A T F Expert Group for Transport - PowerPoint Presentation

Slide1

A T F Expert Group for Transport

Government of Karnataka

Presentation on

Performance Evaluation of RFDFor Bangalore Metropolitan Transport Corporation

2013-14 (Provisional)

Infrastructure

Bus Depots – 39 Bus stations – 52

Man power deployment:

36076

Bus staff ratio: 5.6

Daily

(31.03.2014)

We own

6775 buses We operate 6458 bus schedules We perform 13.14 lakh service kms We make 82898 bus trips We earn Rs 4.77 crore We carry 49.50 lakh passengers

Results Framework Document-2013-14

Section

1

: Vision, Mission, Objectives, Functions

Vision:

“Make BMTC sustainable, people centered and choice mode of travel for everyone”

Mission:

To make services available, accessible and affordable

To focus on providing safety for all stakeholders in travelling To integrate and coordinate with other transport networks and agenciesTo adopt labour and environment friendly practicesTo instill accountability and transparency at all levels of the organization

To

improve the quality of the service

To

provide safe travel mode to the commuters and to

improve

the environment

To

improve the governance using IT initiatives and

commuter

centric activities To improve and upgrade the transport infrastructureObjectives:Mission (Contd.):

To utilize technology to provide convenience to commuters, crew etc To innovate and reform to enhance performance

To benchmark in order make service level improvements

Increasing no of schedules and Vehicles.

Reducing % cancellation .

Increasing Effective kms and vehicle utilization

Increasing fuel efficiency.

Reducing incidents of breakdowns and accidents.

Increasing Traffic revenue.

Increasing other revenue

Reducing cost of operation.

Improving Employees‘ skill through imparting training

Increasing civil infrastructure.Functions

The Corporation operated

6458

schedules against the target of

6600

.

The Corporation held the fleet strength of

6775

buses as against the target of

6927.

The % cancellation of kms. during the period is 4.8The Corporation operated 47.96 crore kms as against target of 52.53 crore kms. The vehicle utilization achieved was 217.5 kms against target of 225.0 The Corporation achieved 3.82

KMPL against the target of 3.85

The rate of breakdown during the

period is 0.07

for every 10,000 kms.

The rate of accidents was

0.07

for every 1,00,000 kms operated.

The Corporation realized total revenue of Rs.

1982.18

croress

against the target of Rs.

2179.31

crores

2013-14 (Provisional)

RFD Report

Achievements

The

Corporation incurred

of

Rs.

2090.06

crores

towards cost of operations as against the target

of

Rs.2123.83

crores. During the period, training has been imparted to 15791 employees.All the vehicles are checked for permissible smoke emission every monthAll the depots are installed with water recycling plants.Plantation is taken up in all depots, bus stations and Vaddarahalli Drivers Training Institute under afforestation programme

.

2013-14 (Provisional) RFD Report

Achievements -

Contd

2013-14

End of the year RFD Report for BMTC

Annexure-1

Mandatory Success Indicators

Objective

Actions

Success Indicator

Unit

Weight

Medium term results as on 31-03-2014

Evaluation

Marks

Efficient functioning of the RFD System

1.1 Timely submission of draft RFD for approval

1.1.1 On-time submission

Date

2

On time

Excellent

2

1.2 Timely submission of end of the year RFD Results

1.2.1 On-time submission

31-07-2013

Date

2

On time

2

Efficient use of IT in the Department

2.1 Timely updation of website contents

2.1.1 Percentage of Notifications, GOS, Circulars uploaded on the website within one week of issue

Once in fortnight

Percentage

1

100%

Excellent

1

Submission of Reports and citizen’s Charter

3.1 Timely submission of Annual Report

3.1.1 On-time submission

Date

1

Dec-2013

Fair

0

3.2 Timely submission of MPIC

3.2.1 On-time submission

Date

1

On time

Excellent

1

3.3 Implementation of Citizens Charter

3.3.1 Uploading the Citizen’s/Client’s Charter on website

Date

1

07-05-2013

Excellent

1

Ensuring compliance to the Financial accountability framework

4.1 Timely submission of ATNS on audit paras of C & AG

4.1.1 Percentage of ATNS submitted within due date(4 months)

Percentage

1

Submitted on time

Excellent

1

4.2 Timely submission of ATRS on PAC Reports

4.2.1 Percentage of ATRS submitted within due date(6 mon

Percentage

1

On Time

Excellent

1

Mandatory Success Indicators (Cont’d)

