Brenda White amp Eric Bensing NAIA Legislative Services Todays Focus Applications and Intricacies Academic Eligibility Athletic Experience Transfer Situations Campus Responsibilities Eligibility Forms amp Documents ID: 759573
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Slide1
Eligibility 2.0:
Advanced Applications
Brenda White & Eric Bensing
NAIA Legislative Services
Slide2Today’s Focus:
Applications and Intricacies
Academic Eligibility
Athletic Experience
Transfer Situations
Campus Responsibilities
Eligibility Forms & Documents
Slide3From our Eligibility Basics Presentation we learned:
Who needs to register with the Eligibility Center
What the EC reviews
What the EC
does
not
review
Slide4Eligibility Center:
Reactivation
Reactivation:
The process by which the NAIA Eligibility Center provides an updated eligibility determination.
Reactivation is determined based on the
NAIA Eligibility Center Situation Analysis
. Reactivation is required:
“Not eligible” determination
“Eligible”, no competition, break in enrollment
“Eligible”, no competition, transfer
Registration, no NAIA enrollment
“Eligible” in sport
A
, subject to Competitive Experience Rule, competition in sport
B
before competition in sport
A
.
Slide5Term of
Attendance, Identification
, and everything in between…
Slide6Academic Eligibility:
Terms of Attendance vs. Inter-Term
TOA is any term (excluding summer sessions, inter-terms)
in
which the student becomes identified with an institution.Inter-termNot a term of attendance Student can identify by enrolling in 3/4 of normal academic loadNote: use 2/3 if inter-term course load is divisible by 3ParticipationEstablishing residencyThings to think about when choosing Inter-term certificationThe time in which you certify is important to consider!
Article V, Section B, Item 19
Article I, Section M
Slide7Academic Eligibility:
Inter-term & Recertification
Option a. Stand
Alone (Default option)
Inter-term is not attached to a term of attendance.Recertify at end of Fall term and inter-termOption b. Attach to First TermRecertify at end of inter-term Ineligible Fall students cannot gain eligibility until end of inter-termOption c. Attach to Spring TermRecertify at end of Fall termStudents who become ineligible at end of Fall terms cannot gain eligibility until end of Spring term
Article I, Section M
Slide8Academic
Eligibility: Identification
Identification:
The association between the student-athlete and institution as recognized by the NAIA.
Two ways to identify with an institution:Participation in an intercollegiate contestEnrollment in 12 institutional credit hours as noted on the student’s official transcript There is a Freshman Exception for courses that do not meet institutional credit hour definition.
Article V, Section B, Item 8
Slide9Academic
Eligibility: Institutional Credit Hours
Definition
: Any credit hour attributed to a course that is recorded on the transcript with a grade and credit hours earned.
Article V, Section B, Item 9
Slide10Identification: Freshman
Exception
An entering freshman will identify with an institution during the
student’s
first two semesters/ three quarter terms:Participation in an intercollegiate contestEnrollment in 12 credit hours as noted on the student’s official transcript.Exception allows for remedial/ developmental courses
Article V, Section B, Item 8
Slide11Academic Eligibility:
Identification & Prospective Students
Prospective Student:
A student-athlete remains a prospective student until they meet the definition of Identification.
A Prospective Student-Athlete must identify first with an institution to allow for:Practice and compete with an institution’s team during the summer (May 16th- July 31st).Practice and compete prior to the start of the institution’s academic term or between regular academic terms (inter-term).
Article V, Section B, Item 8
Slide12Identification: 21
Day Withdraw
If a student identified with an institution officially withdraws from that institution within 21 calendar days and returns at a later date- student will not be charged a term of attendance for the term in which the student originally withdrew.
