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Eligibility 2.0:  Advanced Applications Eligibility 2.0:  Advanced Applications

Eligibility 2.0: Advanced Applications - PowerPoint Presentation

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Eligibility 2.0: Advanced Applications - PPT Presentation

Brenda White amp Eric Bensing NAIA Legislative Services Todays Focus Applications and Intricacies Academic Eligibility Athletic Experience Transfer Situations Campus Responsibilities Eligibility Forms amp Documents ID: 759573

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Slide1

Eligibility 2.0:

Advanced Applications

Brenda White & Eric Bensing

NAIA Legislative Services

Slide2

Today’s Focus:

Applications and Intricacies

Academic Eligibility

Athletic Experience

Transfer Situations

Campus Responsibilities

Eligibility Forms & Documents

Slide3

From our Eligibility Basics Presentation we learned:

Who needs to register with the Eligibility Center

What the EC reviews

What the EC

does

not

review

Slide4

Eligibility Center:

Reactivation

Reactivation:

The process by which the NAIA Eligibility Center provides an updated eligibility determination.

Reactivation is determined based on the

NAIA Eligibility Center Situation Analysis

. Reactivation is required:

“Not eligible” determination

“Eligible”, no competition, break in enrollment

“Eligible”, no competition, transfer

Registration, no NAIA enrollment

“Eligible” in sport

A

, subject to Competitive Experience Rule, competition in sport

B

before competition in sport

A

.

Slide5

Term of

Attendance, Identification

, and everything in between…

Slide6

Academic Eligibility:

Terms of Attendance vs. Inter-Term

TOA is any term (excluding summer sessions, inter-terms)

in

which the student becomes identified with an institution.Inter-termNot a term of attendance Student can identify by enrolling in 3/4 of normal academic loadNote: use 2/3 if inter-term course load is divisible by 3ParticipationEstablishing residencyThings to think about when choosing Inter-term certificationThe time in which you certify is important to consider!

Article V, Section B, Item 19

Article I, Section M

Slide7

Academic Eligibility:

Inter-term & Recertification

Option a. Stand

Alone (Default option)

Inter-term is not attached to a term of attendance.Recertify at end of Fall term and inter-termOption b. Attach to First TermRecertify at end of inter-term Ineligible Fall students cannot gain eligibility until end of inter-termOption c. Attach to Spring TermRecertify at end of Fall termStudents who become ineligible at end of Fall terms cannot gain eligibility until end of Spring term

Article I, Section M

Slide8

Academic

Eligibility: Identification

Identification:

The association between the student-athlete and institution as recognized by the NAIA.

Two ways to identify with an institution:Participation in an intercollegiate contestEnrollment in 12 institutional credit hours as noted on the student’s official transcript There is a Freshman Exception for courses that do not meet institutional credit hour definition.

Article V, Section B, Item 8

Slide9

Academic

Eligibility: Institutional Credit Hours

Definition

: Any credit hour attributed to a course that is recorded on the transcript with a grade and credit hours earned.

Article V, Section B, Item 9

Slide10

Identification: Freshman

Exception

An entering freshman will identify with an institution during the

student’s

first two semesters/ three quarter terms:Participation in an intercollegiate contestEnrollment in 12 credit hours as noted on the student’s official transcript.Exception allows for remedial/ developmental courses

Article V, Section B, Item 8

Slide11

Academic Eligibility:

Identification & Prospective Students

Prospective Student:

A student-athlete remains a prospective student until they meet the definition of Identification.

A Prospective Student-Athlete must identify first with an institution to allow for:Practice and compete with an institution’s team during the summer (May 16th- July 31st).Practice and compete prior to the start of the institution’s academic term or between regular academic terms (inter-term).

Article V, Section B, Item 8

Slide12

Identification: 21

Day Withdraw

If a student identified with an institution officially withdraws from that institution within 21 calendar days and returns at a later date- student will not be charged a term of attendance for the term in which the student originally withdrew.

