Control of Hazardous Energy - PowerPoint Presentation

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Control of Hazardous Energy (Lockout/Tagout) Program

Mandatory Training for Administrative and Supervisory EmployeesRichard Jolliff, MS, CSPJenny Fuller, MS, CSP

April 9, 2015

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Video: Accident without Lockout

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Examples of Sources and Equipment

Energy SourcesElectricalGravity

Hydraulic

Mechanical

Pressurized systems

Equipment

Automated machinery

Burner motors

Compressor motors

Dishwashers

Electrical equipment/circuits

Systems

Elevators

Heating, ventilation, and air conditioning

Hydraulic systemsPneumatic linesPumpsSteam valves/linesVehiclesWater lines/piping

Pneumatic

Steam

Chemical

Thermal

Water

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1. Purpose

Establishes requirements, process, and administrative responsibilitiesThe Program adheres to applicable federal regulations (9/1/1989)29 CFR 1910.147 OSHA Control of Hazardous Energy (Lockout/Tagout)Prevent Worker InjuryProvide Safe Work Practices

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2. Scope

This program applies to personnel who are exposed to, work with, or supervise operations involving work with hazardous energies at West Virginia University main campus, regional campuses, and related WVU facilities and operations.

Employees

Students

Contractors

Others

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Roles/Responsibilities

Section 4

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Responsibilities: Administration

Comply with applicable state and federal OSHA regulationsProvide resources to assure program implementation and continuance

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsIncludes supervisory staff and academia overseeing students

Supervisors and leads of authorized employees will also have the responsibilities of authorized employees

Communicate to individual departmental employees requirements of the WVU Control of Hazardous Energy Program and ensure compliance

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsAttend scheduled LOTO Training

Ensure

departmental employees receive applicable training prior to

conducting

hazardous energy control (LOTO) procedures

Assure

Equipment Specific Procedure determinations are conducted and complete procedures for required equipment and processes

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsConduct and/or ensure Periodic Inspections of the LOTO Procedures for compliance

Provide On-the-Job Training (OJT) to department authorized employees using:

Employee On-the-Job Training Checklist

Specific Energy Control LOTO Procedures

Return employee training records to EHS within 24 Hours

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsDesignate authorized employees

Ensure authorized individuals are provided effective information, resources, and training

Initial Assignment

Upon Addition or changes to:

Machines

Equipment

Processes

Procedures

Program

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsProvide standardized energy isolating equipment, standardized locks, tags, and resources to control hazards

Provide authorization for emergency/abandoned lock removal

Assure development of procedure utilizing the Lockout Tagout Procedure Form (Appendix B)

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Responsibilities: Department Directors/

Deans/Managers/SupervisorsMaintain procedures within designated department

Ensure employees have access to the most recent version of the Lockout Procedure developed

Make Lockout/Tagout Procedures available for periodic inspections, safety and health audits, or regulator agency inspections

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Responsibilities: Project Manager/WVU Personnel Hiring Third Party

Communicate the WVU LOTO Program requirements to all vendors/contractorsCommunicate known hazards to vendor/contractor

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Responsibilities: Responsibilities: Project Manager/WVU Personnel Hiring Third Party

Where contractors’ LOTO work may expose WVU employees:WVU Affected Employees are clearly notified of hazards and operations and methods to minimize exposureConduct and/or participate in preplanning meetings prior to LOTO work

WVU employees must follow the WVU Control of Hazardous Energy Program at all times

LOTO activities must be coordinated with the WVU Project Manager and Affected Employees

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Responsibilities: Environmental Health and Safety (EHS)

Develop & provide overall administrative support.Review programs on an annual basis or as needed.Assist WVU in selecting equipment as requestedManage & schedule WVU Control of Hazardous Energy (LOTO) Safety Training.Conduct Periodic Audits

Maintain documentation & records:

Training records

Periodic inspection form audits

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Responsibilities: Safety and Health Extension (SHE)

Provide scheduled training Assist in the Control of Hazardous Energy Program development and reviewAssist departments in evaluating and determining LOTO procedures in coordination with EHS