21 calendar days as defined by the official opening date of classes as stated in the institutional catalog
Student cannot become identified with another institution during this time period21 Day withdraw period can apply to any institution of higher education (not just NAIA institutions)
Article V, Section F, Item 3
Slide13Identification:
21 Day Withdraw & Academic Eligibility
Student identifies with institution and totally withdraws within 21 calendar days and subsequently becomes identified at an NAIA institution after remaining out of school for two full consecutive semesters (or equivalent)
The term will not count in application of Nine-Hour Rule or 24/36-Hour Rule
But if student participates during the 21 days before withdrawing- the transfer rule will apply and the term will be counted in application of the Nine-Hour Rule or 24/36-Hour RuleStudent will be charged a TOA regardless
Article V, Section F, Item 4
Slide14Academic
Eligibility
Benchmarks
Slide15Academic
Eligibility: 12-Hour Enrollment
To compete in any term, a student must be enrolled in a minimum of 12 institutional credit hours
Article V, Section C, Item 3
Slide16Academic
Eligibility: Entering Freshman Requirements
A student is considered an entering freshman until he/she has identified with a post-secondary institution of higher education for at least
2 semesters/3 quarters (or equivalent)
.Freshman must meet 2 out of 3 requirements:2.0 Cumulative GPAFinish in top half of the student’s graduating classMinimum standardized test scores of:18 on the ACT (taken before March 2016),16 on the ACT (taken March 2016 or later); or860 on the SAT (Math & Reading only)Early determinations are available after a student’s 6th and/or 7th semesters of high school.
Article V, Section C, Item 2
Slide17Academic Eligibility:
Entering Freshman Requirements
2.0
Cumulative GPA
RequirementMultiple GPAs:If multiple GPAs exist on the transcript, the Eligibility Center will use the GPA used to determine class rankIf multiple ranks exist, the EC will use the rank for determining the valedictorianIf the selection for a valedictorian does not exist, the EC will use weighted over unweighted rankIf the school does not rank their students but offer Academic GPA vs. Overall GPA:Use Overall GPA(Academic GPA: typically does not include activity or elective classes)
Article V, Section C, Item 2
Slide18Academic Eligibility:
Entering Freshman Requirements
Class Rank Requirement
Only accept class rank calculated after the date of high school graduation.
Multiple Class Ranks:If there are multiple variations of class rank:Use rank used to determine valedictorianIf no class rank appears on the transcript:Can accept a letter from the principal/headmaster, assistant/vice principles, guidance counselors and registrars certifying student graduated in top 50%
Article V, Section C, Item 2
Slide19Academic Eligibility:
Entering Freshman Requirements
Standardized Test Scores
“Super Scores” not accepted
SAT: Critical Reading and Math section only; Writing section not applicableMust be earned prior to start of semester to be used for eligibilityVacated Scores: No longer count toward eligibility requirement If student has already participated, does not constitute ineligible participation
Article V, Section C, Item 2
Slide20Academic
Eligibility: 2nd Term Freshman
To participate in the student’s second TOA, the student must:
Have met entering freshman requirements (2 of 3); and
Have earned at least 9 credits prior to the second term
Article V, Section C, Item 5
Slide21Academic
Eligibility: Continuing Eligibility
24|36-Hour Rule:
Intention of bylaw- passing coursework and earning credits in a manner consistent with the expectations for a full time student.
Bylaw focuses on terms of attendance and earning required credits over previous 2 semester/3 quarter TOA.Progress Rule:Intention of bylaw- earning credits so that one’s academic achievement aligns with one’s athletic experience.Bylaw focuses on seasons of competition and earning expected credits prior to the start of the next SOC.
Article V, Section C, Item 6
Article V, Section C, Item 7
Article V, Section C, Item 9
Slide22Academic
Eligibility: 24|36-Hour Rule Exceptions
Exception 1. Student participation and withdrawal
Student identifies with institution by participating before
school begins. TOA will not apply to 24/36 hour rule if enrollment does not show on transcript after leaving institution.Exception 2. AA Degree from a Junior CollegeNo more than 5 semester/7 quarter TOAs used at Junior CollegePassed all hours required for graduation in term of graduationLess than 24 hours needed in last 2 semesters/3 quarters
Article V, Section C, Item 6
Exceptions on page
56-57
Slide23Academic
Eligibility: 24|36-Hour Rule Exceptions
Exception 3. First term student initially competes in any intercollegiate sport
Provided the student has not previously participated in any intercollegiate sport at any institution.
If student is within first 4 semester/ 6 quarter TOAs: freshman eligibility requirements may be used instead.If student completes 4 semesters/ 6 quarter TOAs: cumulative 2.0 GPA on 4.0 scale may be used instead.
