HCF Election Judge Training Training Overview Health Care Facility Judge Training Requirements Definition of Health Care Facility HCF Health Care Facility Outreach Procedures HCF Election Judge Responsibilities ID: 742538
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Slide1
Jurisdiction Name/Date
Health Care Facility
(HCF)
Election Judge TrainingSlide2
Training Overview
Health Care Facility Judge Training Requirements
Definition of Health Care Facility (HCF)
Health Care Facility Outreach Procedures
HCF Election Judge ResponsibilitiesSlide3
Training Requirements
Election Judge Certification
County Auditor or Municipal Clerk trains and certifies
Certification: 2 hour training course every 2 years
HCF Election Judge Certification
County Auditor or Municipal Clerk trains and certifies
Certification: 1 hour of training beyond Election Judge Certificate
Training is repeated every 2 yearsSlide4
HCF Outreach vs HCF Agent Delivery
HCF Outreach: Patients are permanent residents of the HCF and will use Absentee Ballot (AB) voting
HCF Agent Delivery: Temporary residents in a health care facility who do not have permanent residence in the precinct will need to use HCF agent deliverySlide5
HCF Outreach
It is the clerk’s responsibility to initiate outreach to all licensed health care facilities
HCF Election Judges will help voters with the absentee ballots, absentee applications, and voter registrationSlide6
Definition of Health Care Facility
(HCF)
M.S. 203B.01 Subd 4. “Health Care Facility” means a licensed hospital, sanitarium, or other institution as defined in section MS 144.50 Subd. 2, or a nursing home licensed to serve adults under section MS 144A.02
[List HCFs in your county or municipality] Slide7
HCF Outreach Procedures
Your role as HCF Election Judge is very important!
Ensure access for eligible voters by outreach to voters in HCF
Protect integrity and accuracy of the elections process by helping voters complete ballots
Assure privacy of voters through the outreach proceduresSlide8
HCF Election Judge Responsibilities
Deliver Applications / Register Voters and/or Deliver Ballots to the HCF
At least 2 HCF Judges (from different party affiliations)
Ride together in the same vehicle
Check the room setup at the HCF, and make changes if necessary to ensure privacy and voter flowSlide9
HCF Election Judge Responsibilities Cont.
Determine who needs to register
Check list of registered voters
Register Residents
Help eligible residents fill out VR Cards just as they would if it was Election Day RegistrationSlide10
HCF Election Judge Responsibilities Cont.
Take AB Applications
Voter’s name and residential address
Which election
Voter’s signature
Date voter signed application
Voter’s date of birth
Helps us to make sure we have the right voter information in systemSlide11
HCF Election Judge Responsibilities Cont.
Deliver Ballots
Two Judges from different party affiliations
Help residents fill out ballots (See “Help” definition)
Voters may use the AutoMARK to assist them with voting their ballot
Deposit return envelopes containing the marked absentee ballots in a sealed containerSlide12
HCF Election Judge Responsibilities Cont.
Record incidents or suggestions
Two judges return the ballots and other election materials to the clerk on the same day that they are delivered and marked.Slide13
Practice Scenarios
You are working with Burl Jenkins on filling out a VR Registration Application, and he is unable to sign his name, what do you do?Slide14
Practice Scenarios
John Higgins is not a registered voter, and doesn’t have a proof of residency is there a way John can register?Slide15
Practice Scenarios
Virginia Mayer is a voter at X HCF; she is unable to fill out the ballot by herself. What do you do?Slide16
Practice Scenarios
Kenny Wilson was filling out the ballot, you check on Kenny and notice he is asleep (and only half done.) What do you do?Slide17
Practice Scenarios
The voter you are working with has a guardian, can they still vote? Is there anything they have to do differently?Slide18
Practice Scenarios
Rudolpho Martinez is taking a long time to fill out the ballot. How long should you wait for a voter to complete the ballot?Slide19
Practice Scenarios
Bill Barker is a temporary resident at the facility; he doesn’t live in the precinct that the HCF resides in. What options can you give Billy for voting?Slide20
Activity 2: Yes or No
There are appropriate and inappropriate statements you can make while working with a voter.
Note “Yes” if you think the statement is appropriate and “No” if you don’tSlide21
Yes or No
Your son has the power of attorney for you, would you rather he vote for you?
Would you like to vote for…
You remember this politician? She is the one doing those commercials that…?
Are you able to understand the instructions?Slide22
Yes or No
Would you like me to read the ballot?
Do you usually vote Republican or Democratic?
You don’t really want your husband to assist you, do you?
Do your grandkids go to X School District? This question involves school funding….Slide23
Yes or No
Would you like me to read this question again?
Which of these names do you like best?
Is this the person that you would like to assist you with this ballot?Slide24
Yes or No
Would you like help writing on the ballot?
Do you mind if we fill out the ballot while you eat lunch?Slide25
Activity 3: FAQ
Challenge your knowledge with the Frequently Asked QuestionsSlide26
FAQs-HCF
Who can’t act as an assistant to a voter?
Voter’s employer, an agent of the employer an officer or agent of the voter’s union, or a candidate in that election
Do you count an AB for someone who has passed away between when they filled out their ballot and Election Day?
If a voter has passed away before Election Day, the ballot must be rejected.
Slide27
FAQs-HCF
What if someone wanting an AB won’t sign the envelope, what do you do?
Return the ballot as the others, it will be rejected by the AB Board.
Can someone pick up an AB for their spouse, when their spouse is in the HCF?
Only as provided by agent delivery.Slide28
FAQs-HCF
Who witnesses the Absentee Ballot?
Any registered voter in Minnesota, including an Election Judge. For the purpose of HCF voting, you should note your witness title as “Election Judge”, or put your residential address.
What can’t an HCF Election Judge wear to HCF Outreach
Same as election day, as this is now a polling place, no campaign materials.Slide29
FAQs-HCF
When there is a large room used in the HCF for the outreach, how do you maintain privacy of each voter?
Do the best you can to maintain privacy of each voter.
What happens when you run out of ballot or other materials on the HCF outreach day?
Call the Auditor’s Office at (###) ###-####