Conference Planning This module has been developed to assist West Virginia Department of Education employees with conference planning If you continue to have questions about planning a conference please contact your mentor or division secretary ID: 630816
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CONFERENCE PLANNING
What do I do? Who do I invite?Slide2
Conference Planning
This module has been developed to assist West Virginia Department of Education employees with conference planning. If you continue to have questions about planning a conference, please contact your mentor or division secretary.
Financial Questions
Who do I invite?
How do I invite these people?
Who are these people I am inviting?
End this
moduleSlide3
Financial Paperwork
Event Checklist
– this form should be completed and returned to the
event planner
in Room 204. The event
planner will make accommodations and return all financial paperwork to your office for signatures.
For more information about Event Checklists contact:
Mary Ellen Walker
Extension 53409
mewalker@access.k12.wv.usSlide4
Financial Paperwork
Workshop Form
– The event checklist will commit the funds to pay for all hospitality needs of your workshop. To commit funds to pay for guest speakers, teacher stipends, and service agreements, you must complete a workshop form of estimated expenses and submit it to the finance office.Slide5
Who do I invite?
If you are hosting a large conference, it is always appropriate to invite the state superintendent of schools and the state board members. Other suggestions include the assistant superintendent in your division as well as your executive director.Slide6
How do I invite special guests?
To invite the state superintendent of schools to your conference, send a letter of invitation addressed to Dr. Steven Paine, Room B-358, or email your letter to
dvermill@access.k12.wv.us
.
To invite members of the state board of education, send a letter of invitation to the members’ home addresses. Also notify the state board secretary about the event by emailing
vharris@access.k12.wv.us.
Download home addressesSlide7
State Superintendent of Schools
Dr. Steven L. Paine
All invitations for Dr. Paine
are sent
to
Darcel Vermillion, Room B-358. Please remember to send the invitation in a timely manner.Slide8
West Virginia Board of Education
The West Virginia Board of Education is comprised of nine citizens who are appointed by the governor and three non-voting ex-officio members -- the state superintendent of schools, the chancellor of the West Virginia Higher Education Policy Commission, and the chancellor of Community and Technical College Education.
Slide9
Who are the State
Board members?
Delores
W. Cook
Priscilla M. Haden
Jenny N. Phillips
Robert W. DunlevyBarbara N. Fish
Burma HatfieldLowell E. Johnson
L. Wade Linger, Jr.Gayle C. ManchinSlide10
Thank you for completing the Conference Planning Module!
For more information on conference planning in your division, please consult your division secretary.
Pam Bird, Associate Executive Secretary
Deputy Superintendent’s Office
pbird@access.k12.wv.us
Brenda Freed, Division Secretary
Division of Student Support Servicesbfreed@access.k12.wv.us
Renee Hodges, Division SecretarySpecial Projects – Superintendent’s Center for 21st Century Schools
ahodges@access.k12.wv.us Cyndi Miller, Division Secretary
Division of Curriculum and Instructional Servicescmiller@access.k12.wv.usGigi Parsons, Division Secretary
Division of Technical and Adult Education Servicesgparsons@access.k12.wv.us