21 calendar days as defined by the official opening date of classes as stated in the institutional catalog

Student cannot become identified with another institution during this time period21 Day withdraw period can apply to any institution of higher education (not just NAIA institutions)

Article V, Section F, Item 3

Slide13

Identification:

21 Day Withdraw & Academic Eligibility

Student identifies with institution and totally withdraws within 21 calendar days and subsequently becomes identified at an NAIA institution after remaining out of school for two full consecutive semesters (or equivalent)

The term will not count in application of Nine-Hour Rule or 24/36-Hour Rule

But if student participates during the 21 days before withdrawing- the transfer rule will apply and the term will be counted in application of the Nine-Hour Rule or 24/36-Hour RuleStudent will be charged a TOA regardless

Article V, Section F, Item 4

Slide14

Academic

Eligibility

Benchmarks

Slide15

Academic

Eligibility: 12-Hour Enrollment

To compete in any term, a student must be enrolled in a minimum of 12 institutional credit hours

Article V, Section C, Item 3

Slide16

Academic

Eligibility: Entering Freshman Requirements

A student is considered an entering freshman until he/she has identified with a post-secondary institution of higher education for at least

2 semesters/3 quarters (or equivalent)

.Freshman must meet 2 out of 3 requirements:2.0 Cumulative GPAFinish in top half of the student’s graduating classMinimum standardized test scores of:18 on the ACT (taken before March 2016),16 on the ACT (taken March 2016 or later); or860 on the SAT (Math & Reading only)Early determinations are available after a student’s 6th and/or 7th semesters of high school.

Article V, Section C, Item 2

Slide17

Academic Eligibility:

Entering Freshman Requirements

2.0

Cumulative GPA

RequirementMultiple GPAs:If multiple GPAs exist on the transcript, the Eligibility Center will use the GPA used to determine class rankIf multiple ranks exist, the EC will use the rank for determining the valedictorianIf the selection for a valedictorian does not exist, the EC will use weighted over unweighted rankIf the school does not rank their students but offer Academic GPA vs. Overall GPA:Use Overall GPA(Academic GPA: typically does not include activity or elective classes)

Article V, Section C, Item 2

Slide18

Academic Eligibility:

Entering Freshman Requirements

Class Rank Requirement

Only accept class rank calculated after the date of high school graduation.

Multiple Class Ranks:If there are multiple variations of class rank:Use rank used to determine valedictorianIf no class rank appears on the transcript:Can accept a letter from the principal/headmaster, assistant/vice principles, guidance counselors and registrars certifying student graduated in top 50%

Article V, Section C, Item 2

Slide19

Academic Eligibility:

Entering Freshman Requirements

Standardized Test Scores

“Super Scores” not accepted

SAT: Critical Reading and Math section only; Writing section not applicableMust be earned prior to start of semester to be used for eligibilityVacated Scores: No longer count toward eligibility requirement If student has already participated, does not constitute ineligible participation

Article V, Section C, Item 2

Slide20

Academic

Eligibility: 2nd Term Freshman

To participate in the student’s second TOA, the student must:

Have met entering freshman requirements (2 of 3); and

Have earned at least 9 credits prior to the second term

Article V, Section C, Item 5

Slide21

Academic

Eligibility: Continuing Eligibility

24|36-Hour Rule:

Intention of bylaw- passing coursework and earning credits in a manner consistent with the expectations for a full time student.

Bylaw focuses on terms of attendance and earning required credits over previous 2 semester/3 quarter TOA.Progress Rule:Intention of bylaw- earning credits so that one’s academic achievement aligns with one’s athletic experience.Bylaw focuses on seasons of competition and earning expected credits prior to the start of the next SOC.

Article V, Section C, Item 6

Article V, Section C, Item 7

Article V, Section C, Item 9

Slide22

Academic

Eligibility: 24|36-Hour Rule Exceptions

Exception 1. Student participation and withdrawal

Student identifies with institution by participating before

school begins. TOA will not apply to 24/36 hour rule if enrollment does not show on transcript after leaving institution.Exception 2. AA Degree from a Junior CollegeNo more than 5 semester/7 quarter TOAs used at Junior CollegePassed all hours required for graduation in term of graduationLess than 24 hours needed in last 2 semesters/3 quarters

Article V, Section C, Item 6

Exceptions on page

56-57

Slide23

Academic

Eligibility: 24|36-Hour Rule Exceptions

Exception 3. First term student initially competes in any intercollegiate sport

Provided the student has not previously participated in any intercollegiate sport at any institution.

If student is within first 4 semester/ 6 quarter TOAs: freshman eligibility requirements may be used instead.If student completes 4 semesters/ 6 quarter TOAs: cumulative 2.0 GPA on 4.0 scale may be used instead.

