Master Schedule Collection 20192020 Updates Virginia Department of Education Office of Educational Information Management June 2019 1 Agenda Updates amp Clarification to Data Elements New Data Elements and Codes for 20192020 ID: 773835
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Master Schedule Collection 2019-2020 UpdatesVirginia Department of EducationOffice of Educational Information ManagementJune 2019 1
Agenda Updates & Clarification to Data ElementsNew Data Elements and Codes for 2019-2020Accreditation & MSCQuestions
Updates & Clarification to Data Elements for 2019-2020 3
B Record First Year Teacher Flag I dentifies individuals that have less than one full year of teaching experience in ANY public or accredited non-public school. Use N for a teacher transferring from an out-of-state public school to a VA public school. Use N for a teacher that has transferred from one VA public school to another VA public school.
C Record SCED Codes S chool C ourse for the E xchange of D ata A course catalog available to all districts and schools in the nation. Identifies the content of what is being taught. Use VA Approved SCED List Avoid using local elective codes Contact Office of Humanities or the STEM Office at VDOE if there is a SCED code in the national list that should be added to the VA Approved SCED List
C Record con’t SCED Sequence Code This is a code that describes the manner in which school divisions may "break up" single courses into 2 or more sequential courses . Reporting a single course in two or more parts It should not be used for state-approved CTE courses that are eligible for state funding (SEDF ). Typically this is 1 of 1 Example: A semester-long World Geography course that is taken in two semesters instead of one. The first course will have a SCED Sequence Code of “1 of 2”. The second course would have a SCED Sequence Code of “2 of 2”.
D Record Teacher Role Code 5 – Long Term Substitute S omeone that is temporarily filling a vacant position. Not for someone who is out on for an extended period of time such as FMLA. 6 – Contracted Private Provider Someone without a VA Teacher License but teaches a course with very specific content Example: Oceanographer teaching Marine Biology
F Record Virtual Course Indicator The Virtual Course Indicator identifies whether or not the course is taken virtually, including online courses or course taken via satellite between schools . 1 – School sponsored/coordinated School funded 2 – Student coordinated Funded by the student’s family
F Record Work-based Learning Codes 1 – Cooperative Education 2 – Registered Apprenticeship 3 – Internship 4 – Mentorship 5 – Job Shadowing 6 – Service Learning 7 – Clinical Experience 8 – Supervised Agricultural Experience 9 – Youth Registered Apprenticeship 10 – Externship 11 – School-Based Enterprise 12 – Entrepreneurship
F Record cont. Dual Enrollment The Dual Enrollment Flag identifies the student who participated in a course as defined in the Governing Principles for Dual Enrollment between Virginia Public Schools and the Virginia Community College System . Dual enrollment refers to college-level coursework taken by high school students wherein the course counts towards high school graduation and is designed to result in earned college credits .
F Record cont. Governor’s Academy Codes Governor’s Academies are defined by program content, not by the location or delivery of content. Courses may be delivered in a high school, technical center or community college campus, online, or in other innovative ways. These are full-day or part-day, academic-year programs. The establishment of a Governor’s Academy must be approved by the Virginia Board of Education. S – Governor’s STEM Academy Code – focuses on STEM (Science, Technology, Engineering and Mathematics) literacy H – Governor’s Health Academy Code – focuses on health science literacy
F Record cont. Credit Awarded Flag Indicates student passed the classroom portion of the course and received high school credit for passing the course. This does not apply to elementary and non-credit bearing middle school classes. Additional Edits Added Credit Awarded Flag inconsistent with Courses Reported Warning - At least 75% of records for credit earning courses should have a Credit Awarded Flag = Y Fatal - No records have been reported with a Credit Awarded Flag = Y Fatal – No records have been reported with a Credit Awarded Flag = N
New Data Elements and Codes for 2019-2020 13
New Data Elements C RecordMOP IDThe MOP ID is a code that identifies a course with curriculum and delivery that is provided by an approved Multi-division Online Provider. In order to be considered a MOP, the content must be created and taught by the approved MOP. Edits: If MOP ID is not null, then Virtual Course Indicator in the F Record is required New Edit for Virtual Course Indicator (F Record)Required if MOP ID is not null.
MOP IDs Code Description 3 Apex Learning 4 BYU Independent Study 5 Chesterfield County Public Schools – CCPS Online 7 Pearson (formerly known as Connections Education, LLC) 8 EdOptions Academy (Edmentum, Inc.; formerly known as Plato Learning) 9 EdisonLearning, Inc 10 Edgenuity (formerly known as Education 2020) 11 Florida Virtual School 13 K12 Virtual Schools, LLC 14 The Virtual High School (formerly known as The VHS Collaborative) 15 York County School Division 16 Accelerate Education 19 OdysseyWare Academy (formerly Glynlyon-OdysseyWare) 20 Proximity Learning, Inc. 24 Middleton Academy (formerly Milburn Online) 28 Founders Education 30 Fuel Education 32 Nextide Academy 34 R.I.S.E. Hybrid Academy 35 My Virtual Academy
New Data Elements C RecordSCED Course LevelCode that conveys the level of rigor of the course. Edits Must be a valid SCED Course Code Must be alpha Must be one character May be blank if course is an AP/IB Course
SCED Course Level Code B = Basic or RemedialG = General or RegularE = Enriched or Advanced Use for elementary and middle school course H = Honors Use for high school level courses X = No Specific Level of Rigor
Accreditation & MSC 18
Accreditation & MSC C RecordAP/IB Courses F Record Dual Enrollment Flag Work-based Learning Code 1 – Cooperative Education 2 – Registered Apprenticeship 3 – Internship 6 – Service Learning 7 – Clinical Experience 8 – Supervised Agricultural Experience Credit Awarded Flag
General Information 20
MSC Website HTTP://WWW.DOE.VIRGINIA.GOV/(Information Management>Data Collection> Master Schedule Collection) All support documentation will be updated on the website as soon as it is finalized
General Contact Information Email: ResultsHelp@doe.virginia.govAnswered from 7:00 AM t0 4:30 PM Checked every 15 minutes (last check at 4:15 PM)
Questions?