Project Kickoff Meeting Project Background Project Overview Project Approach Project Scope Impact to Stanford Community Project Timeline Activities In Progress Project Team Project Links ID: 690618
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Slide1
[Title of Project]
[Date of Kick Off Meeting]
Project Kickoff MeetingSlide2
Project
Background / Project OverviewProject ApproachProject Scope
Impact to Stanford Community
Project TimelineActivities In ProgressProject TeamProject Links[Note: No project financials should be shown in the kickoff meeting.]
2
AgendaSlide3
[Current landscape]
[Current footprint][Why do we need to do the project?][What are the project objectives?]
[
What are current challenges and painpoints?][What are current risks to Stanford if project not done?]3
Project BackgroundSlide4
[How will this project be done? Pilot first? Single or Multiple phases?]
[What will be the technical solution?][Is review of entire business processes required?][Is this a custom development project,
on-premise
software solution or cloud option?][What resource pools will be engaged on this project?][Data security implications, if any?][Training and change management needs?]4
Project ApproachSlide5
[What is included in scope?]
[What is out of scope?][If multiple phases, detail what is part of which phase in a diagram][Make sure to include all aspects of the project including scope of reporting, scope of change management, etc.]
5
Project ScopeSlide6
6
Impact to Stanford Community
[What are the impacts to all stakeholders and touchpoints?]
[Include impacts to people, systems and business processes?]
[Include any change management requirements]Slide7
7
Activities in Progress
[What has been completed so far? And by whom?]
[What is in progress currently and who is doing it?]Slide8
8
2017
2018
Today
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
2017
2018
Exit Development
Dec 31
Exit SIT
Feb 14
Exit UAT
Mar 23
Go-Live
Apr 2
23 days
Aug 1 - Aug 31
Requirements
21 days
Sep 1 - Sep 30
Design
65 days
Oct 1 - Dec 31
Development
30 days
Jan 1 - Feb 9
SIT Testing
28 days
Feb 14 - Mar 23
UAT Testing
22 days
Mar 1 - Mar 30
Change Management
6 days
Mar 26 - Apr 2
Rollout/Cutover
Project Timeline
[Example using Office Timeline+ but can use Visio, Excel, native
Powerpoint
,
Smartsheet
, etc. to develop and present the project timelineSlide9
9
Project Timeline (another format)Slide10
10
Project Team
[Project org chart done in Visio, MS Word, or some other equivalent tool]
[Include project sponsors, steering committee, external consultants and all sub-teams required for the projectSlide11
11
CONFLUENCE:
JIRA:
ZEPHYRUNANET: if applicable
Project LinksSlide12
12
Next Steps
[List activities planned for the next few weeks? And by whom?]