Procedure Donna Parton Assistant Administrator Leadership Training Florida District of Key Club International A good chairman is one who inspires confidence by his assurance and who keeps the assembly informed at all times as to what is before them for consideration and vote ID: 160685
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Slide1
Parliamentary Procedure
Donna Parton
Assistant Administrator, Leadership Training
Florida District of Key Club InternationalSlide2
A good chairman is one who inspires confidence by his assurance, and who keeps the assembly informed at all times as to what is before them for consideration and vote.Slide3
What is Parliamentary Procedure
?
A code of ethics and rules for
working together in groups Slide4
Purpose
Expedite business.
Maintain order.
Insure justice and equality for all.
Aid in the accomplishment
of the objectives.Slide5
Expediting Business
1. Begin on time.
2. Be thoroughly prepared.
3. Use an agenda.
4. Know Parliamentary Procedure.
Use proper parliamentary terms to keep
a smooth flow throughout the meeting.Slide6
5. Appoint a Parliamentarian.
6. Use unanimous consent when possible.
7. Request that reports be written and
orally summarized.
8. Request that motions be written.Slide7
9. Keep all discussion directed through the
chair.
10. Allow discussion only after a motion has
been seconded.
11. Restate the motion after it has been
seconded and open the floor for debate.Slide8
12. The Chair should always remain impartial.
13. Set time limits for debate if necessary.
14. Allow members to speak a second time on
a motion
, only if those who have not
spoken
the first time on the motion do not wish
to
speak.Slide9
15. Restate the motion prior to the vote.
16. Print all announcements in advance
and distribute, or ask that all
announcements be given to one
officer to read or summarize before
adjournment.Slide10
17. Look as if you enjoy presiding!Slide11
Order of Business
Call the meeting to order
Pledge and Invocation
Reading and approval of minutes
(Minutes approved as read/corrected)
Treasurer’s reportSlide12
Officers’ reports*
Committee Reports*
*
If there are no recommendations, the report is filed.
If there is a recommendation, committee chair
moves the recommendation be adopted.
Unfinished (old) business
New business
Announcements
AdjournmentSlide13
Presenting Main Motions
1. Rise and address the presiding
officer.
2. Wait to be recognized.
3. State your name and position.
4. Propose the motion.
“I
move
we….”
5. The presiding officer asks for a second.Slide14
6.
Another member seconds the motion.
*A seconder does not need to agree with the motion
.
Some motions do not require seconds.
reports from committee
privileged motions (immediate importance)
incidental motions
Point of order or information
Object to consider
Division of the house
Slide15
7. Presiding officer states the question.
“It has been moved and seconded that….”
8. Discussion if the motion is debatable.
Amend
: inserting, adding, deleting, or substitutingSlide16
End debate
“I move the previous question”.
or
“I call the question”.
Requires:
a second
no debate
2/3 voteSlide17
9. Disposition
of Motion
vote to approve
postpone discussion
refer to committee
(all those in favor signify by saying aye
all opposed signify by saying aye)
10. Results of the vote is announced.Slide18
Let’s Practice !
1. Rise and address the presiding officer.
2. Wait to be recognized.
3. State name and position.
4. Propose the motion.
5. The presiding officer asks for a second.
6. Another member seconds the motion.
7. Presiding officer states the question.
8. Discussion
Amend: insert, add, delete, substitute
9. Disposition of motion:
vote, refer to committee, table…
10. Results of the vote is announced.