Oregon State University Party Planner Guide Develop your Event Execute Administrative Tasksprocesses Create A master Plan It is time to Work Evaluation Develop your event Review your Organization social Policies and Guidelines ID: 1039927
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1. It’s Party Time!!! Center for Fraternity and Sorority Life Oregon State University
2. Party Planner Guide Develop your Event Execute Administrative Tasks/processes Create A master Plan It is time to Work Evaluation
3. Develop your event Review your Organization social Policies and Guidelines Establish Event Goals and ObjectivesDate, Location, Attendance, BYOB or Third party VendorThink about Risk and Liability Identify Party Theme & Co-Host Cultural MisAppropriation Student Organization Status
4. Execute Administrative Tasks Complete all Event Requirements Report to Council Fire DepT. Party Registration (Party Permit) Contracts (Venues, security, vendors) Receive Approval from inter/national Organization Contact Police Liaison and NeighborsCreate To do List of next steps
5. Master Plan: Party Checklist Party Checklist for eventGuest List for Party attendance Name and Birthdate Non- adjustable WristBands for 21 and Over & BYOB PersonsPunch Cards for BYBO (Name, birthday, type of beverage, Date of Event)List of Party Monitors for event
6. Master PlanLogistics Assign Chapter members Roles and ResponsibilitiesDevelop Emergency Protocol plan Collect all necessary Materials (wrist bands, Guest list, etc.) Create a Diagram with specific locations for party monitors, entry/exit, bar area
7. Master Plan: Alcohol Beer & Wine only 6 (12 ounce) cans/bottle of beer (pour into a cup)Wine/malt beverages No Cases, No Kegs or Hard AlcoholNo shots or drinking Games Stop serving at least 30 minutes before the end of the event
8. Master Plan: Alcohol One Centralized Location One Drink at a timeAttendees must present punch card, show wristband, and return empty containerProvide Attractive Non-alcoholic Beverages in a separate location
9. Master Plan: 3 Party Vendor Working with 3 party vendor on your property Explain wristbands or punch cards Provide your contact information Explain Party monitor role and responsibility
10. IT’s time to Work Meeting Prior to the Event Include party monitors, chapter support members, 3 party vendors (if applicable) Entrance Well Lit, controlled and monitored by members (or Security) Party Monitors/chapter members checking guest list, IDs, wristbandsGuests with Alcohol are required to show proof of legal drinking ageNo outside open containers Designated Bar areaApply a mark on wristband to keep track of servings
11. It’s time to Work Party Monitors Create Buddy system Designate areas for them on the diagram 2 (1 from each hosting Org) monitor= 10 guestsCharged with regulating party Monitors are not to consume alcohol before or during the party Specialty clothing must be worn to set them apart from the rest of the attendeesMonitors have the right to deny access to anyone who is too impaired to attend the event (even if they are on the guest list)
12. Evaluation What went well?What Could be improved?What were things we missed?How was the event successful?
13. Recommendations Create a health & Safety Plan of Action Post Event Evaluation Monthly Topics about Risk Management & FIPG Work with Risk Management Council officersInforming your chapter advisor about events
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