October 9 th and 13 th 2016 DYBSA Cooperstown Team Agenda Cooperstown Tournament Facts Fundraising Update and Expectations Team Tryouts and PlayerParent Commitments Q amp A Cooperstown Dreams Park Opportunity ID: 569478
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Parent Information SessionsOctober 9th and 13th, 2016
DYBSA Cooperstown TeamSlide2
Agenda
Cooperstown Tournament Facts
Fundraising Update and Expectations
Team Tryouts and Player/Parent Commitments
Q & ASlide3
Cooperstown Dreams Park OpportunitySlide4
Cooperstown Tournament Facts
Tournament Dates: August 12-18, 2017
Players must be eligible to play at the 12U level during the 2017 baseball season and may not turn age 13 before May 1, 2017
Minimum Roster: 11 players and 2 coaches
Each team supplies one approved umpire (umpire stays free)
All-inclusive cost: $995 per player/coach
Per Team Includes
: Hanging Bat Bag, Scorebook, Lineup Cards, Attaché Case and Ball Bucket
Per Player/Coach Includes
: Meals and Accommodations • Player Home and Away Uniform (hat, jerseys, and socks) • Player Warm-up Set (tournament & mock
Ts
, batting practice jacket and hat) • Coaches Gear (hat, 2 polos, pullover and jacket) • Secondary Insurance (team coverage) • Laundry Service (Sunday thru Wednesday) • 7 Games Guaranteed (weather permitting) • Personalized Player Baseball Cards • Induction into the American Youth Baseball Hall of Fame • American Youth Baseball Hall of Fame Tournament Ring • DVD of Team Webcast Game and Weekly Highlights • Ticket to the National Baseball Hall of Fame • Pass to Ride the Cooperstown / Charlotte Valley RailroadSlide5
Additional Budget ItemsTeam T-Shirts/Hats for Local Events and Travel
Transportation (Air and Ground)
Baseball Pants
Trading Pins and Bags
Team Banner for Local Events and Opening Ceremonies
Fundraising Goal: Cover 100% Costs for each playerSlide6
Key Cooperstown Financial Deadlines
Completed in 2015
November 1
March 1
Spring
Team Registration and Down Payment ($1,000)
Second Tournament Fee Installment Due ($3,000)
Final Fee Balance Due
to
Guarantee Team Placement ($10,925)
Purchase Airline Tickets, Attire, Promotional Items
Key Activity
DateSlide7
Agenda
Cooperstown Tournament Facts and Budget Overview
Fundraising Update and Expectations
Team Tryouts and Player/Parent Commitments
Q & ASlide8
Fundraising Update and Expectations
Activities to Date
Amount Raised
Blankets/Scarves/Hats/Mittens
~$1,000
Custom
Batting Gloves
~$1,000
Tanks/Smoothies
~$1,500
Paw Stencil
$460
Fundraising Results
$3,960
Total Funds
Available*$5,460
Available funds will cover $3,000 installment due November 1Minor initiatives drove decent fundraising results to date!Need to organize around a few, major winter/spring fundraisers to raise remaining funds
*Includes $2,500 DYBSA donation, less $1,000 deposit already paid to CooperstownSlide9
Fundraising Ideas
Tiger Blankets/Scarves/Hats
Baseball Tanks
Customized DT Batting Gloves
Smoothie/Coffee/Concessions Stand at Sporting Events
Paw Stencil
MyEvent
Delano Tigers Cooperstown Fundraising Website
http://dybcooperstownteam.myevent.com
Community Event w/Food, Band, Silent Auction and Raffle
Community and Grandparent Sponsorships/Donations
Community Garage Sale
Pizza/Candy Sales?
Omelet Breakfast?
Others?Slide10
Agenda
Cooperstown Tournament Facts and Budget Overview
Fundraising Update and Expectations
Team Tryouts and Player/Parent Commitments
Q & ASlide11
Team Selection Process
Tryouts for all interested DYBSA eligible* players will occur on Sunday, October 23, 6:00-7:30 pm, TAC gym or Field 9 depending
on weather
Outside evaluators will be used to evaluate hitting, pitching, infield, outfield
Once tryouts have concluded, players will be contacted and invited to participate on the team on or before Thursday, October 27
Family financial commitment is due by Tuesday, November 1 to secure your son’s roster spot on the team
Identification of coaches will occur after the team has been selected
* Players must be 12 years old as of May 1, 2017Slide12
By November 1, $500 down payment to secure/commit to spot on team (non-refundable if player drops out)
PENDING FUNDRASING RESULTS: By February 15
th
, additional $500 second payment ($1000 total per player) to ensure adequate funds for fees due on March 1 (non-refundable if player drops out)
Players will be reimbursed appropriately from fundraising balance after final individual/team costs are settled
Goal is for families to be reimbursed entirely, but TBD based on fundraising results
Player Financial RequirementsSlide13
Parent Commitment Required
Make tryout dates and meet financial commitments
Attend monthly parent fundraising/update meetings
Take leadership of specific fundraising initiatives
Have fun!Slide14
Other Considerations
Parent/family travel costs must be personally funded
Parent/family lodging coordination opportunities existSlide15
Q&A