Article V, Section C, Item 6

Exceptions on page

56-57

Slide24

Academic

Eligibility:24|36-Hour Rule

Transfers/Mixed-Terms:

If a student has mixed terms (quarter and semester):

Credits always taken at face valueNever convertAlways based on original transcriptUnless student has three consecutive quarter TOAs, always use the two most recent TOAsFor previous two terms, students needs 24 hoursExample: Semester / Quarter / Quarter

Article V, Section C, Item 6

Slide25

Academic

Eligibility: Progress Rule

To compete in a student’s

2

nd SOC:24 semester / 36 quarter institutional credits accumulated To compete in a student’s 3rd SOC:48 semester / 72 quarter institutional credits accumulated To compete in a student’s 4th SOC:72 semester / 108 quarter institutional credits accumulated.Of the total credits: 48 semester / 72 quarter credits must be general education and/or major institutional credits accumulated

Article V, Section C, Item 9

Slide26

Academic

Eligibility: Progress Rule

Incoming Transfers

First term of identification

Take all past transcripts at face valueCheck for institutional credit hours, not just cumulative totalSecond term of identification Hours will be determined based on institution’s transcriptCredits will depend on what the institution allowed to transferTip: Think ahead to prevent problems from loss of hours

Article V, Section C, Item 9

Slide27

Academic

Eligibility: 24/36-Hour Rule

Timing of Credits

Credits must be earned prior to the term in which the student wishes to compete

Cannot use mini-course within a TOA to earn eligibility(For 24/36-Hour Rule) Cannot use summer credits if credits earned are prior to first of the two terms of attendanceSummer Credits Non-identified student and summer classes-A prospective student who has not identified with your institution prior may use all prior institutional credit taken at face value. Even if your institution does not accept the credit.Identified student and summer classes-Continuously identified students who enroll in summer courses outside of their institution and earn institutional credit not accepted by your institution cannot use these credits toward the 24/36-Hour Rule.

Article

I,

Section

N,

Item 1

Article

V, Section C, Item

6

Slide28

Academic

Eligibility: Repeat Course Rule

Courses previously passed with a “D” in any term, (including summer, non-term) and then passed with a “C” or better in the second attempt, can both count towards satisfying the 24/36-Hour Rule

.

Excludes: Failed classes and classes for which student did not receive any credit.

Article V, Section C, Item 12

Slide29

Academic

Eligibility: Repeat Course Rule

One repeat course/term previously passed with a “D” may be counted towards 12 hour enrollment rule.

Repeat: sufficiently similar in content and description

Course catalog description and registrars on campusStructure, credits awarded, supplementary components, for majors or non-majors, where the course is in the sequence

Article V, Section C, Item 12

Slide30

Academic

Eligibility: 2.0 GPA Requirement

Junior academically and/or 3rd Season of Competition, or

Senior Academically and/or 4

th Season of CompetitionCalculating GPAFirst TOA at your institution: cumulative GPA from all transcripts Total Quality Points achieved Total GPA Hrs. attemptedAfter initial TOA at your institution: use institution's cumulative GPA policy for all studentsRetention/Graduation GPA is only used if it is the only GPAIf multiple “cumulative GPAs” appear, use whichever GPA institution uses to determine honors, graduation, etc.

Article V, Section C, Items 8 & 9

Slide31

Academic

Eligibility: Military Service Exception

When released from military service, immediately eligible if enroll

in

12 institutional credit hoursMinimum 1+ year of continuous active dutyApplies first 2 semester/3 quarters terms following release from active dutyTo retain eligibility in 2nd term:24/36 hours in last 2 semester/3 quarter TOAs, ORFor 2nd term students, earn 9 hours in immediately previous TOASOC Exception: No SOC charged if representing military (base or intra-military team) in non-intercollegiate competition

Article V, Section C, Items 8 & 9

Slide32

Athletic Eligibility:

Seasons

of Competition

Slide33

Athletic

Eligibility: Seasons of Competition

A student may compete in 4 SOC that include a combination of:

Intercollegiate competition

Varsity and non-varsity (JV and/or freshman)Transfer students’ SOC are determined by previous association Non-collegiate competition (elite-level)Participation in leagues or experiences that meet the evaluative criteria for determining a chargeable league.PSAY – 12 month “grace period” after high school.

