Requirements 22 and 25 Summary Reporting Data Laurence Brewer Director National Records Management Program Background NARAOMB M1218 Managing Government Records Directive included the following two requirements ID: 919168
Download Presentation The PPT/PDF document "Managing Government Records Directive" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Managing Government Records Directive
Requirements 2.2 and 2.5Summary Reporting Data
Laurence Brewer
Director, National Records Management Program
Slide2Background
NARA/OMB M-12-18, Managing Government Records Directive, included the following two requirements:
2.2: Report on
permanent records
in FRCs (Part A) and agency custody (Part B) that are 30 years old or older
2.5: Report on agency records in FRCs (Part A) and agency custody (Part B) that are unscheduled.
2
Slide3Process
Reporting requirement and template for Part B was distributed to agencies on May 28, 2013Agencies were directed to submit reports to NARA via the annual RMSADeadline was extended to the end of February 2014 due to Government shutdown and additional follow up
3
Slide4Current Status
Developed statistics on data receivedReport and follow up actions being reviewed internallyWe expect to continue requesting data on unscheduled records as part of the RMSAConsidering next steps for 30 years old or older
permanent records
4
Slide5Response: 30 Year Old Records
5
Slide6Response: 30 Year Old Records
48 (18%) agencies provided no response to the 2.2 Part B Requirement115 (43%) completed and submitted the spreadsheet63 (23%) reported having no records that meet the 2.2 Requirement
42 (16%) reported other responses (e.g., insufficient agency resources, do not know, in progress
6
Slide7Volume: 30 Year Old Records
7
Slide8Volume: 30 Year Old Records
Part A (FRCs) 1,356,555 CF Part B (Agency Physical Custody) 537,292 CFEstimated Additional Volume 420,489 CF
Total: 2,314,336 CF
8
Slide9Volume: 30 Year Old Records
Top 5 agencies with the largest volume of records identified on the Part A spreadsheet:
1. Immigration and Naturalization – 390,068 CF
2. Veterans Benefits Administration – 376,021 CF
3. Bureau of Indian Affairs – 97,864 CF
4. Patent and Trademark Office – 39,778 CF
5. Defense Intelligence Agency – 17,250 CFTOTAL: 1,356,555 CF (not including records in STL)
9
Slide10Volume: 30 Year Old Records
Top 5 agencies with the largest volume of records identified on the Part B spreadsheet
:
1. U. S Forest Service – 27,000 CF
2. National Geospatial Intelligence Agency – 20,379 CF
3. Department of Justice:
Federal Bureau of Investigation – 54,549 CF Headquarters/Department Level – 363,027 CF 4. Department of Energy
National Nuclear Security Administration – 12,237 CF
Headquarters/Department Level – 12,816 CF
5. National Aeronautics and Space Admin – 13,050 CF
TOTAL: 537,292 CF
10
Slide11Additional Details
Data reported for 2.2 includes both textual and non-textual recordsVolume based on age of the records and not on their eligibility for transferData quality issues suggest need for validation
11
Slide12Next Steps
The project team is continuing to review the data received and identifying where additional follow up and/or further clarification is needed
The team will adopt criteria and identify the top priorities for
accessioning
In
2015,
the team will develop transfer plans with agencies to accession the eligible priority records into the National Archives.12
Slide13Response: Unscheduled Records
13
Slide14Response: Unscheduled Records
160 (60%) agencies provided no response to the 2.5 Part B Requirement107 (40%) completed and submitted the spreadsheet51 of the responding agencies did not return a spreadsheet, indicating they did not have any unscheduled records, were working on it, etc.
14
Slide15Unscheduled Records Series
15
Slide16Unscheduled Records Series
By format, the unscheduled records series in agency custody (Part B) include:3,306 textual series1,759 electronic series725 mixed series
18 series of motion and stills
10 series of maps, charts
16
Slide17Unscheduled Records Series
For electronic series, the agencies reporting the highest volumes:National Guard Bureau 633 SeriesGeneral Services Admin 351 SeriesDOJ Headquarters 126 Series
EOUSA 111 Series
17
Slide18Next Steps
Individual agency reports will be shared with your appraisal archivist, who will work with you on plans to address these unscheduled recordsOther potential actions may include:Webinar on inventorying recordsSharing best practices
18