Organisation events Life events Other Hire Create index number Determine place of recruitment place of home leave and UN official nationality Prepare approve and send Offer of Appointment ID: 644070
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Slide1
HR Associate G-6 Portfolio
Organisation
events
Life events
Other
Hire
Create index
number
Determine
place of recruitment, place of home leave and UN official nationality
Prepare, approve and send Offer of Appointment
Request and obtain medical clearance
Respond to queries from candidate and hiring unit
Determine entitlement and process/disburse Travel and Shipment
Determine entitlement to and calculate assignment grant
Process G-4 Visa
Process UNLP
Advise on and facilitate the relinquish of US Perm Residency
Determine eligibility and add dependents
Determine eligibility and enrol in health and life insurance
Determine eligibility and enrol in pension
Enter all data in ERP system, approve and generate PAF
Validate payroll results
Issue salary advance if applicable
Change of marital status
Determine eligibility and add dependents (child, spouse, secondary dependent
Education grant – determination of eligibility, processing and disbursement of entitlement
Rental Subsidy – determination of eligibility, processing and disbursement of entitlement
Home Leave – determination of eligibility, processing and disbursement of entitlement (HQ based staff)
Education Grant Travel (HQ based staff)
Health and Life Insurance enrolment
Pension enrolment
Extensions
Second month lump sum assignment grant - determination of eligibility, processing and disbursement of entitlement
Salary advances – create vendor, calculate amount and raise voucher
SLWOP
Sick leave – disability
Advisory service to Country Office focal points on benefits and entitlements and HR policies
Advisory service to agencies/HR Business Advisors on benefits and entitlements resulting from HR decisions
Payroll validation – monthly review of payroll results to review all discrepancies above 400 USD in payroll results.
Collect and provide data for audit and legal cases
G-7 HR Associate (
teamlead
) manages a reduced portfolio and in addition handles the day to day work in the team and supervises between 3 and 9 HR Associates/AssistantsSlide2
HR Associate G-6 Portfolio
Organisation event cont.
Reassignment
Prepare, approve and send Offer of Appointment
Request and obtain medical clearance
Respond to queries from candidate and hiring unit
Determine entitlement and process/disburse Travel and Shipment
Determine entitlement to and calculate assignment grant
Process G-4 Visa
Process UNLP
Advise on and facilitate the relinquish of US Perm Residency
Determine eligibility and add dependents
Determine eligibility and enrol in health and life insurance
Determine eligibility and enrol in pension
Enter all data in ERP system, approve and generate PAF
Validate payroll results
Issue salary advance if applicable
Separation
Receives request to separate staff member
Send separation formalities letter with necessary forms to staff member
Send clearance documents to relevant parties for clearance/action, as applicable. Receives and records forwarding address and banking information in ATLAS/ERP.
Authorizes separation entitlements, as applicable. Follows up on separation
Cancels travel documents including UNLPs, family certificates and ID passes, as applicable.
Sends Pension Fund Beneficiary form (PX) to UNJSPF.
Sends After-Service Health Insurance and Life Insurance documents, as applicable, to UN Insurance Unit.
Finalizes Time & Attendance in Atlas, for accrued annual leave payment, as applicable.
Separation continued
Verifies all entitlements and recovers any over/underpayment of entitlements, as applicable (e.g. MHA, Ed. Grant / Home Leave Travel, etc.).
Processes /sends copy of approved Separation Personnel Action Form to staff member and relevant UN WOMEN parties.
Replies to queries relating to benefits and entitlements upon separation.
Sends Final Pay Statement to staff member. Keep a record of retired file
Secondment/Loan/Transfer