Expert users of archives can do research successfully within the systems and procedures of the archives National Archives UK blog 2012 Understand archival concepts Use catalogues and finding aids ID: 606575
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From AEON to AtoM: Slide2
Expert users of archives can do research successfully within the systems and procedures of the archives.” (National Archives UK blog, 2012)
Understand archival conceptsUse catalogues and finding aidsWhen they visit different archives, or use different archives’ websites, they can pick up and adjust to variations in how things are done
Who are the ‘Archivally Intelligent’?Slide3
Context Entities
Record Entities
Record Series [WAS]
Item
Document [SRO Piece]( ISAD/G)
Function EntitiesFunctionActivity(ISDF)
Agency EntitiesOrganisationAgency/ Person [WAA]ISAAR (CPF)
Archival Description
Is hierarchical
But also relational
Basic description defined by International Standards
ISAD (G)
ISAAR/CPFSlide4
Created in 2000 by SRNSW
Implemented by SROWA in 2004Catalogue is created in backend
Uses Microsoft database
Accessed with Internet Explorer
Limited search functionality AEON – Archives Explored OnlineSlide5
Different look and feel -
Search – many ways Digital objects (Pdf and other formats)Request items onlineAtoM – Access to Memory
Developed for the International Council on Archives
Based on international standards for archives.
Used by archives around the world, including Slide6
system to rule them allSlide7
So many ways to browse and searchSlide8
Search
Search options - whole catalogue filter with side menu
wild card*Slide9
Search strategies
– Search boxviewPhrase or specific searching “ “e.g. north fremantle finds everything with north or fremantle, but add some quotes and you only get ‘north fremantle”. Also use for file numbers. E.g.”1900/0827”
Wild Card search
*
e.g. premis* also finds premise and premisesCan also use the * to find words which end in a phrase, or *phrase*Straight search
– e.g. Fremantle. Choose from drop down, or press return. Will also find related files, which might have a place or other link.Filter by side menu.Use the side menu to further refine your search, e.g. choose Fremantle and then choose the creating agency. Slide10
Search strategies
– Advanced searchAdvanced search
Click in Search box, then choose advanced search.
Can search by ID, title and type.
Uses Boolean logic – and,or, not. Don’t get carried away… Slide11
BrowseSlide12
Browse – digital objectsSlide13
Browse
Archival description – series (a group of records housed together with a common purpose or information type, e.g. minutes or correspondence files)
item (a file, folder, photograph album or map set, etc.)
Organisations and people –
State and local government agencies Some Ministerial Offices. But now we can add….Slide14
Series pageSlide15
Search within Series
Quick SearchSlide16
Item pageSlide17
Request an itemSlide18
Request an itemSlide19
FAQs
When will SRO go AtoMic? User acceptance testing to be completed Data migration from old systemWhat happens to my old links?
They
will,unfortunately
, be broken. But because you have archival intelligence, you should be able find items using series and item searches, and by retaining the standard reference formats for your items – Series, cons/acc, item.For more information – keep an eye on our blog, Facebook and Twitter feeds.