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Payroll Certification on Payroll Certification on

Payroll Certification on - PowerPoint Presentation

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Payroll Certification on - PPT Presentation

Federally Sponsored Projects FDP Update January 6 2014 George Mason University Pilot Payroll Certification Approval Mason received approval from the FDP and the Office of Naval Research ONR effective January 1 2011 to pilot Payroll Certification ID: 338815

certification 2013 review payroll 2013 certification payroll review respondents reports received 2011 reporting hhs audit january days data completed

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Slide1

Payroll Certification on Federally Sponsored Projects

FDP Update

January 6, 2014

George Mason University PilotSlide2

Payroll Certification: Approval

Mason received approval from the FDP and the Office of Naval Research (ONR) effective January 1, 2011 to pilot Payroll Certification

All awards transitioned by January 1,

2012Slide3

Assessment of Payroll Certification

Survey completed February 2011 (150 respondents, mostly faculty) to benchmark traditional effort reporting process

Overwhelming feedback that effort reporting was burdensome, confusing and added little value

Survey completed March 2013 (157 respondents, mostly faculty) to review payroll certificationSlide4

Payroll Certification Survey

Over 75% of respondents felt payroll certification methodology was logical or very logical (21% neutral)

Over 83% of respondents felt the annual certification frequency was “about right”

Over 80% of respondents reported they reviewed and certified reports within 10 days of receiptSlide5

Internal Audit Review

Scope January 2011 – April 2012

Test policy compliance for initial award set-up

Sample certs. for deadlines & follow-up

Test policy compliance for redistributions

Test split funding; confirm salary charges to all funding sources = 100% of actual salary

Audit completed Spring

2013

5Slide6

Payroll Certification Metrics

Through

32

reporting cycles (Jan 2011 thru

Aug

2013)

1324

reports

68%

of reports received within 30 days (compared to 33% under effort reporting in 2010)92%

of reports received within 45 days

100% of reports received within 60 days

6Slide7

NSF/HHS OIG Audit

Jan 2013:

P

re meeting with other Pilot Schools

Feb 2013: 1

st

Data Request

April 2013: 2

nd

Data Request May 2013: 3rd Data Request

Summer 2013: Data

Review

August 2013: Entrance Conference August 2013: Onsite Interviews (OSP, Payroll, Fiscal Services, Departmental Administrators)

7Slide8

NSF/HHS OIG Audit

August 2013: IT Security (ongoing

)

October 2013: Transaction Sampl

e Received (180 Transactions due in 2 weeks)

November 2013: Transaction Review

December 2013: Onsite interviews with project

p

ersonnel including faculty, GRAs, Post Docs and other staff (20 interviews requested)

December 2013: Additional Document Requests

8Slide9

NSF/HHS OIG Audit

IT

security review ongoing (HHS lead)

IT work involves testing network, server and application security; network penetration

testing

Continue to receive documentation requests

Timeline for completion has taken longer than estimated throughout the process

9Slide10

10Questions

Mike Laskofski

Assoc. VP for Research Operations

George Mason University

mlaskofs@gmu.edu