Federally Sponsored Projects FDP Update January 6 2014 George Mason University Pilot Payroll Certification Approval Mason received approval from the FDP and the Office of Naval Research ONR effective January 1 2011 to pilot Payroll Certification ID: 338815
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Slide1
Payroll Certification on Federally Sponsored Projects
FDP Update
January 6, 2014
George Mason University PilotSlide2
Payroll Certification: Approval
Mason received approval from the FDP and the Office of Naval Research (ONR) effective January 1, 2011 to pilot Payroll Certification
All awards transitioned by January 1,
2012Slide3
Assessment of Payroll Certification
Survey completed February 2011 (150 respondents, mostly faculty) to benchmark traditional effort reporting process
Overwhelming feedback that effort reporting was burdensome, confusing and added little value
Survey completed March 2013 (157 respondents, mostly faculty) to review payroll certificationSlide4
Payroll Certification Survey
Over 75% of respondents felt payroll certification methodology was logical or very logical (21% neutral)
Over 83% of respondents felt the annual certification frequency was “about right”
Over 80% of respondents reported they reviewed and certified reports within 10 days of receiptSlide5
Internal Audit Review
Scope January 2011 – April 2012
Test policy compliance for initial award set-up
Sample certs. for deadlines & follow-up
Test policy compliance for redistributions
Test split funding; confirm salary charges to all funding sources = 100% of actual salary
Audit completed Spring
2013
5Slide6
Payroll Certification Metrics
Through
32
reporting cycles (Jan 2011 thru
Aug
2013)
1324
reports
68%
of reports received within 30 days (compared to 33% under effort reporting in 2010)92%
of reports received within 45 days
100% of reports received within 60 days
6Slide7
NSF/HHS OIG Audit
Jan 2013:
P
re meeting with other Pilot Schools
Feb 2013: 1
st
Data Request
April 2013: 2
nd
Data Request May 2013: 3rd Data Request
Summer 2013: Data
Review
August 2013: Entrance Conference August 2013: Onsite Interviews (OSP, Payroll, Fiscal Services, Departmental Administrators)
7Slide8
NSF/HHS OIG Audit
August 2013: IT Security (ongoing
)
October 2013: Transaction Sampl
e Received (180 Transactions due in 2 weeks)
November 2013: Transaction Review
December 2013: Onsite interviews with project
p
ersonnel including faculty, GRAs, Post Docs and other staff (20 interviews requested)
December 2013: Additional Document Requests
8Slide9
NSF/HHS OIG Audit
IT
security review ongoing (HHS lead)
IT work involves testing network, server and application security; network penetration
testing
Continue to receive documentation requests
Timeline for completion has taken longer than estimated throughout the process
9Slide10
10Questions
Mike Laskofski
Assoc. VP for Research Operations
George Mason University
mlaskofs@gmu.edu