Type a commentquestion in the chat can be seen by all Questions and comments can be entered in the QampA field Welcome to the meeting We will begin shortly DIR Training Webinar Series Dose Index Registry ID: 1048132
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1. Type a comment/question in Q&A (only seen by organizers)Type a comment/question in the chat (can be seen by all)Questions and comments can be entered in the Q&A fieldWelcome to the meeting. We will begin shortly.
2. DIR Training Webinar Series Dose Index Registry:All About Mapping
3. ModeratorZach SmithSr. Quality Programs Assistant, ACR
4. SpeakersA. Kyle Jones, PhD, FAAPMProfessor, University of Texas, MD Anderson Cancer CenterChair, DIR Education and QI SubcommitteeCo-Chair, DIR Fluoroscopy SubcommitteeKevin A. Wunderle, PhD, DABRDiagnostic Medical Physicist, Associate Professor of Radiology, Cleveland ClinicCo-Chair, DIR Fluoroscopy Subcommittee
5. SpeakersRyan Bosca, PhDPhysicist, Imaging Physics Department, Sanford HealthMichael A. Bohl, MPHFounder, Dose Registry Support Services
6. SpeakersMike SimanowithDirector of Registries, ACR Mythreyi Chatfield, PhD EVP for Quality and Safety, ACR Dustin A. Gress, MS, DABR, DABSNMSenior Advisor, Medical Physics, ACR
7. DisclosuresNone
8. Type a comment/question in Q&A (only seen by organizers)Type a comment/question in the chat (can be seen by all)Questions and comments can be entered in the Q&A fieldUsing the Zoom Interface
9. Introducing the DIR Training Webinar SeriesThis webinar is second in a series that will continue through 2022: Webinar 1: Maximizing the Value of ParticipationView the recording at https://www.acr.org/Practice-Management-Quality-Informatics/Registries/Dose-Index-Registry/Training-Webinar Webinar 2: All About MappingWebinar 3: Cashing in on Your Investment: Getting the Most from Your DIR Reports
10. Webinar AgendaOverview of mapping and its importanceUpdate on mapping lexicons Strategies for coordinating mapping rolesMapping toolsDIR mapping tool Excel bulk mapping uploadBest practices and avoiding pitfallsQ&AWe answer your most asked questions and take live questions
11. Why Mapping is ImportantApples to apples comparison for national benchmarking with peersStill allows for local customizationIdentify true outliers – protocol issues, scanner/device issuesPromotes protocol consistency between sitesBenefit for technologists who work at multiple locations
12. Why Mapping is ImportantDLP
13. Why Mapping is ImportantDLP
14. Life Cycle of a Mapped Exam14
15. Mapping TerminologyRadLex PlaybookWhat it is and why we chose to use it when DIR started ACR CommonWhy it was developed and how it is relevant to DIR
16. Ask the ExpertsWhat strategies do you recommend for managing mapping?Michael A. Bohl, MPH
17. Facility Configurations and Impact on Mapping
18. Recommendations for Mapping Roles
19. Ask the ExpertsWhat are some ways in which multi-facility institutions manage the mapping process?Kevin A. Wunderle, PhD, DABRRyan Bosca, PhD
20. 20Imaging PhysicsClinical TeamClinical TeamClinical TeamManaging a Multi-Facility Institution
21. Foremost it must be a team effortPhysicist asked to lead and coordinate the effortPhysician, Lead X-ray Tech, and RIS team member also formally includedThe assistance is primarily needed to determine the type and extent of the performed procedure descriptionsWhat Has Been Most Useful in the Fluoro DIR for Cleveland Clinic
22. Ask the ExpertsWhat options do DIR participants have for mapping their exams?Dustin A. Gress, MS, DABR, DABSNM
23.
24. Ask the ExpertsWhat have our pilot sites learned about the use of the different mapping methods?Kevin A. Wunderle, PhD, DABRRyan Bosca, PhD
25. Because of our size, we almost exclusively batch processExtract both the Excel of site procedure names and ACR Common NamesPut both side by side and copy and paste overInsight for Cleveland Clinic’s Mapping Approach
26. Ask the ExpertsHow often do you advise reviewing and updating your mapping?Kevin A. Wunderle, PhD, DABR
27. At the beginning, frequent ~ weeklyAfter the first month ~ monthlyAfter the first quarter ~ quarterlyMapping Update Frequency
28. Ask the ExpertsWhat do you suggest for mapping pediatric exams? Dustin A. Gress, MS, DABR, DABSNM
29. Ask the ExpertsWhat are some of the most common mapping errors you’ve seen and what advice do you have for sites to avoid those errors?Michael A. Bohl, MPH
30. Exam NameMapping ReviewMismapping occurs!Hint: Export Exam Name Mappings into Excel the create a pivot table to group study names by RPID
31. Hint: Maintain Consistency
32. Hint: Download Radlex; Create Cheat SheetsCT OnlyUpper ExtremityLower ExtremityAngiographyInterventionalCombination StudiesTraumahttps://doseregistry.com/resources/
33. Ask the ExpertsHow will DIR Link – the next generation of TRIAD – impact mapping?Mike Simanowith
34. DIR Updates DIR LinkNew means of transmitting data from site to ACR (replacing TRIAD)No longer support secondary captureAutomatic software updatesEnhanced security protocols and local ID managementFuture data linking projectsExisting mapping/configurations maintainedEarly adopters (10 trial sites) – mid April 2022Phased roll-out to all participants starting in June 2022 completing in late 2022For more details visit the DIR Link Knowledge Base article
35. DIR Updates AI-Guided MappingAlgorithm suggested mapping provided for site to confirm / customizeOngoing improvement of algorithm through ‘retraining’ based on continued site mapping
36. DIR Updates NRDR User Focus GroupProvide feedback/modifications to reports and online tools, review measures under development, suggest enhancements to improve usabilityParticipation in quarterly meetings and periodic surveysTo sign up for the focus group, please submit contact information here or use QR code https://app.smartsheet.com/b/form/36f1052c4e0b42edbb22740e05bb1719Volunteer Here
37. Q&A
38. Opportunities for EngagementJoin the DIR and expansionshttps://nrdrsupport.acr.org/support/solutions/articles/11000101826-dose-index-registry-dir-start-up-guide Future webinarsStay tuned for the last webinar in the DIR Training Series later this year: Cashing in on Your Investment: Getting the Most from Your DIR Reports
39. NRDR Support nrdrsupport.acr.orgAccess detailed informationPertaining to all registriesRegistry specificSubmit a ticket for customer service support acr.org/DIR
40. Email: NRDRSupport@acr.org Phone: 1-800-227-5463 x3535Web: https://nrdrsupport.acr.orgNRDR Help Desk
41. Presented by:Michael BohlFounder, Dose Registry Support ServicesMichael Bohl is a radiology executive with broad experience in radiology management and operations. A past President of the Radiology Business Management Association and nationally known speaker and author, Mr. Bohl has spent many years providing facilities with innovative solutions for using the Dose Index Registry and meeting The Joint Commission Dose Incident Identification requirements.