Total 14

Administrative Reforms

5.1 Simplification of Procedures

5.1.1 Number of redundant procedures identified(based on credible action plan prepared by the department and endorsed by the ATF committee)

Nil

Number

-

1

1

5.1.2 Number of redundant procedures simplified(based on credible action plan prepared by the department and endorsed by the ATF committee)

Nil

Number

-

1

1

5.1.3 Number of redundant procedures notified(based on credible action plan prepared by the department and endorsed by the ATF committee)

Nil

Number

-

1

1

Evaluation

6.1 Developing and approving ToR, Tools

6.1.1 Developing TOR, Tools and successfully assigning evaluation to research engines

Date

1

1

6.1.2 Number of Evaluation studies completed and reports submitted as per date specified in TOR

Date

1

1

TOTAL WEIGHTAGE

15

14

SECTION-2 KEY OBJECTIVES, SUCCESS INDICATORS AND TARGETS 2013-14

S.No

Particulars

Action

Success Indicator

Unit

Weight

Excellent

Very Good

Good

Fair

Poor

1

No. of Schedules

Improve the Coverage Area

Increase No Schedules

% to Target

05

95

90

85

80

75

2

No. of Vehicles

Improve Frequency in Providing Services

Increase in No Vehicles

% to Target

05

95

90

85

80

75

3

% Cancellation

Reducing cancellation

% cancellation

%

05

2.5

3.0

3.5

4.0

>4

4

Effective Kms.

Increasing Effective Kms.

Increase in Effective Kms.% to Target1095908580755Avg . Vehicle Utilisation Increase in Kms/day/busIncrease in Vehicle Utilisation% to Target0595949392916K M P LIncreasing Fuel EfficencyIncrease in KMPL% to Target1095949392917Rate of BreakdownsImproving Vehicle maintenanceDecrease in Rate of BreakdownsRate per 10,000 Kms.050.040.050.060.070.08

SECTION-2 KEY OBJECTIVES, SUCCESS INDICATORS AND TARGETS-Cont’d

S.No

Particulars

Action

Success Indicator

Unit

Weight

Excellent

Very Good

Good

Fair

Poor

8

Rate of Accidents

Decreasing Accidents

Decrease in Rate of Accidents

Rate per 1,00,000 Kms.

05

0.11

0.12

0.13

0.14

0.15

9

Total Revenue

Improve Revenue mobilization with Innovation

Increased Total Revenue

% to PYR

10

10

9

8

7

6

10

Cost of Operation

Measures to control cost

Decreased cost of operation

%

10

2%above Cap (

Tgt

)

5%above

Tgt

7%above Tgt

10%aboveTgt

15% above

Tgt 11Training to EmployeesTraining and Skill Deveopment of StaffNumber of employee undergo Trainings No.5120001000080007000600012Increasing the Transport InfrastructureConstruction of new Depots/Bus Stations /Workshops Increase in number of units No.5959085807513Environment Conservation Programme Rainwater harvesting ,Plantation ,Power Conservation Increase in numbers of units No.59590858075

2013-14 RFD

Report for BMTC

SECTION-3- TREND VALUES AND SUCCESS INDICATORS FOR 2013-14

SL. No

Objectives

Weight

Action

Success Indicator

Unit

FY 2013-14

%

Achmt

Evaluation

Marks

Target

Actual

1

No of Schedules

5

Improve the Coverage Area

Increase No. of Schedules

% to Target

6600

6458

97.8

Excellent

5

2

No. of Vehicles

5

Improve Frequency in Providing Services

Increase in No. of Vehicles

% to Target

6927

6775

97.8

Excellent

5

3

% Cancellation

5

Reducing cancellation

% cancellation

%

2.5

4.8

Poor

14Effective Kms.10Increasing Effective Kms.Increase in Effective Kms.Crore kms52.5347.9691.3Very Good85Avg . Vehicle Utilisation 5Increase in Kms/day/busIncrease in Vehicle UtilisationKms225.0217.596.7Excellent56K M P L10Increasing Fuel EfficencyIncrease in KMPL% to Target3.853.8299.2Excellent107Rate of Breakdowns5Improving Vehicle maintenanceDecrease in Rate of BreakdownsRate per 10,000 Kms.0.040.07  Fair2

2013-14 RFD

Report for BMTC

SECTION-3- TREND VALUES AND SUCCESS INDICATORS FOR 2013-14

SL. No

Objectives

Weight

Action

Success Indicator

Unit

FY 2013-14

%

Achmt

Evaluation

Marks

Target

Actual

8

Rate of Accidents

5

Decreasing Accidents

Decrease in Rate of Accidents

Rate per 1,00,000 Kms.

