How Your Research Administration Team Supports You From Start to Finish Michelle MelinRogovin Manager of Research Administration Research Administration Services Your Team Who Do You Ask for What Kind of Help ID: 1003697
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1. Preparing and Submitting Your Research Proposal How Your Research Administration Team Supports You From Start to FinishMichelle Melin-Rogovin, Manager of Research Administration Research Administration Services
2. Your Team: Who Do You Ask for What Kind of Help?Department Staff The department staff who know your research idea, who will help you to assemble aspects of the proposal while you are on service. Research Administration ServicesThe research administrators who will work with you and department staff to assemble and submit the proposal correctly and on time to OSR.Office of Sponsored ResearchThe central office team who will review your proposal and approve it to be submitted on behalf of the university to the sponsor.
3. The Process: Where Do You Begin and How Long Does It Take?Submit and receive approval from EM Research Committee.Approval should be received a minimum of 6-8 weeks prior to sponsor deadline if Federal sponsor, possibly longer if subcontracts are involved with proposal.Research Administration Services is contacted about your proposal (Michelle Melin-Rogovin or Catie Hor). Recommend setting up a meeting to review your proposal idea, elements involved and timeline ASAP.
4. The Process: Part 2The PlanWe set up a plan involving your staff and our teamAnalyze the RFA, assign work and follow upRAS manages the processAnticipates complications earlyCommunicates with PI and staff oftenKeeps on top of deadlinesCommunicates with OSR and ensures timely submissionBottom Line – You will be assigned an RA who will work with you from start to finish.
5. DeadlinesWhat We’re Managing TogetherSubcontracts from other universities or institutions require approvals from the institution of origin and NU – adds 1-2 weeksOSR requires 5 business days for approval of proposal materialScience has to be submitted 2 business days prior to due date.The New InfoEd System adds a layer of uncertainty that is still being worked out.Bottom line: Subtract 8-9 days from the due date of your proposal and that is when it needs to be finished; if you have a subcontract planned, identify it early.
6. Our Ultimate Goal
7. How Does it All Get Done?InvestigatorResearch Plan Works with department staff to get information about program to formulateRefine working budget with RA and continue to focus on research plan and supporting research documents Checks in with Research Administrator with questions on research planAdds language to budget justification (or provides language) Research Administrator Takes research plan and develops budget for PI to review and approve; can draft budget justification for PI to add language.Develops administrative shell for application, uploads and requests initial review from OSR. Incorporates comments.Follows the development of the research plan and adjusts budget accordinglyProvides input to PI about allowable costs and special conditions of RFA
8. How Does it All Get Done?InvestigatorWorks with department staff to assemble required materialsAlerts RA to any changes in budget or scope as the research plan is finalized.Asks questions regarding RFA to RAKeeps on deadline and encourages department staff to as wellRAProvides boilerplate information to PI about application or reviews written materialCan ask OSR information or refer PI to OSR if there are questions about the applicationContinues to remind PI about deadlines, all required scientific components
9. How Does it All Get Done?InvestigatorReviews and approves final budget and budget justification.Sends final documents to RA to be uploaded into application program.RAProvides final budget for approval, receives comments and uploads final budget.Finalizes justification based on final research plan.Reviews all final documents for guideline specifications and format.Upload all documents and send to OSR.
10. How Does it All Get Done?InvestigatorReviews comments from OSR, approves changes, and OK’s to send to sponsor.PI follows validation process in Commons and works with OSR to follow the process to receive a final validation. RAReceives second round of comments from OSR, makes revisions and reviews with PI. Uploads edited documents, provides PI’s OK, application is requested to send to sponsor and OSR sends. RA receives validation and sends to PI.
11. We’re Here To Help You Focus On Research & Clinical Care