Document Conversion Services 1 2 Make it easy for Customer to connect with Small Partners Would it be easier to deal with small partners purchase orders if no representative was required to handle partner faxes and emails ID: 725675
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Explore all capabilities of
Document Conversion Services
1Slide2
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Make it easy for Customer to connect with Small Partners
Would it be easier to deal with small partners’ purchase orders if
…
no representative was required to handle partner faxes and emails?Slide3
Assume the processing of an order or invoice costs $10
Automation = improved cost savings & profitability
100 partners x
1000 transactions x $10 = $1M
1000 small partners x
100 transaction x $10 = $1M
The cost is in the manual processing of a document, regardless of volume per partner
3
There is value in automating small trading partnersSlide4
Document Conversion Services
Document
Conversion Services
Your Company
Supply Chain Business Network
Trading Partners
Fax
E-mail
EDI
Document Conversion Services is a solution that allows for the
transformation of non-structured documents into an EDI or other structured format
, so that the
customer can aggregate all of the partners’ traffic through existing connection with SCBN
.Slide5
A solution that allows for the transformation of non-structured documents into an EDI / structured format.Document inputs: Fax, Postal Mail, Email.Utilizes a combination of Freeform OCR Technology, proprietary technology and process to quickly deliver accurate information to customer EDI mailbox.Average cycle time from receipt of fax to delivery to EDI mailbox is less than 90 minutes with a goal of greater than 99.5% field level accuracy.
Solution for various document types.Purchase Order (e.g. 850, 860), Invoice (e.g. 810) available as standard offerings.Other documents can be customized.
What is Document Conversion Services?Slide6
Document
Conversion Services
Your Company
Trading Partners
Fax
E-mail
Document
Conversion Services
Trading Partners
Fax
E-mail
Forward to
Receiving documents alternativesSlide7
Reduce errors, thereby greatly decreasing costs
Advanced OCR/ICR technology interprets all images fast and accurately.
Archive provides complete audit trail and transaction history.
Customer can be involved for exception handling.
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Business rules can be customized to enhance the flexibilityDB validation
, Business rule validation and some human intervention are involved to extract supplementary data and fulfill complex business logic.
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Data pre-defined in
Document Conversion Services
Retrieve pre-defined informationSlide9
Handwriting can be recognized.46 different languages are supported.Audit trail is available. Complex business logic can be fulfilled by customization.Retrieve relevant information according to specific filed.Check if mandatory fields are provided.
Generate serial number according to customized rules.Create multiple PO for multiple PO line items.9
Capabilities in this specialized areaSlide10
Document Conversion Services workflow views Invisible to customerSlide11
Incoming document in FaxSlide12
Incoming document in E-mailSlide13
Inbound queueSlide14
Inbound documentSlide15
Extracting primary data automaticallySlide16
Extracting supplementary data manually
Data pre-defined in
Document Conversion Services
Complex business logic can be fulfilled by customization.
Retrieve pre-defined informationSlide17
EDI message sent to NetworkISA*00* *00* *ZZ*TANGO123 *ZZ*TESTFS *160125*1131*U*00501*000000846*0*P*>
GS*PO*TANGO123*TESTFS*20160125*1131*000000846*X*005010ST*850*000000001BEG*00*SA*101**20090313ITD*01*3*2**10**30DTM*011*20150201N1*RT*BELLWETHER GARDEN SUPPLY*92*BCS-6601554
N3*1505 PAVILION PLACE
N4*NORCROSS*GA*30093-3203*USA
N1*ST*BELLWETHER GARDEN SUPPLY*92*12345N3*1505 PAVILION PLACE
N4*NORCROSS*GA*30093-3203*USAPO1**143**3.95**VN*POTS-30230PID*F****Catalog # P70325: Clay Flower Pot - 24 in.PO1**22**7.95**VN*POTS-30300PID*F****Catalog # P70340: Wood Barrel Planter - 2 ft.SE*15*000000001GE*1*000000846IEA*1*000000846Slide18
Handwriting can be recognizedUncertain text/document will sent to customer support team to confirm.Slide19
Support 46 different languages
English, German
(old & new spelling)
, French, Chinese
(Simplified & Traditional)
, Dutch (Netherlands & Belgium), Italian, Spanish and many more.Services specialists speak a variety of languages.Slide20
Exception can be customized
Different type of exception can be defined.
Services specialists work with customer support team to solve document exceptions.Slide21
Bad quality documents can be processedReadable elements will be captured. Customer being informed with original document on web portal.
Customer elect to continue process or close the transaction.Slide22
Customer viewsCustomer can only view their own documentsSlide23
Document list view
Document status
Error reportSlide24
Error reportSlide25
Document view
Raw document
Error messageSlide26
Document list view
Document status
The document status will be updated after EDI transaction being posted.Slide27
Audit trail Complete audit trail of the transaction can be made available to provide time line of the transaction.Slide28
Report
Report can be customized.Slide29
Improve staff productivity, data timeliness and reduce error rates when receiving Purchase Orders and PO Changes from non electronically (EDI) enabled customers by implementing an automated solution. Implement "Document Conversion Services" to transform FAX images and .pdf documents into electronic (EDI) messages that can be consumed by back end systems just like their current EDI transactions.
More automated and streamlined process for exchanging data with trading partners to save time and reduce errors for both the trading partners and the client.
A public food company
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Now with Document Conversion Services you can…
Reduce errors, thereby greatly decreasing costs
Enable a streamlined and consistent order flow with improved visibility and responsiveness.
Create "stickiness" with customer’s trading partners
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