0.11

0.07

Excellent

5

9

Total Revenue

10

Improve Revenue mobilization with Innovation

Increased Total Revenue

In Rs. Crores

2179.31

1982.18

Excellent

10

10

Cost of Operation

10

Measures to control cost

Decreased cost of operation

In Rs. Crores

2123.83

2090.06

98.4

Excellent

1011Training to Employees5Training and Skill Deveopment of StaffNumber of employee undergo Trainings No.1200015971133.1Excellent512Increasing the Transport Infraustructure5Construction of new Depots/Bus Stations/WorkshopIncrease in number of unitsNo.43+5239+5295.8Excellent513Environment Conservation Programme5a) Rainwater harvesting, Increase in number of unitsNo.28 Depots 28 Depots 100.0Excellent5b) Smoke ControlIncrease in number of testsNo.5300527799.385Total76

Criteria/Success

Indicator

Description, Definition & Proposed Measurement Methodology

(1) Improved and quality service

The effective

Kms

. are the service and revenue earning

Kms

. actually used by the passengers. The increase in effective

Kms

. is the real service. This is increased by introduction of new schedules, rationalization of existing schedules and adoption passenger friendly measures.

(2) %age of Cancellation

The cancellation of effective

Kms

. is the real indicator of performance. This is measured on percentage basis over targeted/scheduled

Kms

. More the percentage of cancellation, the performance is bad. The efforts put in this regard will help to provide improvement in the services.

(3) Operational cost control

The major cost

involved in operation of buses

is

from

Fuel, Staff,

Tyres

& Spares. All put together constitute more than 80% of the cost of operation. Optimal achievement in fuel performance will reduce the cost of operation. The fuel performance is measured on achievement of kilometers per

litre

(KMPL

).The other items in calculating the

Cost Per Km. (CPKM)

are on

spares and effective crew utilization.

(4) Economic use of

productive inputs

The buses constitute major productive

in put

. They should be used effectively, this use is measured in the form of vehicle utilization per day. One Km. improvement in vehicle utilization will save around 20 buses. The staff constitute other productive input. The controlling of non-scheduled over time will save money for BMTC. The Water & Electricity are other inputs. The saving of them is saving of money.

(5) Transport Infrastructure

Development

The buses need regular preventive and operative maintenance to provide quality service. The Depots are the places where workshops are located. Increased number in Depots will help in proper maintenance and reduction in dead

Kms

. The Bus Stations are the traffic generating points. More number of bus stations is the more number of passenger comfort and quality of service. The Traffic Transit Management

Centres

are new concept under

JnNURM

they are actually passenger amenities

centres

.Section 4:Description and Definition of Success IndicatorsAnd Proposed Measurement Methodology

Section 4: Cont’d

Description and Definition of Success Indicators

And Proposed Measurement Methodology

Criteria/Success

Indicator

Description, Definition & Proposed Measurement Methodology

(6) Revenue

Mobilization

Activities

The revenue is the life and blood of the BMTC, Proper sale of tickets, monthly and daily passes and proper collection revenue is the major function of BMTC. Plugging the leakage of revenue is another function. Encouraging the transparent methods to collect revenue by way of increasing Casual Contract services is an innovative method to increase revenue. There is one more source of revenue other than traffic revenue which is known as the non-traffic revenue. This is the revenue earned out of lending BMTC land and buildings on rental basis and premises for advertisement. This constitute major source of revenue for the Corporation.

(7) IT initiatives

Technological advancement is the order of the day. Introduction of

Intelligent Transport for Vehicle Tracking

,Revenue collection,

with real time information to the passengers at major Bus stations

will

make significant change in the performance of the

BMTC. It will also increase the service delivery to the common public

(8) Environment Conservation

The conservation of environment is necessity of the day.

Improve

the smoke

emission

standards, Tree plantation, Water recycling & Rain water

harvesting , energy conservation,

are a few among them.

Department

Relevant Success indicator

What do you need?

Why do you need it?

How much you need?

What happens if you don’t get it?

(1) Finance

Revenue

Mobilisation

Activities

Timely release of Student Concession reimbursement

To make good the cost of operation

As per the target

The margin volume decrease

(2) Transport

Overall Achievement

Clearance of the proposals

To improve the services

As per proposal

Decrease in quality of service and profitability

(3) Revenue

Transport

Infrastructure Development

Clearance of land

disputes

and furnishing of possessions and records

Addition of New Depots &

Bus stations

As per proposal

Addition

of Depots, Bus

stations & Workshops will be delayed.

