Planning and Budgeting Integration Model PBIM Workshop November 19 2015 Background First implemented in 2009 Developed in response to an accreditation recommendation Participatory governance structure for Districtwide operational planning and budgeting ID: 600527
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Peralta Community College District
Planning and BudgetingIntegration Model (PBIM) WorkshopNovember 19, 2015Slide2
Background
First implemented in 2009.
Developed in response to an accreditation recommendation
Participatory governance structure for District-wide operational planning and budgetingSlide3
Background
Integrates planning, budgeting, and resource allocation District-wide
Provides a clear process for
decision-making.Slide4
The Big PictureSlide5
Chancellor
Planning and Budgeting Council (PBC)
District Technology Committee (DTC)
District Education Committee (DEC)
District Facilities Committee (DFC)
Berkeley City College
College of Alameda
Laney College
Merritt CollegeSlide6
Operating Principles
District-wide perspective
Collaborative solutions
Integrated planning and budgeting calendar
Transparent process Slide7
Subject Matter Committees
DTC, DFC, DEC
Recommendations based upon long-term Strategic Goals, annual Institutional Objectives, Program Reviews, and Annual Program Updates
Committees provide technical review and feedback to the collegesSlide8
Planning and Budgeting Council
Focuses on educational and resource priorities, Board Policies, Administrative Procedures, and integrating planning and budgeting
Reviews recommendations from the subject area committees.
Makes final recommendations to the Chancellor.Slide9
Planning and Budgeting Council:
Provides oversight on the Strategic Plan and annual operational planning
Recommends a coordinated, District-wide approach
Recommends resource priorities across colleges and subject areas
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Composition of All Committees
Chair: District Administrator (by position)
Co-chair(s): elected by the committee each year
Facilitator: Non-voting. Runs the meeting and assists the ChairRecorder: Non-voting
Note-taker: Non-voting
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District Technology Committee (DTC)
AVC IT (Chair)
VC Ed Services
College Technology Committee Reps (one from each college)
Faculty Reps (one from each college)
Distance Ed Rep
Library Faculty Rep
DGS Rep
Facilities Committee Rep
Researcher
Classified Senate Rep
Student Government Reps (2) Slide12
District Facilities Committee (DFC)
VC General Services (Chair)
Risk Manager
Facilities and Maintenance Operations Manager
Planning Development Manager (DGS)
District Technology Committee Rep
College Business Officers (one from each college)
Faculty Reps (one from each college)
College Facilities Committee Reps (one from each college)
Stationary Engineer Rep
Safety Rep
District IT Rep
Student Government Reps (2) Slide13
District Education Committee (DEC)
VC Ed Services (Chair)
AVC Student Services
VP Instruction (one from each college)
VP Student Services (one from each college)
Academic Senate Presidents (one from each college)
District Academic Senate President
Faculty Rep (one from each college)
Faculty Student Services Rep (one from each college)
PFT President
District Technology Committee Rep
District Facilities Committee Rep
Classified Rep (one from each college)
Student Government Reps (2) Slide14
Planning and Budgeting Council (PBC)
VC Finance (Chair)
VC Ed Services
College Presidents (one from each college)Academic Senate Presidents (one from each college)
Faculty Reps (one from each college)
Budget Director*
District Classified Senate President
District Academic Senate President
PFT President
Classified Rep * (one from each college)
District Technology Committee Rep
District Facilities Committee Rep
Classified Rep (one from each college)
Local 1021 Rep
Local 39 Rep
Student Government Reps (2) Slide15
Chancellor
Planning and Budgeting Council (PBC)
District Technology Committee (DTC)
District Education Committee (DEC)
District Facilities Committee (DFC)
Berkeley City College
College of Alameda
Laney College
Merritt CollegeSlide16
The Big Picture
Educational planning is the foundation of decision-making
Structured participatory governance process is transparent and logical
PBIM is the official process for recommendations Slide17
The Big Picture:
Integrated Planning, Budgeting, and Resource Allocation has multiple cycles:
1. Strategic Planning (6 years)
2. Program Review (3 years) 3. Annual Program Updates (in non-
Program Review yearsSlide18
The Big Picture
Strategic Planning
(6 years)
Program Review
(3 years)
APUs
(non-Program Review years)
Goals, Objectives
Goals, Objectives
Goals, ObjectivesSlide19
All planning is integrated with our Strategic Goals and Institutional
Objectives
Slide20
Handouts:
PBIM Overview
PBIM Flow Chart
PBIM Meeting Calendar PCCD Calendar for Planning, Program Review and APUs2015-16 Committee Membership listsSlide21
Questions ?