COVENANT UNIVERSITY - PowerPoint Presentation

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COVENANT UNIVERSITYEXECUTIVE ADVANCE FOR FACULTY AND SENIOR NON_TEACHING STAFF2015/2016 ACADEMIC SESSION

Theme: SPECIAL PRESENTATION ON COVENANT UNIVERSITY INFORMATION COMMUNICATION & TECHNOLOGY(ICT) POLICY (The Covenant University ICT policy document, adapted from the ICT policy developed by NUC a‐ policy document expected to serve as guidelines for ICT development in Nigerian Universities) byProf. Samuel N. JOHNAugust 2015Slide2

AGENDAGroup A

Introduction Policy Objective/Statement of Purpose Status of ICT in the University Applications of ICT to Education in the University Scope of the ICT Minimum Guidelines Approval of Minimum Guidelines Document Group B (Network Development and Management Policy)

Connection and Usage Of ICT Facilities

Group C (

Data Protection Policy)

BYOD

Group D (

Access Management and

Control

)

ICT Capacity

Building

E-Learning Policy and Control/Maintenance of ICT Policy

Collaboration

Services and Resources Sharing

Group

E ((

ICT Policy: Additional Information Developed in

Appendices

)

Feedback

and Further Information

Conclusion

The Way ForwardSlide3

A. IntroductionDefinition:

ICT policy document is the acquisition, processing, storage and dissemination of vocal, pictorial, textual and numerical information by microelectronics based‐combination of computing & telecommunications. ICT

is the branch of engineering that deals with the use of computers and telecommunications to retrieve, store and transmit information.

This

Policy sets the

‘ground rules’

for what the Covenant University reputes as acceptable use of Information Communications Technology (ICT) policies

.

This

ICT Policy

document applies to

all staff

,

students

and

authorised users of CU ICT facilities

.

Covenant

University allows reasonable personal use of its ICT facilities, subject to the open but restricted and discretionary

limits.Slide4

Policy Objectives

There are several objectives that could be looked into depending on the University vision and mission. In such, we have proposed this ICT Policy in accordance to the relative CU mandate as follows:Ensure provision and maintenance of infrastructural facilities necessary for ICTs development, such as reliable supply of electricity, telecommunications and transport.Promote

and support the systematic, relevant and sustainable

development of ICTs.

Establish

structures for effective implementation of ICTs strategies.

Encourage

the development and use of and ensure equitable access

to benefits

offered by ICTs

across the colleges of the UniversitySlide5

Key elements of this Policy

Intended for provision of ICT Policy to authorised users to support learning, teaching, research, project, administration and the University approved business activities Reserves the right to take appropriate action against users using ICT facilities or suspected of using CU ICT facilities in a manner decides as unacceptable use of it resources. Indemnity is proposed to be enforced amongst University UsersMisuse of the ICT facilities and system that may cause the prompting of formal disciplinary procedures

All

authorised users of University ICT policy and facilities provided are subject to the same laws and policies that apply to other forms of communication within and outside the University premises. Slide6

Statement of Purpose

ICT Policy serves to guide the handling of organizational information within the departments, units and the University as a whole.by ensuring compliance with applicable statutes, regulations, guidelines and mandates for the management of information resources; and thereby establish prudent practices on Internet and the University intranet use. Uphold the integrity and image of the University through defined standards and guidelines for ensuring that the content of the University’s

websites

is accurate, consistent and up‐to‐date.

Serve

as the pointer for the departments and units’ mandate in supporting users, empowering them towards making maximum use of ICT

services, resources

and specifying the necessary approaches.

Guide

the process of enhancing utilization of ICT resources through proper training.

Outline

the

rules and guidelines that ensure users PC and other Hardware are in serviceable order

, specifying best practices and approaches for preventing

failure

Amongst many othersSlide7

Statement of Purpose (Cont’D)

Provide a paradign for establishing the Universities database service that will support group working on systems development Advice Departments and Units in procuring ICT related infrastructure software in the University Promote widespread use of ICT applications in Colleges, Schools, Departments and Units for efficient teaching, research and learning Promote infrastructure upgrades and investment in new ICT technologies in order to maintain and improve the University’s rating as the best ICT driven private University in Nigeria Provide guidance in developing a broad based, reliable and secure communications infrastructure which shall conform to recognised international standards and support all services in the University

Provide

a framework for development and management of ICT network services that shall ensure the availability, enhanced performance, security and to reduce the cost of running the ICT Infrastructure Slide8

Status of ICT in the UniversityFor example in Covenant University the status of ICT users applies to the following:

The active ICT users of about 10,000 are as follows: Students (Undergraduate, Post‐Graduate) 8,000 Employees and family members 1,500 Life Long learners/Part-time and Visitors 500

As part of the University strategic planning options, we should expect increase of user input in this manner

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Applications of ICT to Education in the University

E-Book/E-Journal:- “an electronic version” of a printed book although e‐books can and do exist without any printed equivalent. E-Assessment /E-Testing:- any assessment‐related activity./ use of a word processor to on‐screen testing. E-Learning:- uses an information network—the internet, an intranet (LAN) or extranet (WAN)—whether wholly or in part, for course delivery, interaction and/or facilitation. All forms of teaching

and

learning

that involve the

use an electronic medium

.