Article V, Section C, Item 6
Exceptions on page
56-57
Slide24Academic
Eligibility:24|36-Hour Rule
Transfers/Mixed-Terms:
If a student has mixed terms (quarter and semester):
Credits always taken at face valueNever convertAlways based on original transcriptUnless student has three consecutive quarter TOAs, always use the two most recent TOAsFor previous two terms, students needs 24 hoursExample: Semester / Quarter / Quarter
Article V, Section C, Item 6
Slide25Academic
Eligibility: Progress Rule
To compete in a student’s
2
nd SOC:24 semester / 36 quarter institutional credits accumulated To compete in a student’s 3rd SOC:48 semester / 72 quarter institutional credits accumulated To compete in a student’s 4th SOC:72 semester / 108 quarter institutional credits accumulated.Of the total credits: 48 semester / 72 quarter credits must be general education and/or major institutional credits accumulated
Article V, Section C, Item 9
Slide26Academic
Eligibility: Progress Rule
Incoming Transfers
First term of identification
Take all past transcripts at face valueCheck for institutional credit hours, not just cumulative totalSecond term of identification Hours will be determined based on institution’s transcriptCredits will depend on what the institution allowed to transferTip: Think ahead to prevent problems from loss of hours
Article V, Section C, Item 9
Slide27Academic
Eligibility: 24/36-Hour Rule
Timing of Credits
Credits must be earned prior to the term in which the student wishes to compete
Cannot use mini-course within a TOA to earn eligibility(For 24/36-Hour Rule) Cannot use summer credits if credits earned are prior to first of the two terms of attendanceSummer Credits Non-identified student and summer classes-A prospective student who has not identified with your institution prior may use all prior institutional credit taken at face value. Even if your institution does not accept the credit.Identified student and summer classes-Continuously identified students who enroll in summer courses outside of their institution and earn institutional credit not accepted by your institution cannot use these credits toward the 24/36-Hour Rule.
Article
I,
Section
N,
Item 1
Article
V, Section C, Item
6
Slide28Academic
Eligibility: Repeat Course Rule
Courses previously passed with a “D” in any term, (including summer, non-term) and then passed with a “C” or better in the second attempt, can both count towards satisfying the 24/36-Hour Rule
.
Excludes: Failed classes and classes for which student did not receive any credit.
Article V, Section C, Item 12
Slide29Academic
Eligibility: Repeat Course Rule
One repeat course/term previously passed with a “D” may be counted towards 12 hour enrollment rule.
Repeat: sufficiently similar in content and description
Course catalog description and registrars on campusStructure, credits awarded, supplementary components, for majors or non-majors, where the course is in the sequence
Article V, Section C, Item 12
Slide30Academic
Eligibility: 2.0 GPA Requirement
Junior academically and/or 3rd Season of Competition, or
Senior Academically and/or 4
th Season of CompetitionCalculating GPAFirst TOA at your institution: cumulative GPA from all transcripts Total Quality Points achieved Total GPA Hrs. attemptedAfter initial TOA at your institution: use institution's cumulative GPA policy for all studentsRetention/Graduation GPA is only used if it is the only GPAIf multiple “cumulative GPAs” appear, use whichever GPA institution uses to determine honors, graduation, etc.
Article V, Section C, Items 8 & 9
Slide31Academic
Eligibility: Military Service Exception
When released from military service, immediately eligible if enroll
in
12 institutional credit hoursMinimum 1+ year of continuous active dutyApplies first 2 semester/3 quarters terms following release from active dutyTo retain eligibility in 2nd term:24/36 hours in last 2 semester/3 quarter TOAs, ORFor 2nd term students, earn 9 hours in immediately previous TOASOC Exception: No SOC charged if representing military (base or intra-military team) in non-intercollegiate competition
Article V, Section C, Items 8 & 9
Slide32Athletic Eligibility:
Seasons
of Competition
Slide33Athletic
Eligibility: Seasons of Competition
A student may compete in 4 SOC that include a combination of:
Intercollegiate competition
Varsity and non-varsity (JV and/or freshman)Transfer students’ SOC are determined by previous association Non-collegiate competition (elite-level)Participation in leagues or experiences that meet the evaluative criteria for determining a chargeable league.PSAY – 12 month “grace period” after high school.
