The Adult Care Component Wisconsin Department of Public Instruction Child and Adult Care Food Program CACFP What is the Average Daily Attendance ADA Instructions for calculating the ADA are also within Guidance Memo 3A for Claim Submission found at httpfnsdpiwigovfnsadultmemos ID: 716169
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Slide1
Calculating the Average Daily Attendance~ The Adult Care Component ~
Wisconsin Department of Public InstructionChild and Adult Care Food Program (CACFP)Slide2
What is the Average Daily Attendance (ADA)?
Instructions for calculating the ADA are also within Guidance Memo 3A for Claim Submission, found at http://fns.dpi.wi.gov/fns_adultmemosSlide3
Daily Attendance Records
Attendance records show the arrival and departure times of all of your agency’s clients. You must use your agency’s attendance records or rosters to determine the average daily attendance.Slide4
Daily Attendance Records ≠ Meal Count Records
Do not use your agency’s meal counts for determining the number of clients in attendance each day.
Meal Count RecordsSlide5
Non-eligible Clients
Before tallying the number of clients in attendance each day, you will have to determine which clients are not eligible for the CACFP.
(Non-eligible clients reside in CBRFs, Adult Family Homes, or nursing homes.) Slide6
Number of Eligible Clients
Tally only the eligible clients in attendance for each day from your center’s attendance records to come up with a daily attendance total.
Attendance RecordsSlide7
Use the Attendance Column on the Daily Participation & Monthly Meal Count Summary Form
The attendance column on the Daily Participation Record & Monthly Meal Count Summary form provides a place to calculate your agency’s ADA. You list your center’s total daily attendance of eligible clients for each day of operation here.
The Daily Participation Record & Monthly Meal Count Summary Form is found under Guidance Memo 9A at http://fns.dpi.wi.gov/fns_adultmemosSlide8
Number of Days of Service
To determine the number of days of service, you count the number of days within the calendar month that your center will be claiming meals for.
19 days of meal serviceSlide9
The Attendance Column
Daily Participation Record & Monthly Meal Count Summary Form
Daily Attendance Record
Using this example, record the total daily attendance of eligible clients for each day from your center’s attendance records in the row that corresponds to each of these days on the
Daily Participation Record & Monthly Meal Count Summary Form
within the attendance column.Slide10
Calculating the ADA Using the Attendance Column
Using this example, add up all of the daily totals together for the total monthly attendanceDivide the total monthly attendance by the number of days of serviceAlways round the average up when there is a fraction or decimal
28
129
124
119
62
+
+
+
+
The sum of all days of service = 462
Divide the total attendance # by # of days of service
(27+27+28+26+21)
(27+24+28+23+22)
(24+23+25+25+22)
(23+20+19)
462÷19= 24.315…
The ADA for November 2013 is 25 at this center
# of Days of Service = 19Slide11
Reporting the ADA
Your agency will report its calculated ADA on its monthly claim for reimbursement.Please view the webcast training titled
Completing the CACFP Claim for Reimbursement
for further instruction on completing your agency’s monthly claim.
Please view the webcast training titled
Internet Claim Procedures for the CACFP
for how to submit your agency’s claim online. Slide12
Thank You!
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