Electronic Theses and Dissertations - PowerPoint Presentation

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Electronic Theses and Dissertations - PPT Presentation

Workshop Dr Belinda Patterson Assistant Dean Jan Lewis Associate Director Academic Library Services Amy Tripp Thesis and Dissertation Editor Benefits of ETDs Help students promote their scholarly work amp build their reputation ID: 136606

step copyright ecu work copyright step work ecu publishing thesis dissertation submission electronic registration access proquest students exclusive http www copies open

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Slide1

Electronic Theses and Dissertations Workshop

Dr. Belinda Patterson, Assistant Dean

Jan Lewis, Associate Director, Academic Library Services

Amy Tripp, Thesis and Dissertation Editor Slide2

Benefits of ETDs

Help students promote their scholarly work & build their reputation

Ability to include multimedia Files

Savings in money and space

Increased visibility of research produced at ECU-Increased readership and citations

Worldwise access to scholarshipSlide3

History of

Electronic Submission at ECU

ETD Task Force Organized Spring 2007

Group’s Recommendations Approved by Graduate School Administrative Board

Test of Submission Site - Spring 2008

Pilot Study Fall 2008

Voluntary Electronic Submission Spring and Fall 2009

Mandatory Electronic Submission Spring 2010 Slide4

Prior to Beginning the Submission Process

Process begins after successful defense

Decide upon publishing restrictions in consultation with committee

Submit ECU Non-Exclusive Distribution License and Signature Page to Graduate School

Determine dept’s. preference for paper copy, CD or E-copy

Submission site:

http: www.etdadmin.com/ecu

Slide5
Slide6

ECU Institutional Repository Agreement

Grants ECU a non-exclusive license to reproduce and distribute thesis or dissertation online subject to restrictions student selects

Verifies consultation with thesis or dissertation advisor about potential intellectual property and/or prior publication issues related to electronic distribution

Informs institutional repository administrator of any embargo and its lengthSlide7

Non-Exclusive Distribution LicenseSlide8

Before You Begin Slide9

Step 1: Selecting Publishing Options Slide10

Proquest

/UMI Publishing Agreements

Traditional Publishing-

Author grants ProQuest non-exclusive right to reproduce, distribute and SELL copies of the work.

Copy Sales and Royalties Payment Model

Proquest pays 10% of its net revenue from sale

Work posted in Proquest Theses and Dissertations Database available to academic subscribers

Slide11

Open Access

Author grants non-exclusive right to publisher to reproduce, distribute, display, and transmit work in an electronic format

Work is available at no charge for viewing or downloading for anyone with access to the internet

Author receives no royalties

Work deposited in PQDT Open database

Both options grant non-exclusive right to publisher-you retain the copyrightSlide12

Publishing Restrictions

Restricting Access: Embargoes

Delayed Release of Full Text

-Six months

-One year

-Two years

At conclusion of two years, may request an extension if needed

Slide13

Publishing Decisions: Considerations

Seek the advice of your advisor, committee chair, mentors in your field to determine the appropriate publishing option for you

Check guidelines of funding

source:open

or restrict

Patent pending or patentable rights in the work

Ethical need to prevent disclosure of sensitive or classified information about persons, institutions,

technologies, etc.

Content likely to be submitted to peer-reviewed journal/Interest or potential interest by an academic or commercial press in publishing your work as a book Slide14

Step 1a: Publishing RestrictionsSlide15

Step 2: Contact Information Slide16

Step 3: Graduate Work DetailsSlide17

Step 3:Graduate Work Details Slide18

Step 4: Conversion/Uploading PDFSlide19

Step 5: Supplemental Files Slide20

Step 6: Notes to Administrator Slide21

Step 7: Filing for Copyright RegistrationSlide22

Step 7: Filing for Copyright RegistrationSlide23

Your work is under copyright protection the moment it is created and fixed in a tangible form that is perceptible either directly or with the aid of a machine or device.

No notice or registration is required.

However, you should still include a copyright notice on your thesis or dissertation:

Protecting Your Copyright Slide24

Registration is required before you can file an infringement lawsuit or receive statutory damages or attorney’s fees.

Registration also ensures that the facts of the copyright are on the public record.

Registrant receives a certificate of registration.

Protecting Your CopyrightSlide25

You can register your copyright online with the U.S. Copyright Office for $35. Online form:

http://www.copyright.gov/forms/

ProQuest charges $55 to file the application and deposit the copy for you.

For more information, see U.S. Copyright Office FAQs:

http://www.copyright.gov/help/faq/

Registering Your CopyrightSlide26

Step 8: Ordering CopiesSlide27

Step 8: Ordering CopiesSlide28

Step 9: Shipping Address Slide29

Step 10: Final Submission and Confirmation Slide30

Publishing Fee (required)$55/thesis $65/dissertation

Open Access (optional)

$95

$55

Bound Copies (optional)

Associated FeesSlide31

Step 10: Final Submission And Confirmation Slide32

Use of Copyrighted Materials

Students need to get permission to include images, long quotations, poetry and music lyrics, diagrams, test instruments and surveys that came from other sources, if not covered by the fair use exception to copyright laws.

Sample copyright permission letter:

http://www.proquest.com/en-US/products/dissertations/copyright/AppxA.htmlSlide33

Use of Author’s Previously Published Materials

Students who will use in their ETDs materials that they have previously published as journal articles and book chapters may need to make arrangements with their editors or publishers to reuse this material.

Be pro-active

: the

SPARC Author Addendum

is one example of a legal instrument that modifies the publisher’s standard agreement and allows authors to keep key rights to their articles.

Many publishers do not require you to seek permission:

Elsevier,

for example, allows authors to “

reuse the article or parts of it

in a new article,

to be published in a thesis or dissertation

or collection of works.”Slide34

If You Plan to Publish Your Thesis or Dissertation in the Future

Publisher surveys and alumni experiences find few problems with ETDs being considered prior publication.

Students should investigate specific publishers’ policies. The

Sherpa/

RoMEO

database collects publishers’ copyright policies. Also check “Instructions for Authors” or “Copyright Information” on the specific journal’s web site.

If prior publication is a problem, consider the use of an embargo – a period of time before the full-text of the ETD is made available to the public. Students have the ability to select from a range of embargo periods (6 months, 1 year, 2 years).Slide35

ETDs Help Students Promote Their Scholarly Work & Build Their Reputation

Better visibility and “findability” through searches in Google and other search engines

Ability to provide colleagues or prospective employers with a stable URL for the T/D

Permanent free archiving in the university’s institutional repositorySlide36

Thesisondemand.com: http://www.thesisondemand.com

<150 pages: $35 + $7.50 S/H

>150 pages: $45 + $7.50 S/H

Standard paper: archival 8 ½” x 11” White Vellum 60# paper

Cotton paper is available as a custom option.

Foldouts are standard.

Color pages cost extra.

Options for Ordering Bound Copies of Your Thesis/DissertationSlide37