Article V, Section B, Item 18
Slide34Athletic
Eligibility: Non-Collegiate Competition
12-Month Window
In general, a student cannot be charged two seasons of competition in a single 12-month period
Exception: Mid-year transferIn-progress Season: participation after May 15thNon-collegiate participation after May 15th (summer or fall) will be charged with participation occurring in the subsequent academic year.Exception: If a student is identified with an NAIA institution in the Spring and following Fall terms without a break in enrollment will not be subject to competitive experience review for competition occurring over the summer
Article V, Section B, Item 18(b)
Slide35Seasons of
Competition: 12-Month Window
1st
season
Academic
Athletic
HS Grad.
Fall
2015
Sp.
2016
Sm.
2016
1
st
SOC
1
st
SOC
Article V, Section B, Item 18
Slide36Seasons of
Competition: 12-Month Window
1st
season
Academic
Athletic
HS Grad.
Fall 2014
Sp. 2015
Sm. 2015
Fall 2015
Sp. 2016
Sm. 2016
Identified Both Semesters
1
st
SOC
Identified Fall Semester
2
nd
SOC
2
nd
SOC
Break in Enrollment
Non-Collegiate
Article V, Section B, Item 18
Slide37Seasons of Competition:
Participation after May 15th
1st
season
Academic
Athletic
HS Grad.
Fall
2014
Sm.
2015
Fall
2015
Break in Enrollment
?
1st SOC
1
st
SOC
Identified Fall Semester
Article V, Section B, Item 18
Slide38Transfer Rules
Article
V, Sections F-H
Slide39Transfer Rules
Definition of a Transfer
A student who becomes identified with an NAIA institution after having been previously identified with another institution
.
Article V, Sections F
Slide40Transfer Rules
General Transfer Residency Rule
A student with prior participation at a 4-year institution must sit a 16-week residency period prior to NAIA participation.
Residency Rule Exceptions:
The student’s most recent intercollegiate participation was at 2-year institutionThe student did not participate at the most recent 4-year institutionThe student has a 2.0 GPA and written release from AD
Article V, Sections F
Slide41Transfer
Rules
Implications for Graduate Students
Student who has earned a
baccalaureate
degree
and is now transferring to another institution to peruse a graduate degree, will
still
need to meet the following:
16-week
R
esidency Rule, and
2.0 cumulative GPA per the residency rule.
PROPOSED LEGISLATION
Slide42Transfer
Rules: Release vs. Permission to Contact
Permission to Contact
This concept is particular to NCAA- not recognized in the NAIA
Per NAIA Bylaws, contact refers to the requirement when a student makes contact with institution- institution must notify home institution within 10 days of first contactReleaseThis concept per NAIA bylaws refers to the exception to Transfer Residency requirementRelease must be signed by Athletic Director of students former institution
Article V, Sections F
Slide43Transfer Rules: Release vs.
Permission to Contact
PROPOSED LEGISLATION
10-day written notification will not be required for graduate students who have met graduation requirements, have earned a baccalaureate degree, and are transferring to an NAIA institution.
Slide44Transfer
Rules: Suspensions
Transfer suspended for
any
reason, including athletic dept. policy:
Student must sit 2 semesters/3 quarters of residency
at NAIA school
, OR
Fulfill terms/period of original suspension
Exception:
Not required if:
Suspension was academic but student-athlete meets NAIA rules, AND
not played college sports for 1 calendar year from suspension
Slide45Additional Eligibility Rules:
Emerging
& Invitational Sports
Slide46Eligibility Certification:
Emerging and Year 1 Invitational Sports
Emerging Sports and Year 1 Invitational Sports:
Not governed by NAIA rules
The sport’s national governing body determines eligibility rules
Certification is required
Contact eligibility chair on specifics of to certify
Year 2 Invitational Sports:
All NAIA eligibility rules apply, including the requirement of an Eligibility Center determination
Slide47Invitational Sports
Eligibility Center Determinations
First-time NAIA participants require a determination before they will be eligible to play beginning in the
second
year of invitational statusStudents who participated in NAIA competition and were properly certified for such during first year of invitational status do not need to have EC determinationStudents may be charged SOC’s for past club and/ or intercollegiate experience.
CFAR Policy Section III
Slide48Questions?
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