(4) Urban Development

Technical Guidance

and coordination with other stakeholders like Department of Finance ,BBMP,BDA etc

Clearance of proposals

To improve the services

As per proposal

New Projects will not be implemented

(5) BBMP

Quality of service and cost control

Maintenance of Roads and prevention of bottle necks on the

road and

Construction of Wayside Shelters

To improve the services

As per proposal

Cancellation will be more. Cost will be more. Reduced fuel performance. Reduced customers satisfaction (6)BDA Transport Infrastructure DevelopmentEarly transfer of land Addition of new Depots and Bus stations As per proposal New Depots and Bus stations will not be added Section 5:Specific Performance Requirements from other Departments

Section

6: Outcome/ Impact of the activities of the Departments

S.No

Outcome/ Impact

Jointly Responsible for influencing this outcome/ impact with the following organization(s)/ departments

Success Indicator

2011- 12

2012-13

2013-14

2014-15

2015-16

1.

Reduced Traffic Congestion – Enhancing Mobility

Urban Development (Go1/K

)

Policy

Coordination

Funding

BBMP

Maintain & Support - Access Infrastructure to Buses

Space for providing Information for commuters

HOME

Traffic monitoring

Address unauthorized parking

Provide priority to buses through lanes and signals

Finance

Support & Clear PPP projects

KSPCB

(Monitoring of Air Quality)

Citizens and Civil Society

Reduction in personalized passenger trips

8%

8%

10%

14%

15%

Reduced Environmental Externality – Reduced idling-smoke emissions, traffic calming etc

  Improved air quality  Suitable Reduction in CO Emissions  Increased per capita (hence overall ) productivity  Reduction in PT journey timeN/A15%20%25%30%

Sources for Preparation of Result Frame work Document

Annual Plan submitted to Government of India

Annual Action Plan prepared by BMTC

Monthly Management Review Committee Meeting proceedings of

Transport Department Government of Karnataka

Monthly Performance Appraisal Reports prepared by BMTC

Monthly Review by Managing Director BMTC

Compendium of Transport Terms published by Central Institute of

Road Transport Pune

Annual Administration Reports published by BMTC

SL. No

Objectives

Weight

Action

Success Indicator

Unit

Target

Actual

Target

Actual

Projected

Projected

Projected

Action Plan

value for

value for

value for

value for

value for

value for

value for

to be finalised

FY 2010-11

FY 2010-11

FY 2011-12

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

2014-15

1

No of Schedules

5

Improve Service Capacity

Increase No. of Schedules

% to Target

5965

5869

6370

5949

6250

6600

6967

2

No. of Vehicles

5

Improve Service Standard

Increase in No. of Vehicles% to Target6230611166016162658969547334 3% Cancellation5Reducing cancellation% cancellation%-2.5-3.22.02.02.0 4Effective Kms.10Increasing Effective Kms.Increase in Effective Kms.Lakh kms4666.444580.204907.694655.205076.965330.815597.35 5Avg . Vehicle Utilisation 10Increase in Kms/day/busIncrease in Vehicle UtilisationKms225222.1230.0224.6225.0228.0230.0 6K M P L10Increasing Fuel EfficencyIncrease in KMPL% to Target4.024.014.023.973.943.903.80 7Rate of Breakdowns5Improving Vehicle maintenanceDecrease in Rate of BreakdownsRate per 10,000 Kms.-

0.04

-

0.05

0.04

0.04

0.04

SL. No

Objectives

Weight

Action

Success Indicator

Unit

Target

Actual

Target

Actual

Projected

Projected

Projected

Action Plan

value for

value for

value for

value for

value for

value for

value for

to be finalised

FY 2010-11

FY 2010-11

FY 2011-12

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15

2014-15

8

Rate of Accidents

5

Decreasing Accidents

Decrease in Rate of Accidents

Rate per 1,00,000 Kms.

-

0.11

0

0.10

0.09

0.80

0.07

9

Total Revenue

10

New Avenues for Revenue mobileasation

Increased Total Revenue% to PYR134238.69121123.53156499.26150307.65174814.02192295.42211524.96 10Cost of Operation10Measures to control costDecreased cost of operation% Cost Racovery to Total Revenue 128622.76127899.53151732.23148166.11173335.22208002.26249602.72 11Training to Employees5Training and Skill Deveopment of StaffNumber of employee undergo Trainings No.-8752-13489180001850019000 12Increase in No. of Bus Depots5Improving Civil InfrastructureIncrease in Bus DepotsNo.-35-37414549 

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