GUI Submit a Travel Expense Adjustment Request ECC 607 vers 10 1 SAP GUI Submit A Travel Expense Adjustment Request Travel Arranger 01202017 GUI Submit a Travel Expense Adjustment Request ECC 607 vers 10 ID: 569164
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SAP GUI – Submit A Travel Expense Adjustment Request – Travel ArrangerSlide2
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Tips and Tricks
Tips and Tricks
This form is to be use to submit adjustments to paid Travel Expense Reimbursement requests
The form will only display the last 12 months of paid TEVs. If the TEV is older than 12 months, select “select all trips”
Transaction code is Y_DC6_14000586
Transaction can only be executed by Travel ArrangersSlide3
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GUI Submit a Travel Expense Adjustment Request
Execute transaction code: Y_DC6_14000586. Enter the employee number and then press Enter
If the trip to be adjusted is over 12 months old, select “Select All Trips”Slide4
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GUI Submit a Travel Expense Adjustment Request
To select a trip, click on the “Display” icon. This will open the form to be completed.Slide5
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GUI Submit a Travel Expense Adjustment Request
Only one active adjustment can be submitted for a trip at a time, additional adjustments for the same trip cannot be entered if there is currently an adjustment pending. A message indicating an active workflow will be displayed in the Adjustment Details.Slide6
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GUI Submit a Travel Expense Adjustment Request
To select a trip, click on the “Display” icon. This will open the form to be completed.Slide7
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GUI Submit a Travel Expense Adjustment Request
View the existing expense statement by selecting Get Statement.Slide8
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GUI Submit a Travel Expense Adjustment Request
After reviewing the existing statement, return to the adjustment form by selecting the “back” key.Slide9
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GUI Submit a Travel Expense Adjustment Request
You can also review all of the existing attachments for the trip by selecting “view attachments”. Slide10
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GUI Submit a Travel Expense Adjustment Request
Next enter the following:
1. Enter the Estimated Adjustment Amount
2. Use the Drop down List to select a reason. For a request with multiple adjustments, select the reason with the largest dollar amount.
3. Enter the details for the adjustment. Provide a clear explanation for the adjustment and include specific amounts to avoid delays and having to resubmit the request.Slide11
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GUI Submit a Travel Expense Adjustment Request
After entering the specific information on the adjustment request, add supporting documentation by using the “Add Attachment” button.Slide12
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GUI Submit a Travel Expense Adjustment Request
A pop up box will appear. Find the location where the file is currently saved, select the file and then select open. This will attach the file.Slide13
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GUI Submit a Travel Expense Adjustment Request
Once you have completed the form and attached all supporting documentation, select the “submit for approval” button and this will create a workflow to the supervisor for review and approval. This screen will close and you will be returned to the main SAP menu.Slide14
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Additional Resources
Need help?
Contact the Travel Expense Help Desk:
1-800-824-0626 outside the Harrisburg area
717-346-3401 within the Harrisburg area
Co-travelaudits@pa.gov