Agenda Introductions and Updates Review of Changes to Registration and Enrollment Data Model 43 Use Case Withdrawn Students and Students on Leave Use Case Course Enrollments Discussion of New Use Cases What Additional ID: 930230
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Slide1
ADWUsers Group Meeting
January 13, 2017
Slide2AgendaIntroductions and UpdatesReview of Changes to Registration and Enrollment
Data Model (4.3)
Use
Case: Withdrawn Students and Students on LeaveUse Case: Course EnrollmentsDiscussion of New Use Cases: What Additional (or Revised) Certified Reports are Needed?
2
1/13/2017
Slide3ADW ReleasesRelease 1: Admissions – Undergraduate and Graduate
Release
2:
Registration & EnrollmentRelease 3: Admission and Financial Aid – FreshmanRelease 4:Registration & Enrollment-EnhancementsNew Indicators (Pardee
, Athletic, KHC) in prodEnhanced GPA measurements Expansion of enrollment dataRelease 5: Outcomes: (graduation, dual degrees and expanded HEGIS)Release 6:Financial Aid – Undergraduate and GraduateRelease 7: Faculty
1/13/2017
3
4.3
Slide4Enhancements to Enrollment DataRegistration data available when students start to register
for classes
Enrollment data includes all students eligible to register
Data now available on student withdrawals and leaves of absence Data now available on all courses regardless of status (registered, adds, drops and withdrawn)
41/13/2017Starting with 12/10/2016 – Fall 2016 and Spring 2017
Slide5Here’s the “Catch”5
1/13/2017
No History Is Available for Expanded Student Data – Officially Registered Trends Only
Newly Expanded Data Begins with 12/10/2016 Saturday Snapshot An “Extra” Mid-Week Snapshot (12/7/2016) Marks the ConversionFall 2016 – Week 14Spring 2017 – Week
-5Any Reports Saved in “My Reports” Will No Longer Run as Expected for Snapshots After 12/7/2016We Strongly Recommend Deleting All “My Reports”Support is Available for Revising Any Reports You Would Like to Keep and Run for Current or Future Semesters
Slide6Data on Withdrawals and LeavesAll Student Withdrawal Status CodesStudent Withdrawal ReasonCodes and
Interviewer
Withdrawal Reason Codes (5)
Withdrawn No RefundWithdrawn for Military Service orMissionary ServiceWithdrawal Date
61/13/2017
Slide7Data on All Courses Including Adds and DropsCourse StatusEnrolled, Dropped, and
Audit Indicators
Reason Course Dropped
Codes (Academic Withdrawal)Course Withdrawal Date7
1/13/2017
Slide88
Slide9Different Ways to Count Students
All Students
Registered Students
Settled Students
Withdrawn or LOANo StatusEligible to RegisterRegistration StatusVerification Status
Not Settled But Verified Attending
Slide10Possible Combinations
Registered Students
Settled Students
Withdrawn or LOA
No StatusEligible to RegisterRegistration Status
Verification Status
Not Settled But Verified Attending
Registered and Settled
Verified Attending
Withdrawn or LOAW/D or LOA with No Refund Not Settled and Not Verified
Slide11Officially Registered Students * All data prior to 12/10/16
Officially Registered
Slide12Currently Registered Students * Beginning 12/10/16 and going forward
Currently Registered
Slide13Currently Registered Students Not Settled * Beginning 12/10/16 and going forward
Registered Not Settled