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Electronic Prior Approval Requests Electronic Prior Approval Requests

Electronic Prior Approval Requests - PowerPoint Presentation

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Uploaded On 2018-09-17

Electronic Prior Approval Requests - PPT Presentation

Prior Approval NIH Policy allows grantees a certain level of discretion when making changes to their budgeting or grant related activities However some changes require written prior approval Prior Approval Requests must be submitted in writing by the AORSO of the organization Each type of r ID: 668188

prior requests cost approval requests prior approval cost request process information grantees direct email era grantee processed organization types 500 000 level

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Electronic Prior Approval RequestsSlide2

Prior Approval

NIH Policy allows grantees a certain level of discretion when making changes to their budgeting, or grant related activities. However, some changes require written prior approval.Prior Approval Requests must be submitted in writing by the AOR/SO of the organization. Each type of request requires different information from the grantee organization.

Requests are reviewed by the awarding IC, which makes the final determination.The grantee is notified via email of the outcome of their request.

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Prior Approval Requests

Currently eRA has internal systems in place for received requests to be formally processed, which include:Applications with Direct Cost of $500,000 or moreRequest to withdraw applicationHowever these requests still come through email, which may lead to delay in processing if required information is missing, or the recipient is out of office, etc.

By creating a component within eRA Commons, we will remove guess work for grantees regarding what data to submit, and would allow grantees to know when their request was processed and accepted or rejected.

3Slide4

Proposed Prior Approval Flow

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Requests for 500k Direct Cost

What is your organization’s current process for submitting a request for 500,000 direct cost application?Who is involved?Who begins the process for gathering the necessary information?

Other suggestions for systematically simplifying the process?

5Slide6

Other types of Prior Approval Requests

We are currently investigating implementing the following:No Cost Extensions (after the initial No-Cost Extension)Change of ScopeChange of PIChange in Level of EffortCarry Over Requests

With these in mind, are there ones that are a priority? Are there additional types of requests that would beneficial?

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