due

January 5

and are sent to the Chair of the

Library Tenure Committee

(LTC),

which consists solely of tenured CUFA

librarians (except the 4 members of the LPRC).

Dossiers then go to the

Library Personnel Review Committee

(LPRC), which is chaired by the University Librarian. Both divisions are represented on the LPRC.

Procedure for Reappointment

The LPC reviews the dossier and the assessment of the member’s contribution to professional librarian activities prepared by the immediate supervisor. This assessment

i

s mandatory for reappointment.

The LPC shall solicit and consider written submissions from other Library and University units with which the candidate is

associated e.g. the AUL Collections for a selector.

The LPC forwards a reasoned report to the Dean with a copy to the candidate.

Procedure for Reappointment

The Dean shall review the LPC’s reasoned report with the LPRC.

The LPRC votes by secret ballot.

The Dean is a non-voting Chair.

The Dean forwards the LPRC and LPC reasoned reports, together with his or her reasoned recommendation to the Provost and the candidate.

Procedure for Tenure

The burden of establishing and documenting the case for tenure rests with the candidate.

By

June 15

, the Dean shall advise members of their mandatory consideration for tenure and to prepare a complete dossier.

The LTC reviews the dossier and all supporting documentation.

The candidate

shall appear in person

before the LTC and may be accompanied by a full-time librarian colleague acting as advisor.

The LTC votes by secret ballot to “grant” or “deny” tenure

The LTC’s reasoned report is sent to the Dean as Chair of the LPRC.

Procedure for Tenure

The Dean is a voting member of the LPRC.

The

LPRC

votes by secret ballot to “grant” or “deny”

tenure.

The LPRC shall prepare a reasoned report and forward it to the Provost by April 15, with a copy to the candidate.

The Provost shall

receive

the reasoned reports of the LPRC and of the LTC and shall notify the candidate of the recommendation for tenure or its refusal by

May 7

.

Structure of the Dossier

The dossier consists of 3 component parts:

the

professional librarian activities

dossier

the

research and scholarship

dossier

the

service to the University and the community

dossier

The complete dossier includes

a

current curriculum vitae

Preparation of a digital version of the dossier is the responsibility of the Employer, unless the member chooses to prepare

it.

Recommendation

: go digital

Professional librarian activities

List of all activities

As per Article 15.01c) the dossier

may

include:

a

list of professional librarian activities undertaken or completed by the librarian member, participation in or attendance at Library presentations and workshops, and other such evidence as the member deems

appropriate;

√

examples

reflective of the librarian member’s role in the Library as described in the job description, which may include participation in the preparation of policies, writing of procedures, and reports, assessments of instructional activities, statistics, outlines relating to library instruction and other documentation and material attesting to the member’s contribution to the operation and development of the Library that the member deems

appropriate;

√

Professional librarian activities

As per Article 15.01c) the dossier

may

include

:

a record of the librarian member’s role in the development of the operation and services offered by the Library through participation in library committees and working groups

;

√

statement of the librarian member’s principles, objectives and methods of providing library services in light of the Library’s vision and mission

;

√

signed testimonials from faculty and students

;

X

Unsolicited

letters of thanks should be included

No need to solicit testimonials

A librarian

member shall also include in the dossier a letter of recommendation concerning her or his professional librarian activities written by the immediate

supervisor (Article 19.09 a)

CUFA Recommendations

for

Reappointment

and

Tenure

Cover

letter requesting Reappointment or

Tenure.

Include date of hire and date of reappointment

Table of contents to the dossier with pagination in one sequence:

Provides overview of the dossier for the reader.

Relevant job description(s) for corresponding time

periods.

Appointment letter & Contract renewal

letter (salary blacked out).

Achievement/Evaluation letter from your supervising

librarian.

Performance evaluation reasoned report from

LPC, LPRC

for corresponding time periods, if applicable

.

Approved Workload documents for corresponding time periods.

Statement

of the librarian member’s

principles.

Research and scholarship

List of all

activities

Copies of articles, conference programs, invitations,

etc

Article 17.01 b):

Research and Scholarship, which in general includes: development of professional knowledge through research, scholarly and critical or creative work within the field of librarianship, the dissemination of such work through professional and peer‐reviewed publications, presentation of scholarly papers, and other respected means. The primary objectives of such activity shall be to increase knowledge and understanding and to further the librarian member’s professional and scholarly

competence

Article 15.01 d):

In this evaluation,

more weight

shall be given to

peer‐reviewed

than to non‐peer‐reviewed work to the extent appropriate to the field.

Service to the University and community

Internal

Includes service to the Association, such as the Library Elections Committee & Library Advisory Search Committee.

University-wide committees.

Administrative

work not included under Article 17.01 a

).

External

Active role in

scientific, cultural, educational, professional, governmental and social bodies that

are relevant

to and compatible with the librarian member’s professional

role.

Outside professional activities

Includes teaching at McGill LIS or

Université

de Montréal’s EBSI

Early Consideration for Tenure

One year

prior to the date of normal mandatory

consideration (which is stated on your contract)

Two criteria:

two (2) or more years of service in a probationary or tenured position at another university before the date of their probationary appointment at Concordia University

;

a record of superior performance during their probationary appointment sufficient to justify application by the member

.

the member

must notify

the LPC, in writing, by

October 15

of this intention, with copies to the Dean, the Provost and the Association.

Final words …

Borrow a dossier from someone who has recently gone through the process of reappointment or tenure.

Use your job description or annual assignments to create subheadings for your professional librarian activities dossier.

QUESTIONS?