Honeywell Inbound Shipping Solution Implementation - PowerPoint Presentation

Slide1

Honeywell Inbound Shipping Solution Implementation

TMS (Transportation Management System)

xC

arrier

Wave 5 Deployment Slide2

Policy Letter sent to Suppliers

Dear Valued Supplier, 

Adopting a Transportation Management System (TMS) to control costs and manage our transportation lanes more effectively in today's fast-changing environment is a natural next step in Supply Chain Management. To take us to the next level, we've integrated a web-based shipping application called xCarrier into our Honeywell Aerospace standard Enterprise Resource Planning (ERP) system that is currently running SAP Software. 

xCarrier will allow Honeywell to better manage our inbound freight costs and provide real-time visibility to supplier shipments using Advanced Ship Notices (ASN).  All required documentation, including SPOC239 label, carrier label will be printed out of the xCarrier system. 

Initial implementation of our xCarrier system begins with suppliers to our Phoenix Engines facility.  This deployment in June will be followed by a series of deployment waves through the end of the year for our other sites.

xCarrier will become the standard method that suppliers will use to ship to Honeywell.  Existing Honeywell carrier account numbers will be deactivated after an initial deployment grace period.  All inbound Honeywell funded shipments will be required to be sent though the xCarrier system. 

Currently, not all Honeywell Aerospace sites are up on SAP.  Consequently, those sites not running SAP are not able to use xCarrier functionality at this time.  A complete list of Honeywell sites currently not in scope for xCarrier shipments will be communicated by our TMS team to all suppliers. 

We know this requirement will require internal process changes in your organization, therefore we will be providing training. The TMS team has already contacted suppliers to Phoenix Engines and completed preliminary training.  Additional training sessions will be scheduled.  Training Material is being finalized and will be distributed to all suppliers.

Our Buyers and Supplier Development Engineers are aware of these changes but if you have questions, please contact the TMS team first at their team mailbox: 

AeroXcarrierSupport@honeywell.com

.

Your help and cooperation in this effort is greatly appreciated.  Thank you.

Sincerely,

Jimmy McDonald

Vice President, Honeywell Global SourcingSlide3

Supplier Support Information:

 You will need the following information to assist with supporting Suppliers in the setup and use of this tool: 

Honeywell Aerospace Supplier Portal (HASP) Link (xCarrier)

Supplier Training Documentation

 xCarrier Support Mailbox

Buyer Training Two Buyer Training sessions for EMEA Region Scheduled for September and more will be scheduled if required.

Support InfoSlide4

Honeywell

AeroSpace

P

ortal (HASP)Slide5

Supplier goes to

HTTPS://HASP.HONEYWELL.COM and clicks on the “Request Access” Link.

Obtaining an AccountSlide6

Obtaining an Account (Cont.)

Supplier Fills out the form to request an account to the xCarrier System. Slide7

Training documentation repository

Training Documentation Can be accessed by Suppliers at

HTTPS://XCARRIER.HONEYWELL.COM/XCARRIERDOCS

Slide8

For any questions related to

Xcarrier, send email to:AeroXcarrierSupport@Honeywell.com

Support mailbox monitored 24 hours a day during working days.

SupportSlide9

Supplier Process Changes

Previous Process

Suppliers

print ASN labels …

By logging into

ESIS and printing

By accessing internal standalone apps or using automated ERP processes

Suppliers ship …

By using standalone

apps or automated ERP processes

, e.g. FedEx Ship Manager, UPS

Worldship

, DHL

EasyShip

By using internal integrated shipping apps

Suppliers additional activities …

Answer phone calls from Buyers re ship status

Send Buyers spreadsheets of what’s been shipped and their tracking numbersSlide10

Supplier Process Changes

New Process

Suppliers ship … By logging into xCarrier. Shipping and labels integrated in one step. Buyer has real-time info in SAP

Suppliers migrating from standalone systems report new process easierSlide11

Supplier Advantages

Advantages

Real time interface to Honeywell SAP system

Automatically retrieves Ship to address

Automatically retrieves material due on PO

Automatically chooses carrier and service levelAutomatically updates PO with ASN/Inbound Delivery #, carrier tracking #, POD info and ETAEliminates paper Routing GuidesEliminates keeping track of Honeywell carrier accountsEliminates filling out and submitting ASNs

Eliminates emailing spreadsheets of items shipped / Reduces calls from Buyers for ship status

Easy expedited shipping path with one-click access to buyers

and their backups if they are outSlide12

Shipment Expedite Request Process

(Buyer)Slide13

Supplier Expedite Request

When you know you need Expedited ship, modify PO to approve

5 Easy

Steps (30 sec)

ME22N and retrieve PO

Open Header

Click on Carrier Override

Enter “carrier expedite”

Save

Remember to remove approval after supplier ships if there is anything left on the PO Slide14

Supplier Expedite Request

Optional method: Enter the specific SO10 Text or Search for it

Complete instructions here - Slide15

If you forget to pre-approve, the Supplier can send reminder…Slide16

If you will be out, set you Out of Office with Auto Forward in Outlook Slide17

AppendixSlide18

ESIS ASN to xCarrier ASN Transition Slide19

Supplier Tasks:

IF an ESIS ASN has been issued/created prior to xCarrier Go-Live

IF materials have shipped against the ESIS ASN, no action is required. Simply proceed to process the next lot utilizing xCarrier.