Tele-Conferencing:-

“interactive electronic communication among people located at two or more different places.”

E-Collaboration

:-

Web‐based collaboration tools, such as

email, message boards

and

real‐time chat connect learners to others

with access to the internet who can enrich the learning process. Slide10

Approval of Minimum Guidelines Document

Scope of the ICT Minimum GuidelinesClarifies critical areas in the development, application and collaboration of information and communication technologies in Covenant University. It lays out a roadmap for synergy in the University’s vision and strategy for guiding and supporting the University in the use of ICT as an enabling tool. ]The ICT minimum guidelines shall form the basis for the enhanced utilization of ICT in the University over the next three (

3 or 5)

years.

Slide11

B. Network Development and Management Policy

General Network Policy (Universal Availability, Reliability) University ICT Infrastructure Development (Development Plan ICT Network provision in new and refurbished buildings) University Backbone (Structure of University Backbone)

Campus

Area Network

(Structure of Campus Area Network)

Private

Networks

(Structure and other ICT equipment)

Access To ICT Facilities

(

Data

Centres

(Servers and Other ICT

equipment,

Access in an

Emergency, Access

by

Contractors,

Installation

of Power

cabling, Network

equipment

)

Configuration

(Access Points, Authority, Network Separation, Allowable Wireless

Use, Enforcement)Slide12

Connection and Usage Of ICT Facilities

Connecting to the ICT network Suspension and/or Termination of Access to ICT Networks Internet Protocol (IP) Addresses Additional or Changed Equipment (Monitoring of Network Performance, Web Filtering, External Data Communications)Software Development and Acquisition Procedure Data Acquisition and ManagementDatabase Management System (DBMS)Slide13

C. Data Protection Policy

Disclosure of Information/ information in transit Data and Information Accuracy Information RetentionSecurityBack Up and Disaster Recovery Plan (Disaster recovery plan; Downtime classification and Recovery schedule) Slide14

D. Access Management and Control

Physical Access Control Safety Rules Logical Control and Access to the InternetNetwork Control User Responsibilities (Antivirus) Anti‐Piracy Policy Resource Management – Physical (Procurement, Replacement of Infrastructure, Maintenance)Slide15

ICT Capacity BuildingAcknowledgement of Training Training Mode

(Trainees/ Trainers)Training Resources (Sustainability Infrastructure)SupportICT Literacy Slide16

E-Learning Policy

Introduction to E‐Learning PolicyE‐learning or Off Site Student GuidelinesThe University Web Site Authentication and Reliability of Content Policy Plagiarism Policy Other Restrictions and Limitations Design Policy Slide17

Maintenance of ICT Facilities

Inventory of Facilities Computer Systems/Peripherals Repair Centres Warranties on Equipment Corrective Maintenance Outsourced Maintenance Service Obsolescence of Equipment Preventive Maintenance Slide18

Collaboration Services and Resources Sharing

Sharing of Infrastructure/ Resources Computer-Supported Collaborative Learning Coordination of Collaboration Cluster Management and Emergency Responses Collaborative Capacity Building Slide19

E. ICT Policy: Additional Information Developed in Appendices

ICT Facilities Subject to Open But Restricted and Discretionary Limits Acceptable and Reasonable Use of ICT Facilities ICT Electronic Messaging Policy ICT Breach Management Policy CU Printing Policy BYOD – Bring Your Own Device Policy Slide20

Feedback and Further Information

 We planned to also include the feedback data responses from the university users as we hope that will engender in the evaluation processes of this policy for implementation and acceptance purposes by the management.The University welcomes feedback on this Policy.Slide21

Conclusion

In conclusion we envisage some decision as soon as this policy is concluded and presented to the management the followings:ICT Policy Implementation Capital Expenditure Plan for 5-Years (Financing-Application of ICT in Education)Planning Horizon-Application of ICT to Education (Applications of ICT for education delivery and event description)Planning Horizon-Application of ICT to AdministrationPlanning Horizon-Infrastructure (Strategic Plan-Infrastructure => Tradeoff of equipment for state of the art) etc.Slide22

The way ForwardISO 9001: Quality Management Systems Standards

– This must be considered and included in the ICT PolicyImplementation Events & Milestones constitute a committee to review the existing policy in progress and to come up with an idea how this can be implemented within the college based on the ICT equipment requirement as it differs from one college to another.But we should think of a questionWhat is the solution for a way forward? (a timely deadline for the final solution of the ICT policy to submitted ton the management using a Gantt Chat) Enterprise Resource Planning ERP will be considered i.e. paperless solutionSlide23

THANK YOU AND GOD BLESS