ADVISOR TRAINING CENTER FOR STUDENT INVOLVEMENT - PowerPoint Presentation

Slide1

ADVISOR TRAININGCENTER FOR STUDENT INVOLVEMENT

University of Wisconsin-MilwaukeeSlide2

The purpose of this presentation is to help acquaint you with the theoretical concepts behind advising a student organization, as well as UWM specific information that students in your organization want to have.If you ever have questions about policies, procedures, or just need advice, please contact the Center for Student Involvement (CSI) activities@uwm.edu or 414.229.5780

We appreciate you for your commitment to the UWM Student

Organizations.

PURPOSESlide3

Definition of Advisor1. An educator who advisor

students in academic and personal matters.

2. One who gives advice or

counsel.

Synonym: Educator, Mentor, Friend, Referee, Confidant, Role Model, Counselor

Advising

means challenging and supporting students to become better leaders. A good advisor will use their personal and professional experience to motivate individuals and the group toward a common goal.

UNIVERSITY ADVISORSlide4

Advising is a unique opportunity to interact with UWM students outside of the traditional classroom setting.

There are many benefits involved in advising:Making

a difference in the

lives of

students & the UWM communityKeeping aware of campus events

Building community

WHY BE AN ADVISOR?Slide5

Facilitator provides as much support, information, interaction and control as is reasonably necessary and appropriate in the situation. Students must choose for themselves and shoulder significant responsibility for outcomes of their choice.

The key is that the facilitator manages the parameters under which choices are made.A facilitator adapts and varies the level and nature of his/her involvement.

Facilitators help students make intelligent, fair and reasonable choices.

*The Rights and Responsibilities of the Modern University: Who Assumes the Risk of College Life?, Robert Bickel & Peter Lake, 1999*

FACILITATOR

ADVISING MODELSlide6

UWM is home to over 300 student organizations categorized as:*Cultural

*Departmental/Academic*Fraternity

*

Governing

*Honor Society *Political*

Professional

*Recreational*Religious *Service*Social Action *Sorority

THE BASICSSlide7

All registered student organizations must have an advisor who is employed at UW-Milwaukee. (Student Employees, Teaching, Research, or Graduate Assistants do not qualify). Advisors may be chosen because of their academic backgrounds or by their personal

interest.Advisors are educators outside the classroom setting and a resource person for the organization.

ORGANIZATION ADVISOR

REQUIREMENTSSlide8

An Advisor is a…

An Advisor is not…

*

Mentor

* A director of the organization* Role model

*

The primary record-keeper* Default Historian * A member of the organization* Cheerleader * Simply a name on a registration form

* Resource*

Facilitator

As

an

advisor

to a student organization, you have a legal responsibility to the organization and the

University.

ADVISOR ROLESSlide9

Advising is the practice through which student’s development can be directly encouraged. An advisor helps individuals identify choices and take responsibility for the choices they make.

Your main function is that of an educator that provides information, presents alternatives, encourages responsibility, supports creativity, and challenges students to think and grow.

The

various hats of an

advisor can be placed into three basic categories: Program

Oriented

Group Development OrientedLiaison OrientedADVISOR ROLES CONT.Slide10

Advise students in planning projects, events, or programs (i.e. meeting, social, fundraiser or community service).Provide advice regarding timing of event, order of events or other ways to get

involved.

PROGRAM

ORIENTEDSlide11

Focus is with enhancing the development of:Individual

skills (assertiveness, budgeting, time‐management)Group skills (problem‐solving, decision‐making, cohesiveness)

GROUP

DEVELOPMENT ORIENTEDSlide12

Advisors serve as liaisons between the university and the organization by providing information regarding:University

policyProcedureGuidelinesMaking appropriate contacts

Advisors

also link past members and traditions with new members by providing

continuity.

LIAISON

ORIENTEDSlide13

Develop realistic goals for the academic year.Be aware of all plans and activities of the group and inform them of all

university policies.Provide

continuity within the group and be familiar with the history and

constitution.

Assists in evaluating programs and provide constructive criticism.

RESPONSIBILITIES

OF THE ADVISOR TO THE ORGANIZATIONSlide14

Establish a clear understanding between yourself and the organization as to your role and function.It

is the responsibility of the organization to communicate their needs to their advisor.

Establish

lines of communication and the best methods of

communication.The

President/Primary Leader should meet with you regularly to discuss matters and relay

information.The President/Primary Leader should consult with you prior to any major changes in structure.RESPONSIBILITIES OF THE ORGANIZATION TO THE

ADVISORSlide15

The advisor works with but does not direct the activities of the group.The advisor has a responsibility to both the institution and organization to keep their best interests in

mind.

RESPONSIBILITIES

TO INDIVIDUALS IN THE GROUPSlide16

RESPONSIBILITIES TO THE UNIVERSITY

It can be challenging to work with a new group of students, but they will definitely look to you for guidance. Here are some

publications that can provide you with helpful information:

Student Activity Guide

Student Organization Manual

Programming Manual

Fund Raising ManualSegregated Fees Policy and Procedureshttp://www4.uwm.edu/sao/publications/index.cfmThe advisor meets with the officers individually (one‐on‐one meeting) to review the advisor expectations.

Review the organization’s constitutionSlide17

Receive a copy of all correspondenceRequest the treasurer’s books at the end of each semesterKeep the official files in your office

Let the group work out its problems, including making mistakes

Request a written evaluation at the end of each semester

Cancel any activities that you believe have been inadequately planned

Approve all candidates for office in terms of scholastic standing; periodically check their GPA’s

Take an active part in any conflict with members of the University staff

Take and active part in officer transition and trainingMediate conflicts as they ariseVeto a decision when it violates a by-law or constitutionKeep the group aware of its stated goals, purpose and objectives

The Advisor agrees to….Attend all general meetings of the organizationAttend all officer meetings

Call meetings of the officers when deemed necessary

Explain university policies where appropriate

Explain university policy to the membership once a year

Help the president prepare the agenda before each meeting

Serve as parliamentarian to the group

Speak up during discussion when you feel the group is about to make a poor decision

Be quiet during general meetings unless called upon

Provide resources and ideas to the group

Take an active part in formulating goals for the group

Act as a member of the group, except in voting and holding office

Advisor's

Agreement Slide18

SERVING AS AN ADVISOR

The

advisor

helps the students find a balance between their academics and their co‐curricular

activities.The advisor

encourages each individual to participate in, and plan group

events.Slide19

LiteratureNational Center for Student Leadership White Paper; “Risk Management for Student organization Advisors”.National Center for Student Leadership; ‘Risk Management 101”

RESOURCESSlide20

Office Hours:Monday – Thursday 8:00 a.m. until 5:00 p.m.Friday 8:00 a.m. until 3:30 p.m.Office Phone Number

414-229-5780Emailactivities@uwm.edu

Please contact the Center for Student Involvement for any questions