Article V, Section B, Item 18

Slide34

Athletic

Eligibility: Non-Collegiate Competition

12-Month Window

In general, a student cannot be charged two seasons of competition in a single 12-month period

Exception: Mid-year transferIn-progress Season: participation after May 15thNon-collegiate participation after May 15th (summer or fall) will be charged with participation occurring in the subsequent academic year.Exception: If a student is identified with an NAIA institution in the Spring and following Fall terms without a break in enrollment will not be subject to competitive experience review for competition occurring over the summer

Article V, Section B, Item 18(b)

Slide35

Seasons of

Competition: 12-Month Window

1st

season

Academic

Athletic

HS Grad.

Fall

2015

Sp.

2016

Sm.

2016

1

st

SOC

1

st

SOC

Article V, Section B, Item 18

Slide36

Seasons of

Competition: 12-Month Window

1st

season

Academic

Athletic

HS Grad.

Fall 2014

Sp. 2015

Sm. 2015

Fall 2015

Sp. 2016

Sm. 2016

Identified Both Semesters

1

st

SOC

Identified Fall Semester

2

nd

SOC

2

nd

SOC

Break in Enrollment

Non-Collegiate

Article V, Section B, Item 18

Slide37

Seasons of Competition:

Participation after May 15th

1st

season

Academic

Athletic

HS Grad.

Fall

2014

Sm.

2015

Fall

2015

Break in Enrollment

?

1st SOC

1

st

SOC

Identified Fall Semester

Article V, Section B, Item 18

Slide38

Transfer Rules

Article

V, Sections F-H

Slide39

Transfer Rules

Definition of a Transfer

A student who becomes identified with an NAIA institution after having been previously identified with another institution

.

Article V, Sections F

Slide40

Transfer Rules

General Transfer Residency Rule

A student with prior participation at a 4-year institution must sit a 16-week residency period prior to NAIA participation.

Residency Rule Exceptions:

The student’s most recent intercollegiate participation was at 2-year institutionThe student did not participate at the most recent 4-year institutionThe student has a 2.0 GPA and written release from AD

Article V, Sections F

Slide41

Transfer

Rules

Implications for Graduate Students

Student who has earned a

baccalaureate

degree

and is now transferring to another institution to peruse a graduate degree, will

still

need to meet the following:

16-week

R

esidency Rule, and

2.0 cumulative GPA per the residency rule.

PROPOSED LEGISLATION

Slide42

Transfer

Rules: Release vs. Permission to Contact

Permission to Contact

This concept is particular to NCAA- not recognized in the NAIA

Per NAIA Bylaws, contact refers to the requirement when a student makes contact with institution- institution must notify home institution within 10 days of first contactReleaseThis concept per NAIA bylaws refers to the exception to Transfer Residency requirementRelease must be signed by Athletic Director of students former institution

Article V, Sections F

Slide43

Transfer Rules: Release vs.

Permission to Contact

PROPOSED LEGISLATION

10-day written notification will not be required for graduate students who have met graduation requirements, have earned a baccalaureate degree, and are transferring to an NAIA institution.

Slide44

Transfer

Rules: Suspensions

Transfer suspended for

any

reason, including athletic dept. policy:

Student must sit 2 semesters/3 quarters of residency

at NAIA school

, OR

Fulfill terms/period of original suspension

Exception:

Not required if:

Suspension was academic but student-athlete meets NAIA rules, AND

not played college sports for 1 calendar year from suspension

Slide45

Additional Eligibility Rules:

Emerging

& Invitational Sports

Slide46

Eligibility Certification:

Emerging and Year 1 Invitational Sports

Emerging Sports and Year 1 Invitational Sports:

Not governed by NAIA rules

The sport’s national governing body determines eligibility rules

Certification is required

Contact eligibility chair on specifics of to certify

Year 2 Invitational Sports:

All NAIA eligibility rules apply, including the requirement of an Eligibility Center determination

Slide47

Invitational Sports

Eligibility Center Determinations

First-time NAIA participants require a determination before they will be eligible to play beginning in the

second

year of invitational statusStudents who participated in NAIA competition and were properly certified for such during first year of invitational status do not need to have EC determinationStudents may be charged SOC’s for past club and/ or intercollegiate experience.

CFAR Policy Section III

Slide48

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