Webinar 120415 at 1000 am For anyone interested in nominating an individual or group for the 2016 Governors Volunteerism amp Community Service Awards The 2016 Nomination Process Has Changed ID: 692724
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Slide1
2016 governor’s Award Nomination Process
Webinar 12/04/15 at 10:00 a.m.
For anyone interested in nominating an individual or group for the
2016 Governor’s Volunteerism & Community Service AwardsSlide2
The 2016 Nomination Process Has Changed!
New website!
http://www.vavolunteerismawards.org
/All nominations MUST be submitted electronicallyComplete all fields online and upload two support lettersClick SUBMIT; this should generate an automatic e-mail confirmation of receipt of nominationSlide3
Other way to submitE-mail
Download nomination form from
website
Complete all fields of downloaded form and saveScan two required support lettersE-mail all to volunteerism@dss.virginia.gov
Confirmation e-mail will be sent Slide4
The nomination process for 2016 has changed!
New website link:
http://www.vavolunteerismawards.org/Slide5
2016 Individual Categories
Adult Volunteer
Individual aged 19 - 59
Senior VolunteerIndividual aged 60+Youth Volunteer
Individual up to age 18Slide6
2016 Group Categories
Community Organization
Group of volunteers serving in or from a nonprofit, civic, public safety, governmental, or other service
organizationCorporationEmployee group representing a for-profit corporation with 51 or more employees that has made an outstanding contribution to the community or State
Educational InstitutionGroup of volunteers serving in or from an educational institution (K-12, College or University)Slide7
2016 Group Categories (cont.)
Faith-Based
Organization
Group of volunteers serving in or from a faith-based organization (church, synagogue, temple or other religious organization)
Family VolunteersFamily who volunteers together for a specific project or organization (a married couple is considered a family)Small BusinessEmployee group representing a for-profit small business with 50 or less employees that has made an outstanding contribution to the community or StateSlide8
General Requirements for Two Required Support Letters!
A Sample
Letter of
Support can be found on the Nomination Page of the new websiteTwo letters of support are required, no longer than one page each
Letters should clearly state the author’s relationship to the nominee and knowledge of his/her or the group’s serviceSlide9
Support letters
Letters must be submitted by someone other than the nominator and by someone not directly related to the nominee
If possible, letters of support should be submitted on the letterhead of the letter writer and signed by the writer – no anonymous support letter writer’s permittedSupport letters MUST be submitted or uploaded at the same time that the nomination is submittedSlide10Slide11
General Hints &Tips for Writing Nomination Narrative
Nominators are crucial!
Judges rely on the nominator to see your nominee’s attributes and contributions
Source: Adapted from “Writing Award Winning Nominations ”article written by Mary V. Merrill, L.S.W. , and published in Volunteer Management Review™, 2004Slide12
Step 1
Read
“FAQ’s”
on Home Page Tab in the drop-down listAnswer all questions in the order specifiedCan’t accept incomplete applicationsSlide13
Consider Judging Panel Perspective
Judges will score lots of nominations
Judges will look for the specific info required
Hunting for info makes it harder to scoreThe scoring tool matches the nomination formSlide14
More on Judging Panel Perspective
Judges do not know your nominee! Be descriptive.
Avoid the use of too many pronouns, run-on sentences and acronyms
Proofread! Slide15
Online Nominations
Complete nomination in Word first, then cut and paste
The online form does
NOT have a “start, save and finish later” feature and it can be frustrating to lose the nomination information and start over!Slide16
Responding to Nomination Narrative Questions
Be concise and support with observation and fact
Give specific examples to reinforce
Talk to your nominee, ask questions and listen for information that can be used to support your own thoughts and ideasCall people that work for and with the nomineeGather as much information as possibleSlide17
Drafting the Nomination Narrative
Organize thoughts, follow instructions
Share personal skills: listening, team-building, collaboration, creativity, and professionalism
What impact has the nominee’s service made?Slide18
More on Drafting the Nomination Narrative
Create a unique picture of your nominee
Choose qualities that make your nominee truly outstanding and give specific examplesSlide19
Submit Complete
Nomination Materials on Time!
Make sure to submit the nomination narrative and the
two letters of support all together by the deadline of 5:00 p.m. on Wednesday, December 16, 2015Slide20
Questions?
Contact Cathy Walker
Office on Volunteerism and Community Service (OVCS)
Toll-free: 1-800-638-3839Direct Phone: 804-726-7918E-mail: volunteerism@dss.virginia.gov