Last Revised June 2017 Please read carefully Table of Contents Introduction to the Multicultural Council MCC Grant Introducing the MCC MCC Program and Grant Board Grant Overview Mission Alignment ID: 781787
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Slide1
2018-2019 Policy Manual
Last Revised June 2017. Please read carefully.
Slide2Table of Contents
Introduction to the Multicultural Council (MCC) GrantIntroducing the MCC
MCC Program and Grant Board
Grant Overview
Mission Alignment
Program and Event CriteriaFunding Guidelines MCC Funding Policy Grant LogisticsWhat the MCC Funds/Does not Fund
Application Process
Grant Access
Application Deadlines
Application and Hearing Schedules
How Decisions are Made
Phase 1: Staff Review
Phase 2: Program and Grant Board Hearing
Who makes up the council?
Preparations for the hearing
Phase 3: Discussion and Written Decision
Appeal Procedure
Award Requirements
MCC Logo
Contact Information
Slide3Introduction to the Multicultural Council Grant
(MCC)
Slide4What is the MCC?
The Multicultural Council began in 1973 to Improve the cultural climate at the University of Wisconsin–Madison by increasing the number of events that celebrate and represent the cultures of students of color.
Provide opportunities for students of color to take on roles of leadership and programming experience.
The MCC is funded by the Chancellor’s Office and the Multicultural Student Center (MSC)
The MCC provides funding to Registered Student Organizations (RSO’s) at UW-Madison for programs which encourage and celebrate multiculturalism.
The Mission of the MCCThe MCC seeks to enhance campus climate for students of color by supporting on-campus events that:
Foster social justice & inclusion
Increase the retention & graduation rate of students of color
Provide significant leadership & decision making experiences for students of color
Student Organization’s primary responsibility is to Multiculturalism
Support the interests and needs of students of color and their allies
Encourage relationship building within/or across racial/ethic campus communities
Support events that seek to spread cultural awareness
Slide5MCC Program and Grant Board
The MCC Program and Grant Board is composed of student representatives from registered student organizations affiliated with the MSC. Responsibilities of the MCC Program and Grant Board include but are not limited to:
Distribution of MCC funds for programs which embody the mission of the MCC and MSC Create and execute community-building events for students of color across campus
Advocate for the needs of their respective communities and its allies
Serve at minimum a semester term,
although one year terms are preferred
Slide6Grant Overview:
(MCC)
Slide7Mission Alignment
All events, programs, and student organizations funded by the MCC must also align with the mission of the MSC.The Mission of the Multicultural Student Center is as follows:
Collaboratively strengthen and sustain an inclusive campus where all students, particularly students of color and other historically underserved students, are engaged and can realize an authentic Wisconsin Experience.
Slide8Program and Event Criteria
MCC Funded programs and events must meet one or more of the three criteria below:
Educational in Scope
: Social Justice Education, Cultural Education, Identity Exploration, and/or Academic Advancement.
Fosters Leadership Development
: Event Planning, Critical Thinking, and/or Problem Solving (for participants) And Professional Networking, Employment Seeking Skills, Exposure to career options, etc.Fosters Community Development: Relationship Building [within & across racial/ethnic communities], Heritage & Awareness Observations.
Slide9Funding Guidelines
(MCC)
Slide10MCC Funding Policy
To meet eligibility requirements for the MCC Grant, RSO’s must be in good standing with CfLI and
meet one or more of the following criteria:
The RSO has already received an ASM Event Grant for that semester
The RSO has already applied for an ASM Event Grant for the semester and is on the waitlist for an ASM hearing
ASM is out of funds for the academic yearThe RSO is applying for funding for items ASM can not provide such as food and beveragesThe RSO has applied for ASM funding within the semester
For details and information about additional campus funding sources, visit the Student Organization Resource and Policy Guide located on the Center for Leadership and Involvement’s website:
http://www.guide.cfli.wisc.edu/org_finances_funding.htm
.
Disclaimer: Failure to comply with State, University, and MCC Funding Policies can result in loss of Grant and/or Grant privileges for the next semester.
Slide11Grant Logistics
MCC Specializes in small budget eventsMCC can fund up to 100% of an events
RSO’s can not receive more than $1,500 in a fiscal year (July 1, 2018 – June 30, 2019)
75% of attendees must be UW-Madison Students since m
ajority of the funds awarded must solely support programming for UW-Madison Students.
Slide12What can I use the MCC funds for?
The MCC will fund:
Food: Must be approved by MCC Grant Administrator
The following you must apply to ASM first then MCC.
