AGENDA Introductions Important Contacts The advisor role Fundraising Purchases Travel Procedures amp Forms Student Club Resources and Webpage Important Dates INTRODUCTIONS Name Department ID: 813596
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Slide1
STUDENT CLUB ADVISOR TRAINING
Slide2AGENDAIntroductionsImportant Contacts
The advisor role
Fundraising
Purchases
Travel Procedures &
Forms
Student Club Resources and Webpage
Important Dates
Slide3INTRODUCTIONSName
Department
Club(s) you advise
How long you have been a club advisor
Slide4IMPORTANT CONTACTSSheila SylvanderStudent Affairs Division Coordinator
Cheryl BenkofskeAssistant Director, Student Life & Career Development
Stephen Harper
Career Experience Coordinator
Laura Nguyagwa
Student Life & Health Coordinator (BPC)
Jese Ledbetter
Student Life & Career Development Coordinator (EPC)
Sue Schmitz
Director, Student Life & Career Development
Slide5Slide6YOUR ROLE AS AN ADVISORMentorEncourage full participation- meet regularlyOversee selection and training of club leadersEstablish relationships with club leaders/members
Help students with functions of the club
Ensure events/activities conform to HTC’s policies
Oversee the club budget
Provide signature authority for
paperwork
Oversee campus travel and paperwork
Slide7Students of Concernhttps://cm.maxient.com/reportingform.php?HennepinTC&layout_id=0YOUR ROLE AS AN ADVISOR
Slide8Mandatory ReporterClub Advisors are also "Mandatory Reporters” and are required to report sexual misconduct, relationship violence, stalking, or retaliation to the College. Reports go through Student Life and Career development to the Vice President of Student AffairsYOUR ROLE AS AN ADVISOR
Slide9FUNDRAISING
John Macauley, Director of Advancement Services
Slide10CATERING/PURCHASING PROCEDURES Food/Catering
A Purchase
order must be generated before
ordering
Contact food service director at the appropriate campus
Allow a minimum of 48 hours
More information on
the
website
Submit club purchase requisitions to
Sheila
Use Purchase Requisition and RAISE forms on
club/organization Resources website
Purchasing Procedures
Slide11STUDENT TRAVEL PROCEDUREComplete paperwork at the beginning of each semesterRequired student paperwork available on
website
P
aperwork must be complete with required signatures
Last minute requests will not be honored
LOCATING RESOURCESGO LIVE!
Slide13CLUB REQUIREMENTSInvolvement in Campus activitiesOne public service project each year Attend Student Senate meetings or send a report to the Student Senate Secretary to be shared at meetings
Regular meetings during the year
Keep record of minutes
Submit required paperwork for travel at the beginning of each semester
Follow all College and Club policies and procedures
Slide14Purchasing/Student Travel Procedures
Funding and financial requests
Club funding/fundraising
Event Planning
It is the advisors responsibility to know the policies and procedures in the
Guidebook
and help students through the different processes
.
Reach out if you have questions!
Slide15STAY CURRENT!Is your Club website and social media up-to-date?
Slide16MINUTES AND AGENDASWhy take minutes?
Clear record of what was decided at meetings
Clarification and understanding among members
Needed as documentation for travel
Minutes should include:
Date, time
Who attended
What was decided
Slide17TIPS FROM CLUB ADVISORSOpen Purchase Orders Be specific (catering, US Bank, etc.)
Club leaders should be to attending Student Senate meetings
Others?
Slide18MEETINGS TO KNOW ABOUTStudent Senate
Meetings
EPC – 1
st
& 3
rd
Wednesdays of the Month (except for breaks) in E101
BPC – 2
nd
& 4
th
Wednesdays of the Month (except for breaks) in
H195
Student Life Board
Meetings
Dates available on
Student Life Board Page
Slide19Aug 27 (EP) Aug 29 (BP)Sept. 30 Annual Recognition & Club Advisor ExpectationsMarch 27 Club leader lists due-SAL Awards April 1 Fiscal Year 2021 Club Funding RequestsMay 1
Advisor End of year report Due
Welcome week involvement fair: 4-6pm
MARK YOUR CALENDARS!
Slide20QUESTIONS?BPC Contact: Laura.Nguyagwa@hennepintech.eduEPC Contact:
Jese.Ledbetter@hennepintech.edu