Module 3: Leo Club Administration - PowerPoint Presentation

Slide1

Module 3: Leo Club Administration Slide2

Leo Club Organization Fee

Annual Leo Levy

Leo Club Dues

Leo Club Program Fees

Club AdministrationSlide3

The one-time fee of US$100 (or national

currency

equivalent) covers the following:

Costs

involved in processing the Leo Club Organization Report (Leo-51)A certificate of organization (charter)

A Leo club officers' kitA Leo club sponsor kitLeo lapel pins for each original

Leo club

member

Leo Club Organization Fee

Club AdministrationSlide4

This annual fee of

US$100

(

or

national currency

equivalent) is automatically billed in July to all Lions clubs that sponsor

an active Leo club.

Annual Leo Levy

Club AdministrationSlide5

Leo clubs may charge member fees to meet administrative costs

Membership dues and assessments should be nominal

and for the sole purpose of covering administrative expenses

Funds for service activities should not be collected in the form of membership dues

Unpaid Leo member dues will result in the forfeiture of voting privileges and a Leo is considered not in good standing until dues are paid

Leo Club Dues

Club AdministrationSlide6

Administrative Account versus Activity Account

Administrative Account

Admission fees and annual dues from club members

Used for administration and operating expenses

Activity Account

Money raised from public fundraising projectsMust be used for charitable purposes

Leo Club Bank Accounts

Club AdministrationSlide7

Use of Funds Chart

Club Administration

How

Funds Are Raised

Use for Public Projects? (Activity Account)

Use for Admin

Expenses? (Administrative Account)

Administrative – dues and admission fees

Yes

Yes

Public

– any fundraising event open to the public, public contributions and bequests

Yes

No

Interest

Yes

No

If Leo club funds did not come in the

form of annual dues or admission fees,

they are considered public funds.Slide8

Leo clubs fall under the Tax ID and tax-exempt status of the sponsoring Lions club

.

Leo clubs should not register as a separate tax entity.

Leo Club Tax Identification Number and Tax-exempt Status

Club AdministrationSlide9

Voting Protocol:

Nominations of candidates should be made in writing or announced from the floor

Voting is by secret ballot

Elected candidates must receive majority of votes by members present and in good standing

Leo Club Officer Elections

Club Administration

Elections take place during the 4

th

quarter of each fiscal year and elected individuals take office on July 1. Slide10

Reporting Leo Club Officers:

MyLCI

Club AdministrationSlide11

Reporting Leo Club Officers:

The Leo-72 Form

Club AdministrationSlide12

Regular meetings allow Leos to come together to discuss matters of importance

Meetings are called to order and led by the Leo club president

Meeting minutes and attendance records are maintained by the Leo club secretary

Leo club treasurer should report on the state of the Leo club finances

Leo Club Meetings

Club AdministrationSlide13

Role:

Supervises Leo club business and affairs

Develops new club policy

Oversees committees and officersSets the direction for the Leo club

Composed of:

All Leo club officers and three members in good standing elected to the position of directorLeo Club Board of Directors

Club AdministrationSlide14

Meetings should take place at least once a month

Special meetings may be called at any time

At minimum, the president or vice-president along with three other board members must be present at the meeting

Any Leo club member may attend the board meeting

Leo Club Board of Directors Meetings

Club AdministrationSlide15

Commercial General Liability Insurance

All Lions clubs, Leo clubs, and districts are named insured under the Lions Clubs International General Liability Insurance Policy.

$

2,000,000 general aggregate coverage is provided by LCI.

A Certificate of Insurance is available upon request through the LCI website.

Additional liability insurance is available. Contact the Legal Division at legal@lionsclubs.org for additional information.

Liability Insurance

Club AdministrationSlide16

Registered trademarks of Lions Clubs International

Available on the LCI website for download

Leo logos may be reproduced by the Leo club for usage on stationery, websites, and other printed materials

Emblems cannot be used on any item sold to members or the general public for fundraising purposes

Leo and Lions Emblems

Club AdministrationSlide17

Do not alter color or appearance of the Leo logo

Leo Emblem Usage

Club AdministrationSlide18

Ordering Supplies for Leo Clubs

Club AdministrationSlide19

Leo District:

When

there are 6 or more officially certified Leo clubs in a Lions district, the district governor can approve the formation of a Leo district.

Leo Multiple District:

When there are 10 or more Leo clubs in a multiple district

, the council of governors may approve the formation of a Leo multiple district. Leo membership within the multiple district must exceed 100.

Leo Districts and Multiple Districts

Club AdministrationSlide20

Serve as leaders of the Leo Club Program in their region

Encourage clubs to share ideas

Strengthen community service

Promote the Leo Club Program

Focus on membership growth and expansion Offer leadership development opportunities

Leo District and Multiple District Officers

Club AdministrationSlide21

Important Events and Dates

Club Administration

October

– Leo Membership

Growth Month

December 5

– International

Leo Day

April

– Leo Club Awareness Month

June/July

– Lions Clubs International ConventionSlide22

Review the

Calendar of Events

on the Lions Clubs International website for current information on dates and administrative deadlines.

Administrative Deadlines

Club AdministrationSlide23

Leo Club Administration:

Small Group Discussion

Club Administration

What challenges do you

currently experience

as

Leo club advisor

?

What

are some areas in which you would like to

improve

the administration of your Leo club?

If you have not served as an advisor, which topics related to Leo club administration are most concerning to you?

What advice would you offer future Leo club advisors?