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STUDENT CLUB ADVISOR TRAINING STUDENT CLUB ADVISOR TRAINING

STUDENT CLUB ADVISOR TRAINING - PowerPoint Presentation

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STUDENT CLUB ADVISOR TRAINING - PPT Presentation

AGENDA Introductions Important Contacts The advisor role Fundraising Purchases Travel Procedures amp Forms Student Club Resources and Webpage Important Dates INTRODUCTIONS Name Department ID: 813596

student club meetings amp club student amp meetings life advisor procedures travel paperwork career minutes coordinator website director year

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Slide1

STUDENT CLUB ADVISOR TRAINING

Slide2

AGENDAIntroductionsImportant Contacts

The advisor role

Fundraising

Purchases

Travel Procedures &

Forms

Student Club Resources and Webpage

Important Dates

Slide3

INTRODUCTIONSName

Department

Club(s) you advise

How long you have been a club advisor

Slide4

IMPORTANT CONTACTSSheila SylvanderStudent Affairs Division Coordinator

Cheryl BenkofskeAssistant Director, Student Life & Career Development

Stephen Harper

Career Experience Coordinator

Laura Nguyagwa

Student Life & Health Coordinator (BPC)

Jese Ledbetter

Student Life & Career Development Coordinator (EPC)

Sue Schmitz

Director, Student Life & Career Development

Slide5

Slide6

YOUR ROLE AS AN ADVISORMentorEncourage full participation- meet regularlyOversee selection and training of club leadersEstablish relationships with club leaders/members

Help students with functions of the club

Ensure events/activities conform to HTC’s policies

Oversee the club budget

Provide signature authority for

paperwork

Oversee campus travel and paperwork

Slide7

Students of Concernhttps://cm.maxient.com/reportingform.php?HennepinTC&layout_id=0YOUR ROLE AS AN ADVISOR

Slide8

Mandatory ReporterClub Advisors are also "Mandatory Reporters” and are required to report sexual misconduct, relationship violence, stalking, or retaliation to the College. Reports go through Student Life and Career development to the Vice President of Student AffairsYOUR ROLE AS AN ADVISOR

Slide9

FUNDRAISING

John Macauley, Director of Advancement Services

Slide10

CATERING/PURCHASING PROCEDURES Food/Catering

A Purchase

order must be generated before

ordering

Contact food service director at the appropriate campus

Allow a minimum of 48 hours

More information on

the

website

Submit club purchase requisitions to

Sheila

Use Purchase Requisition and RAISE forms on

club/organization Resources website

Purchasing Procedures

Slide11

STUDENT TRAVEL PROCEDUREComplete paperwork at the beginning of each semesterRequired student paperwork available on

website

P

aperwork must be complete with required signatures

Last minute requests will not be honored

Slide12

LOCATING RESOURCESGO LIVE!

Slide13

CLUB REQUIREMENTSInvolvement in Campus activitiesOne public service project each year Attend Student Senate meetings or send a report to the Student Senate Secretary to be shared at meetings

Regular meetings during the year

Keep record of minutes

Submit required paperwork for travel at the beginning of each semester

Follow all College and Club policies and procedures

Slide14

Purchasing/Student Travel Procedures

Funding and financial requests

Club funding/fundraising

Event Planning

It is the advisors responsibility to know the policies and procedures in the

Guidebook

and help students through the different processes

.

Reach out if you have questions!

Slide15

STAY CURRENT!Is your Club website and social media up-to-date?

Slide16

MINUTES AND AGENDASWhy take minutes?

Clear record of what was decided at meetings

Clarification and understanding among members

Needed as documentation for travel

Minutes should include:

Date, time

Who attended

What was decided

Slide17

TIPS FROM CLUB ADVISORSOpen Purchase Orders Be specific (catering, US Bank, etc.)

Club leaders should be to attending Student Senate meetings

Others?

Slide18

MEETINGS TO KNOW ABOUTStudent Senate

Meetings

EPC – 1

st

& 3

rd

Wednesdays of the Month (except for breaks) in E101

BPC – 2

nd

& 4

th

Wednesdays of the Month (except for breaks) in

H195

Student Life Board

Meetings

Dates available on

Student Life Board Page

Slide19

Aug 27 (EP) Aug 29 (BP)Sept. 30 Annual Recognition & Club Advisor ExpectationsMarch 27 Club leader lists due-SAL Awards April 1 Fiscal Year 2021 Club Funding RequestsMay 1

Advisor End of year report Due

Welcome week involvement fair: 4-6pm

MARK YOUR CALENDARS!

Slide20

QUESTIONS?BPC Contact: Laura.Nguyagwa@hennepintech.eduEPC Contact:

Jese.Ledbetter@hennepintech.edu