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Responsibilities: Authorized Employees

Attend trainingFollow the ProgramKnow and understand the associated energy, related hazards, and methods to control

the

equipment that will be serviced and/or maintenance

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Complete LOTO using appropriate equipment and procedures

Inform affected and other employees of lockout and when re-energizing equipment

Use appropriate PPE

Report incidents or near misses to supervision AND EHS

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Responsibilities: Affected Employees

Attend Training on the purpose and use of LOTO proceduresDO NOT attempt to energize equipment locked/tagged outInform supervisor of accidents, unsafe conditions, or unsafe work practices

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Training

Section 5

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Training

Authorized EmployeesConsists of 2 Parts:Classroom/Regulatory Departmental OJTAffected EmployeesClassroom or informative training focusing on awarenessRetrainingReestablishes employee proficiency

Updates employees on new or changed conditions

Documentation of ALL training is

required to be sent to WVU Environmental Health and Safety

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Training (Classroom)

Authorized EmployeesRequirements of the LOTO ProgramExamples of hazardous energy sources, types, magnitudes, and means for isolation

LOTO Devices

Purpose and use of procedures

Tagout Systems

Affected Employees

Requirements of the LOTO

P

rogram in relation to Affected and Other Employees

Prohibited actions

Restarting equipment

Cutting locks

Etc.

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OJT Specific LOTO Training

Provided by WVU Management/Directors/Deans/SupervisorsProvided to ALL Authorized EmployeesContent includes:Purpose and use of the program elements

Recognition of hazards and controls

Equipment and device usage

Equipment Specific LOTO Procedures

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Control of Hazardous Energy- Procedures/Process

Section 6Refer to Hand Out- LOTO Procedure

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Control of Hazardous Energy Procedures/Process

WVU Personnel are ONLY permitted to work on de-energized equipment.* Exemptions may applyIn order to perform service or maintenance, the WVU LOTO Program must be followed.Documented LOTO Procedures must be developed initially by an authorized employee/equipment specialist, and approved by the departmental supervision prior to work.

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Control of Hazardous Energy Procedures/Process

A new documented procedure must be updated and approved by the department when there are process changes that impact the current LOTO procedure. Procedures must be maintained and accessible for authorized employees and audits.

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*Exemption: Circumstances requiring service

or maintenance during trouble shooting and or energized operations require a written standard operating procedure and approval by the department Dean, Director, Manager, and Supervisor of that department.

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Appendix B-1: Specific Engery Control LOTO Procedure Form (Frame 1 of 3)

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Appendix B-1: Specific Engery Control LOTO Procedure Form (Frame 2 of 3)

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Appendix B-1: Specific Engery Control LOTO Procedure Form (Frame 3 of 3)

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Appendix B-2: Procedure Assistance Form

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6.2 Lockout/Tagout Required Process

Whenever WVU personnel are exposed to potential hazardous energy, the following steps must be followed: 1. Notifications

2. Preparing for shutdown

3. Performing shutdown

4. Isolating equipment

5. Discharge of residual

energy

6. Locking/tagging devices

7. Energy verification

8. Maintenance/Servicing

9.

Restoring power

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Temporary Removal of Lockout/Tagout Device

In situations in which lockout or tagout devices must be temporarily removed:Clear the machine or equipment of tools and materialsRemove employees from the machine or equipment area.

Remove the lockout or tagout devices.

Energize and proceed with testing or positioning

De-energize all systems and reapply energy control measures per the documented LOTO procedure to continue the servicing and/or maintenance.

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Removal of Lock/Tag by Supervisory Personnel

If a lock is abandoned or emergency situation arises, the supervisor of the authorized employee must make every attempt to contact that employee.To remove the lock, the supervisor of the authorized employee must follow the steps on the Abandoned Lock Removal Form (Appendix D)

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6.3 Energy Control ProceduresAppendix B.1- Specific Energy Control Lockout/Tagout Procedure Form

Appendix B.2- LOTO Procedure Assistance Form

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6.4 LockoutLocks:

Be capable of withstanding their environmentBe standardized within the department in at least color, shape, or size.Be substantial enough to prevent unintentional removalIndicate the identity of the employee applying.