Printing through University Services (i.e. Student Print)
Space Rental (on-campus only)Equipment Rental Lodging (at State Rate)Honorarium
A University Contract and W9 form must be signed by payee and submitted to the MCC Grant Administrator within a month of event
International payees must provide proper documentation of appropriate Visa status at least four weeks before the event
The MCC
won’t
fund:
RSO’s not in good standing under CfLI (i.e. suspended or under investigation)
Events located off-campus
Home-cooked foods or potlucks
Store bought items
Events where alcohol is available
Travel/Transportation
Fundraising Events
Re-useable Supplies (i.e. paper plates, decorations, etc.)
Awards (i.e. prizes, trophies, plaques, etc.)
Reimbursements
For more details contact the MCC Grant Administrator
Slide13Application Process
(MCC)
Slide14Accessing the Grant
RSO’s must have an account on WIN to apply:
Access to the grant by following the steps below:
1) Begin by visiting win.wisc.edu
2) Click on the red “Sign In” box on the upper right hand corner
3) Enter your UW Net ID and password 4) Scroll down to “campus links”
5) Select the “Multicultural Council Grant”
6) Scroll down to “Forms”
7) Select “Multicultural Council (MCC) Event Grant Application”
8) Complete Application and Submit
Application:
https://win.wisc.edu/submitter/form/start/13978
Application Deadlines
Grant Application must be submitted at least 30 Days
before your event.
Hearing must fall
at least 2 weeks before
the event so that proper award and vendor notification can be made and University Contract can be produced, signed, and processed for payment. For early fall events (September10th -September 28th) applications must be submitted by August 19th
2018.
Spring Event hearings will start on December 6
th
2018.
For Hearing Schedule, please reference the next slide according to semester.
For Further information on how to apply to the MCC application, please reference the MSC website:
https://msc.wisc.edu
NOTE: University checks can take up to
7 weeks
to process, honorarium payments may not be ready on the event date.
Slide16Application Deadline Example
If your organizations event is on October 20th you would need to apply by September 19th to make the 30 day deadline for the grant application. However, to be heard at least two weeks prior to your event, you would need to be heard on September 26th, and to be heard on a certain day, you must apply at least 10 days prior to that date so you would need to
apply by September 15th to make both deadlines.
Slide17Early Fall 2018 Application & Hearing Schedule
Group Applies by:
Application will be heard on:
Sunday August
19, 2017
Wednesday August 29, 2017
This hearing will be a special session made up of MSC Professional Staff and the MCC
Grant Board Administrator.
Slide18Fall 2018 Application & Hearing Schedule
Group Applies by 11:59pm on:
Application will be heard on:
Sunday, September
2
Wednesday, September 12, 5pm Sunday, September 16
Wednesday,
September
26, 5pm
Sunday, September
30
Wednesday, October 10,
5pm
Sunday, October 14
Wednesday, October 24, 5pm
Sunday, October 28*
Wednesday, November 7, 5pm*
Sunday, November 25**
Wednesday,
December 5, 5pm**
*Last
hearing for Fall Funding
**Beginning hearings for Spring Funding
Slide19Spring 2019 Application & Hearing Schedule
Group Applies by 11:59pm on:
Application will be heard on:
Saturday, January
12
Tuesday, January 22, 5:45pm Saturday, January
26
Tuesday,
February 5, 5:45pm
Saturday, February 9
Tuesday,
February 19
,
5:45pm
Saturday, February
23
Tuesday, March 5, 5:45pm
Saturday, March 16
Tuesday, March 26, 5:45pm
Saturday,
March 30
Tuesday,
April 9, 5:45pm
Slide20How Decisions are Made
(MCC)
Slide21Phase 1: Staff Review
Upon Submission, MCC grant applications undergo two phases.
During Phase 1
, applications are reviewed by the MSC Staff, including but not limited to the MSC Program and Grant Board Advisor and the MCC Grant Administrator for:
ASM Requirements
Mission AlignmentPolicy Compliance
Successful applications will move on to
Phase 2: MCC Program and Grant Board Hearing.
Scheduled hearing will be determined by date of submission of the application (see hearing schedule).
Slide22Phase 2: Hearing-Presentation
Phase 2
is composed of a grant hearing and review of submitted materials by Program and Grant Board. RSO’s are asked to send 1-2 representatives to give a brief presentation including the following:
Program Overview, Structure, & Goals
Mission of RSO and its alignment with MCC
Additional information such as budget breakdown and marketing plan
Grant applications and presentations are scored by the board using a rubric on the following criteria:
MCC Mission and Program and Event Criteria Alignment
Quality of Budget
Quality of Presentation
Quality of Programing
Campus Participation
Slide23Who Makes up the Council
The Multicultural Council is formed by representatives from registered student organizations housed under the Multicultural Student Center.
