/
How to Survive Going Paperless How to Survive Going Paperless

How to Survive Going Paperless - PowerPoint Presentation

briana-ranney
briana-ranney . @briana-ranney
Follow
395 views
Uploaded On 2016-06-01

How to Survive Going Paperless - PPT Presentation

Pepper Jo Six Associate Director of PreCollege and Orientation Programs Office of Admissions Christy Oliver Associate Director of Operations and Processing Office of Admissions Kim Diawara ID: 344001

application office documents admissions office application admissions documents workflow associate director process diawara kim processing definition staff colorado user

Share:

Link:

Embed:

Download Presentation from below link

Download Presentation The PPT/PDF document "How to Survive Going Paperless" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.


Presentation Transcript

Slide1

How to Survive Going Paperless

Pepper Jo Six

Associate

Director of Pre-College and Orientation Programs

Office of Admissions

Christy Oliver

Associate Director of Operations and Processing

Office of Admissions

Kim

Diawara

Transfer Credit Manger

Office of AdmissionsSlide2

Technical Definition: A sequence of connected steps where each step follows without delay or gap and ends just before the subsequent step may begin. Functional User Definition: A process that takes documents from A to Z within an electronic system

End User Definition: YEA!!! No more paper on my desk!

What is workflow?Slide3

How to Get Started

Do your research

What are office needs

Understand your business process

How do documents currently flow?

White Board it!

Be sure you understand what should happen to the document at any given point in time

Who needs access and at what level

Find out what your IT staff like for bribes

Slide4

Benefits

Priority Processing

By application date

By application status

By Residency

By application level

Streamline Processing

Don’t see document until you need to

No more lost or misfiled student documents

Process is more efficientSlide5

Requirements for a successful workflow

Strong IT support

Initial coding, updating scripts throughout the year, troubleshooting

Emphasis on training and accuracy

Lengthy training process, detailed manuals, buy-in from staff

Management oversight and monitoring

Workflow buckets need to be monitored to move staff where it is needed, priorities and goal-setting necessary on a daily or weekly basis

Communication

Representatives from all areas of office (IT, scanning and capture, CRM, application processors) should meet regularly to make sure everyone is on the same (paperless) pageSlide6
Slide7

Workflow ScriptsSlide8

Current WorkflowsHigh School Transcript

College Transcript

Military Transcripts

Miscellaneous Documents

Application Signature

Criminal History

Midterm Grades

Application Fee Waiver request

GRE test scores

GMAT test scores

Tuition Classification Form

Major Response FormSlide9

Go From thisSlide10

TO THIS!Slide11

???????Slide12

Contact Information Pepper

Jo Six –

pepperjo@uwyo.edu

Associate Director of Pre-College and Orientation Programs

University of Wyoming

Christy Oliver -

Plumb@uwyo.edu

Associate Director of Operations and Processing

Office of Admissions

Kim

Diawara

-

Kim.diawara@colorado.edu

Transfer

Credit Manager

University of Colorado

Boulder