IF materials have not shipped, notify Buyer to delete the Inbound delivery (ASN) generated via ESIS before processing in xCarrier

Buyer will advise when the Inbound Delivery ESIS ASN has been deleted, then proceed to utilize xCarrier for ASN & air waybill creation.

A robust communication process should exist at the supplier to communicate ASN creation failures to the buyer.

Buyer Tasks:

IF an ESIS ASN has been created @ time of Go-Live

Upon supplier request for ESIS ASN deletion, proceed to VL32N and delete the SAP Inbound Delivery (see next slide for deletion process)

Advise Supplier when task is complete and instruct them to utilize xCarrier to generate a new ASN

IF materials have shipped against the ESIS ASN, NO actions required, Receiving will receive materials against that inbound delivery and supplier will simply proceed to generate the next ASN via xCarrier.

IF supplier reports an ASN failure, review current ASN’s in the PO CONFIRMATION TAB.

ESIS ASN to xCarrier ASN Transition

ActionsSlide20

Lemon Shelf/Error Recognition & Resolution

Site Supply Specialist / ReceivingSlide21

PO & Conf Control Key –

Manual IBD Creation due to MIGO Error

A New PO from a Supplier who will be utilizing

xCarrier

will have a special Confirmation Control Key (CC Key) – The normal CC Key is the 0007, in order for

xCarrier

functionality to work properly & SAP inbound deliveries to properly link to the PO, the Z013 CC Key must be used.

Updates to the vendor master & IF required the PIR, the below CC key will be the default key.Slide22

PO & Conf Control Key –

Manual IBD Creation due to MIGO Error

These are examples of MIGO – 1

st

IF transaction is by PO & 2

nd

IF transaction is by the IBD.Slide23

PO & Conf Control Key –

Manual IBD Creation due to MIGO Error

Below & to the right is an example of an error

msg

the Receiving Dock would encounter if they attempt to process a receipt in MIGO against a PO requiring an inbound delivery, when one has not been created.

IF this error occurs, review of the PO is required, 1

st

validating the confirmation tab of the PO, specifically the CC Key. IF Z013, then an inbound delivery must be created.

NOTE: IF THIS ERROR IS RECEIVED @ TIME OF PROCESSING, PKG & PAPERWORK TO BE PLACED ON LEMON SHELF FOR SITE SUPPLY SPECIALIST TO RESOLVESlide24

Creating an IBD & Deleting an IBD

Lemon Shelf ItemsSite Supply SpecialistSlide25

PO & Conf Control Key –

Manual IBD Creation due to MIGO Error

In order to create an inbound delivery, proceed to transaction VL31N.

Here you will simply need the vendor # & the Purchase order, then hit Enter.Slide26

PO & Conf Control Key –

Manual IBD Creation due to MIGO Error

IF the PO contains multiple LI’s, select the LI’s within the IBD that are not required, then hit the ‘Delete Item(s)’ icon at the bottom of the page.

Don’t forget to

adj

the qty to the received qty if needed. Then hit save

Once within the IBD, prior to saving, the qty that appears represents the PO open qty – this will need to be changed to match the qty received, if a change is not required simply save

Prior to hitting Save, the delivery create Overview should look like this, now you are ready to save.Slide27

Deleting a SAP Inbound Delivery (ASN)

Within the VL32N transaction for that particular Inbound delivery, simply click the trash can… this will delete the delivery & allow the supplier to view total PO requirements in

xCarrier

Proceed to VL32N, input the Inbound delivery number, and ENTER

Capture the Inbound delivery from the applicable PO, located @ the item level in the “Confirmation” tabSlide28

Processing a PO with materials having a SN profile of Z001

Receiving PersonnelSlide29

PO & Conf Control Key –

VL32N Receipt for serialized PN’s (Full Stock Check)

When attempting to run a receiver via MIGO, when materials are serialized (serial # profile Z001 – SN Full w

StkChk

, which requires SN’s to be recorded @ time of receipt) you will see the following error

msg

at time of posting.

When received proceed to VL32N to process the goods receipt.Slide30

PO & Conf Control Key –

VL32N Receipt for serialized PN’s (Full Stock Check)

Proceed to VL32N, input the Inbound delivery number and ENTER

Within the delivery, once you’ve confirmed the qty’s, simply hit the Post Goods Receipt button.

Once posted, GR will be present in Purchase Order History tab.Slide31

FAQ’s

XCarrier – SAP InterfaceSlide32

ASN Review – PO Confirmation Tab

The ‘Delivery Date’ in the Confirmation tab is determined by the estimated transit time, at the time of shipment from the supplier (entered by supplier based on mod), plus the date of ASN creation – which gives a true on dock estimate.

Delivery date calculation does not include date of delivery creation or weekendsSlide33

ASN Review – MD04

The ‘Delivery Date’ or On Dock Date will be reflected in MD04; providing Planning with an improved vision to the estimated arrival of in-transit material