In addition to the Council, the following individuals will be present at the hearing:
Grant Administrator
Ensures policy compliance
Coordinates payment with the Financial Specialist
Monitors Budget
Organizational Developmental Specialist
Oversees the Multicultural Council and all processes
Maintains neutrality
Serves as primary contact for appeal process
For more information on the council please visit
www.msc.wisc.edu
Preparation for the Hearing
Multicultural Council Hearings are held bi-weekly on Wednesdays from 5-7pm in the MSC Classroom.
Hearing dates are set by the Grant Administrator based on submission date of application (See application and hearing schedule)
Invitation to present at hearing is sent via email to the primary contact listed on the application
Before the Hearing
Representatives from RSOs must arrive 10 minutes prior to their scheduled hearing
Prior to the hearing, representatives must sign-in and be briefed by the MCC Grant Administrator
RSOs must bring any additional supporting materials such as letters of support, price quotes, etc. to the hearing to be considered
Slide25Preparation for the Hearing Continued…
Representatives from RSOs are expected to deliver a 5 minute presentation describing:
Program Overview, Structure, Goals
Mission of RSOs and its alignment with the event
Additional information such as budget breakdown and marketing plan
Answer all questions from council membersApplication discussion occurs after each presentation.
Funding decisions including revisions or postponement of final decisions are made by a majority vote of the council.
Slide26Phase 2: Hearing- Discussion &Decision
MCC Program and Grant Board members will discuss whether to fully or partially fund the grant application. The Board will reach a decision based on the following:
Program Overview, Structure, & Goals
Mission of RSO and its alignment with MCC
Additional information such as budget breakdown and marketing plan The Board reserves the right to:
Partially, fully, or not fund any items presented in the grant application or budget
Add stipulations to the award such as program changes and/or other adjustments
Postpone a funding decision until the next scheduled hearing
The MCC Grant Administrator will submit the final MCC decision in writing to the RSOs primary contact within 48 hours of the hearing.
Note: The MCC grant fund is a portion of the MSC annual budget and is governed by state and university statutes and guidelines. The MCC is an opportunity for students to learn to make sound fiscal and policy decisions. However, the MSC Director is ultimately accountable for how these funds are spent and at times may override the MCC in order to uphold sound fiscal practice and policy guidelines.
Appeals
Grounds for an appeal
If low rubric scores are suspected to be given due to bias of an RSO or it’s eventThe grant in question is consisted with the mission, priorities, and policies of MCC
Significant changes in the status of the RSO or the event that effect the original application
Procedure
Appeal Letter sent to Organizational Development SpecialistWithin 48 hours of decision notification
Address in detail up to one page
Organizational Development Specialist will review & respond within 72 hours (excluding Saturday and Sunday)
Hearing Process
RSO will schedule a special hearing to last 10 minutes in addition to Q&A portion
Special Hearing board will render judgment then or postpone the decision
Please allow 48 hours to receive a final decision
Slide28Award Requirements
Schedule a meeting with the Grant Administrator after the hearing
Submit a copy of all marketing materials to Grant Administrator for approval prior to posting at minimum a week before the event
Include MCC logo on all marketing materials (hard copies and electronic)
All marketing materials must state: “Free and Open to the Public”
Slide29Award Requirements Post Event
Upon completion of your event, all grant recipients are required to fill out the MCC Event Evaluation Report within 10 days of your event.
MCC Event Evaluation Report can be found on
www.win.wisc.edu
under forms on the Multicultural Council Grant pageThe MCC Event Evaluation Report will ask for the following documentation: electronic form of event sign-in sheet, two high resolution photographs of the event, flyer, and itemized invoice of all expenses to be covered by the grant. Submission Deadline
All grant post event paperwork is to be submitted within 10 days of your event.
Failure to do so will result in the following:
Difficulty in securing funding next semester
Forfeit of grant award
No Invoice will be paid 30 days after an event or after the close of the fiscal year.
See MCC Grant Administrator for more information.
Slide30MCC Logo
Slide31Contacts
MCC Grant Administrator Shiloah Coley
mcc@studentlife.wisc.edu
Multicultural Student Center
716 Langdon St.
Red Gym, Second Floor Madison, WI 53706http://msc.wisc.edu Organizational Development Specialist
Arturo ‘Tito’ Diaz
Arturo.diaz@wisc.edu
(608) 890-0999
Financial Specialist, Division of Student Life
VACANT