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Use of Locks

Departmental Management and Authorized Employees will maintain a supply of appropriate lockout/tagout devicesEquipment used for lockout/tagout procedures must be kept in designated areas and used only for lockout/tagout operationsLocks will remain on equipment during the service and maintenance operations with the exception of shift changes and troubleshootingLocks are required to be applied and removed by authorized employees who applied the lock

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6.5 Group LOTO

An authorized employee must take primary responsibility for the employees working under the protection of a group LOTO device.The primary authorized employee determines the exposure status of individual group membersWVU employees and Contractors must use individual LOTO boxes for their respective designated authorized employees

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Shift or Personnel ChangeThe Department Dean, Director, or Manager is to assure specific procedures are utilized during shift change to ensure continuity.

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6.6 Tagout

Tagout Devices:Standardized print and format for each departmentConstructed and printed to withstand environmental conditionsNot deteriorate due to environmentWill warn against hazardous conditionsWill be substantial enough to prevent inadvertent removalAttachments will be non-reusable, attachable by hand, self locking, and non releasable with a minimum unlocking strength of no less than 50 pounds

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Tagout Operations Requirements

An approved tag will be placed on the hasp of each padlock used for the lockoutTags are placed or applied by authorized employees conducting the LOTO operation to notify affected and other personnel.At a minimum, the tags will contain the following information:Authorized employee nameDate and time of lock operationsPhone number to reach employee in case of emergency

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Tagout Operation (Used in Lieu of a LOTO Operation)

* NOTE: Where equipment is capable of accepting a lock, a lock and tag must be used.

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Tagout Operation (Used in Lieu of a LOTO Operation)A tagout alone must be approved by the dean, director, or their designee of the department and the following requirements are to be met:

Procedures are written, available, communicated, and used that provide equal protection as a lockout operationThe tagout device is attached to the same location that the lockout device would have been attached and can be demonstrated that the tagout procedure will provide an equal level of safety

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Tagout Operation (Used in Lieu of a LOTO Operation)The authorized employee and supervisor must demonstrate full compliance with all tagout related provisions of the control of hazardous energy standard AND provide one of the following or equivalent safety measures:

Removal of an isolating circuit element,Blocking of a controlling switch,Opening of an extra disconnecting device, orRemoval of a valve handle to reduce likelihood of inadvertent energization

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6.7 Periodic InspectionsDepartmental administration is to designate authorized employees to annually review LOTO Procedures and ensure inspections are conducted.

Inspections must:Identify the equipment or process being utilizedDate of inspectionEmployees involved in the inspectionDesignated authorized employees performing inspection A periodic inspections for same or similar pieces of equipment or processes can be grouped if they have the same or similar procedural steps.

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6.7 Periodic InspectionsThe procedure review must be conducted by a departmental authorized equipment/process specialist other than the employee utilizing the energy control procedure being inspected

Complete the review on an annual basis to ensure complianceLike equipment with similar energy sources can be grouped and counted as 1 inspectionDocument corrections or deviations identified and provide a copy to departmental administration.

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6.7 Periodic InspectionsCommunicate and review findings to supervision and authorized employees

Annual procedure inspections are to be filed in the individual department and a copy of annual inspections sent to EHS

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7. RecordkeepingRecords and recordkeeping shall be performed by individual departments that conduct or have responsibilities of LOTO

Records must be kept in a location that is secure and accessible to overseeing departmentsRecords to be made available for internal audits and external agencies

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8. Program EnforcementFailure to follow the West Virginia University Lockout/Tagout program

may result in life threatening or serious injury situations. Failure to lockout or tagout or otherwise not follow the Lockout/Tagout procedures will result in disciplinary action up to and including termination.

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Assessing the Program and Forms

Safety

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Accessing the Program and Forms

Control of Hazardous Energy (Lockout/Tagout

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Accessing the Program and Forms

http://ehs.wvu.edu/safety/lockout---tagout

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Questions?